Senior Paralegal, Legal Operations

Sweetwater; Fort Wayne (IN); On-site; USD 75,000 - 110,000; Full time

Job summary

Sweetwater, the nation's number one retailer of music instruments and pro audio gear, seeks a Senior Paralegal, Legal Operations to join its growing Legal team in Indiana. This role blends legal and operational work, partnering with the General Counsel to support contract review, litigation support, regulatory compliance (including data privacy and AI), and day-to-day project management.

You will collaborate with the entire Legal & Compliance Team and key stakeholders, handling high‑impact

Qualifications

• 3–5+ years of legal experience in an in-house or corporate environment.
• Experience with contract review and management, litigation holds, and document collection/production.
• Strong written and verbal communication, working with attorneys
• High integrity, empathy, ethics and discretion.
• Strong judgment and reliability with confidential information.
• Exposure to IP portfolio management and brand protection strategies.
• Exposure to Legal Operations, Privacy and AI governance concepts preferred.

Responsibilities

• Conduct initial contract reviews and redlines of agreements and maintain a contract repository.
• Build and supervise work product of AI agents.
• Perform intake and assessment, legal hold issuance and tracking, data collection and e-discovery coordination, and internal stakeholder communications.
• Assist with responses to subpoenas, warrants, and other inquiries, including scope evaluation, deadline management, and document/data production with attorneys and business stakeholders.
• Coordinate signature workflows and ensure proper execution of agreements; manage outside counsel relationships.
• Assist with portfolio management, docketing deadlines, Legal Dept intake for new IP requests, and USPTO searches.
• Perform regulatory research and drafting of filings.
• Prepare and assist with corporate filings and supporting M&A diligence and closings.
• Organize and maintain legal files and records; perform special projects as assigned.

Skills

Contract review

Litigation support

Data privacy

AI governance

In-house experience

Communication skills

Discretion

Education

Bachelor's degree in Law or paralegal studies

Paralegal certification

Tools

e-discovery tools

Document management systems

Legal AI tools

Job description

Job Requirements

Sweetwater, the nation's number one retailer of music instruments and pro audio gear, is seeking to add a Senior Paralegal, Legal Operations to our growing Legal team! The Senior Paralegal, Legal Operations position is not a traditional Paralegal role. This position is an exciting opportunity to merge legal and operational work as a key partner to the General Counsel and Legal Team's attorneys supporting the department across a broad array of functions including contract review and management, litigation support, regulatory compliance (including data privacy and AI) and day to day legal project management and administration. In this role, you will operate in a highly collaborative capacity, interacting directly with the entire Legal & Compliance Team and stakeholders across the organization.

Job Requirements

Sweetwater, the nation's number one retailer of music instruments and pro audio gear, is seeking to add a Senior Paralegal, Legal Operations to our growing Legal team! The Senior Paralegal, Legal Operations position is not a traditional Paralegal role. This position is an exciting opportunity to merge legal and operational work as a key partner to the General Counsel and Legal Team's attorneys supporting the department across a broad array of functions including contract review and management, litigation support, regulatory compliance (including data privacy and AI) and day to day legal project management and administration. In this role, you will operate in a highly collaborative capacity, interacting directly with the entire Legal & Compliance Team and stakeholders across the organization.

Job Responsibilities

• Responsible for conducting initial contract reviews and redlines of agreements and maintaining a contract repository
• Build and supervise work product of AI agents
• Perform intake and assessment, legal hold issuance and tracking, data collection and e‑discovery coordination, and internal stakeholder communications
• Assist with responses to subpoenas, warrants, and other inquiries (e.g CIDs), including scope evaluation, deadline management, and document/data production in collaboration with attorneys and business stakeholders
• Responsible for coordinating signature workflows, ensures proper execution of agreements, manages administrative items related to outside counsel relationships
• Assist with managing existing portfolio, docketing deadlines, Legal Dept intake process for new IP requests, assist with USPTO searches
• Perform research and analysis on applicable regulatory requirements, draft/maintain/develop regulatory filings.
• Prepare and assist with corporate filings and supporting M&A diligence and closings.
• Organize and maintain legal files and records.Perform special projects as assigned by attorneys.

Qualifications

• 3-5+ years of legal experience in an in-house legal or corporate environment
• Demonstrated experience with traditional legal work such as contract review & management, litigation holds, and document collection/production
• Excellent written and verbal communication skills, including working with and communicating to attorneys
• High degree of integrity, empathy, ethics, and professional discretion
• Strong judgement and reliability with handling highly confidential information
• Strong litigation management experience preferred
• Exposure to IP portfolio management and brand protection strategies
• Exposure or familiarity with Legal Operations and/or Privacy and AI governance concepts preferred

Sweetwater "Ideal" Team-Player

• WOWs The Customer - Deep passion and desire for creating amazing customer & colleague experiences
• Get Things Done - Great work ethic and moves with a sense of urgency
• Obsesses over the Details – committed to paying attention to the details
• Drives Continuous Improvement – Always focusing on effective and efficient work and way to get better
• Develops the Future – committed to pursuit of growing personally & professionally and has a focus on bringing your colleagues along with you on that journey

Sweetwater’s culture is built upon celebrating the creative creation of music, which unifies people from all walks of life. Our individual differences make Sweetwater stronger as a company and a better place to work as we respect, learn, and grow from each team member’s unique perspective and experience. We have welcomed thousands of employees and their families from all over the world, and we invite you to discover why we consider a career at Sweetwater the full-time dream.