Senior Pastor Admin & Church Operations Lead

Peninsula Covenant Church; Redwood City (CA); Sur place; USD 70 000 - 95 000; Plein temps

Résumé du poste

Peninsula Covenant Church in Redwood City, CA, seeks a Senior Pastor Administrative Assistant / Office Manager to provide high‑level administrative and organizational support to the Senior Pastor and coordinate church operations. This role also leads large church‑wide events and supports fundraising and development activities, with discretion and servant leadership at the core.

You will work closely with PCC leadership, volunteers, and ministry teams, ensuring confidential matters are handled

Qualifications

• Active and growing Christian faith.
• Regular participation in the life and worship of a local church, with a willingness to actively participate in Peninsula Covenant Church.
• Minimum of 3–5 years of progressively responsible administrative, executive assistant, office management, church administration, or related experience.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow‑through.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to learn and effectively use church database and administrative systems.
• Previous experience working in a church or ministry environment. (preferred)
• Experience with fundraising, donor relations, or capital campaigns. (preferred)
• Experience coordinating events for 50-500 people (preferred)

Responsabilités

• Provide comprehensive administrative support to the Senior Pastor as a trusted, highly organized administrative partner.
• Manage and coordinate the Senior Pastor's calendar, appointments, meetings, speaking engagements, and other commitments.
• Prepare agendas, meeting materials, correspondence, presentations, and other documents as needed.
• Coordinate travel arrangements, registrations, hospitality, and logistical details for ministry-related activities.
• Track assignments, commitments, follow-up items, and deadlines to help ensure timely completion.
• Screen, prioritize, and respond to routine communications on behalf of the Senior Pastor when appropriate.
• Assist with communication and coordination between the Senior Pastor, staff, leadership teams, volunteers, members, and outside organizations.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Anticipate needs and proactively address administrative matters before they become problems.
• Help the Senior Pastor remain focused on ministry priorities by managing appropriate administrative details and follow-up.
• Maintain relationships with and provide support to key partners such as PCC’s leadership team, nominating committee, and both our regional and national parent organizations.
• Church-Wide Event Coordination
• Serve as the primary administrative coordinator and/or event coordinator for major church-wide events and activities, including but not limited to:
• Church-wide celebrations and special services
• Congregational meetings
• Leadership events
• Special events
• Responsibilities include:
• Establish timelines, schedules, and task lists.
• Coordinate communication among pastors, ministry leaders, staff, volunteers, vendors, and other participants.
• Reserve facilities and coordinate room setups, equipment, supplies, catering, and other logistical needs.
• Maintain event budgets and track expenses as assigned.
• Coordinate event details across multiple departments.
• Identify potential logistical challenges and develop solutions.
• Ensure appropriate follow‑up and documentation after events.
• Serve as the central administrative point of contact for assigned large-scale events.
• Executive Pastor & Fundraising Support
• Provide administrative assistance to the Executive Pastor as assigned.
• Assist with fundraising and development activities, including campaign‑related administrative tasks.
• Coordinate meetings, communications, schedules, materials, and follow‑up associated with fundraising initiatives.
• Maintain appropriate donor records and tracking systems.
• Assist with donor‑related events and communications
• Handle confidential financial and donor information with appropriate discretion.
• Office Management & Special Projects
• This position will frequently be asked to address administrative challenges that do not fit neatly into a specific job category.
• Oversee the Church office, including scheduling, ordering supplies, overseeing volunteers, answering questions, and answering the phone.
• Takes ownership of complicated administrative issues and sees them through to resolution.
• Research options, gather information, identify solutions, and make appropriate recommendations.
• Spearhead effective database management across all ministries using Planning Center Online (PCO), including peer support and training.
• Support and train all ministry administrators to ensure cohesion and unified processes across ministries
• Coordinate across multiple departments to resolve problems.
• Develop systems, procedures, and tools that improve organizational effectiveness.
• Manage special projects assigned by the Senior Pastor or Executive Pastor.
• Exercise sound judgment regarding when to resolve an issue independently and when to seek direction.
• Follow through consistently until projects and problems are completed or resolved.

Connaissances

Spiritual maturity

Administrative excellence

Discretion

Relationship building

Problem solving

Flexibility

Servant leadership

Communication

Anticipation

Outils

Microsoft Office

Google Workspace

Description du poste

Peninsula Covenant Church in Redwood City, CA, seeks a Senior Pastor Administrative Assistant / Office Manager to provide high‑level administrative and organizational support to the Senior Pastor and coordinate church operations. This role also leads large church‑wide events and supports fundraising and development activities, with discretion and servant leadership at the core.

You will work closely with PCC leadership, volunteers, and ministry teams, ensuring confidential matters are handled