Senior Payroll Accountant

RealREPP; Garden Grove (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

RealREPP in Garden Grove, CA is seeking a Senior Payroll Accountant to lead end-to-end multi-state payroll processing, ensuring accuracy, compliance and timely delivery.

The role covers union and non-union payrolls, tax filings, audits, and system maintenance, with a focus on complex regulatory requirements and reliable reporting.

Candidates should have 5–8 years of payroll experience, strong analytical skills, and proficiency with major payroll software.

Qualifications

• Bachelor's degree in Accounting or Finance or equivalent experience preferred.
• 5-8 years of payroll experience, full-cycle payroll processing and with multi-state payrolls.
• In-depth understanding of payroll practices, tax regulations, and wage and hour laws.
• Experience and proficiency with large payroll software (e.g., Coins, ADP, Dayforce, UKG or In-House/Non-Outsourced processing software).
• Coins ERP software knowledge preferred.

Responsibilities

• Ensure accurate and timely processing of assigned financial and payroll transactions.
• Assist with the processing of all weekly multi-stateUnion and Non-Union payrolls.
• Ensure accurate entry of working hours, wages, bonuses, adjustments.
• Handle off-cycle payrolls and payroll adjustments as needed.
• Process payroll for new hires, terminations, and other employee changes as needed.
• Research and resolve difficult discrepancies and irregularities in a timely manner.
• Ensure compliance with federal, state, and local payroll regulations.
• Ensure compliance with required reporting by all applicable Union Collective Bargaining agreements.
• Ensure compliance with required Prevailing wage and Certified payroll reporting.
• Assist with preparation and submission of payroll tax filings and reports.
• Track and deduct garnishments, tax levies, and other special payroll deductions and needed.

Skills

Multi-state payroll

Union payroll experience

Regulatory compliance

Auditing

Excel

Education

Bachelor's degree in Accounting or Finance

Tools

Coins ERP

ADP

Dayforce

UKG

Job description

Position Summary

The Senior Payroll Accountant will play a key role in the end-to-end payroll processes, ensuring accuracy, compliance, efficiency and the timely processing of the multi-state payroll. The role requires a thorough understanding of payroll processes/practices, Federal, State/Local tax regulations, strong analytical skills, the ability to handle complex multi-state payroll scenarios, and exceptional organizational skills. Also, prior experience with processing multiple Unions’ (Collective Bargaining Agreement) payrolls is preferred.

Position Details

Payroll Processing

• Ensure accurate and timely processing of assigned financial and payroll transactions.
• Assist with the processing of all weekly multi-stateUnion and Non-Union payrolls.
• Ensure accurate entry of working hours, wages, bonuses, adjustments.
• Handle off-cycle payrolls and payroll adjustments as needed.
• Process payroll for new hires, terminations, and other employee changes as needed.
• Research and resolve difficult discrepancies and irregularities in a timely manner.
• Ensure compliance with federal, state, and local payroll regulations.
• Ensure compliance with required reporting by all applicable Union Collective Bargaining agreements.
• Ensure compliance with required Prevailing wage and Certified payroll reporting.
• Assist with preparation and submission of payroll tax filings and reports.
• Track and deduct garnishments, tax levies, and other special payroll deductions and needed.

Employee Support

• Respond to internal and external customer inquiries in a timely manner. Address and resolve complex payroll-related inquiries and concerns from employees.
• Provide guidance on payroll policies and procedures as needed.
• Assist with educating employees on payroll-related topics and change.

Auditing And Reconciliation

• Conduct regular audits to ensure payroll accuracy and compliance.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Address and resolve any discrepancies in payroll data.
• Assist in addressing inquiries from External/Internal Audits.

Team Leadership

• Assist with mentoring junior payroll staff.
• Assist with delegating tasks to ensure efficient workflow within the payroll team.
• Assist in the development and implementation of payroll training programs.

Systems Management

• Maintain and update payroll systems, tables and employee records as needed.
• Assist in the implementation and maintenance of payroll software. This includes testing, table updates, and overall maintenance and support.
• Collaborate with IT and HR departments to resolve system issues as needed.

Qualifications

• Bachelor’s degree in Accounting or Finance or equivalent experience preferred.
• 5-8 years of payroll experience, full-cycle payroll processing and with multi-state payrolls.
• In-depth understanding of payroll practices, tax regulations, and wage and hour laws.
• Experience and proficiency with large payroll software (e.g., Coins, ADP, Dayforce, UKG or In-House/Non-Outsourced processing software.).
• Coins ERP software knowledge preferred.
• Prior experience with processing Union (Collective Bargaining Agreement) payrolls, and Prevailing Wage and Certified payroll reports is a plus.
• Experience with external audits.
• Excellent organizational and time management skills, and the ability to multi-task.
• Computer proficiency and technical aptitude with intermediate to expert level ability to utilize EXCEL, MS Word, Power Point, Access, etc.
• Strong analytical skills. Attention to detail and accuracy and innovative problem-solving resolution skills.
• Good verbal, written and active listening communication skills.
• Strong interpersonal and service-oriented skills in interactions with customers and colleagues. An ability to interface with all levels of employees.
• Strong Team collaboration skills, and the ability to function as a member of a team. Able to transfer knowledge to junior level staff
• Ability to handle sensitive and confidential information with discretion.
• Intermediate accounting knowledge.
• Proven ability to meet tight deadlines and work under pressure
• Ability to remain flexible in a rapidly changing environment
• Ability to work independently with minimum supervision
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*