Senior Paralegal/Executive Assistant

Synectics Inc.; Madison (WI); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Premium benefits

Job summary

Synectics Inc. in Madison, WI seeks a Senior Paralegal / Executive Assistant who combines high‑level legal support with executive administration.

You will work with firm leadership, manage complex calendars and confidential matters, and mentor junior staff. The ideal candidate has substantial law firm experience, exceptional organizational and communication skills, and the ability to supervise and improve workflows in a fast‑paced, performance‑driven environment.

Qualifications

• Significant experience as a paralegal or senior paralegal in a law firm.
• Experience supervising, mentoring, or managing legal support staff.
• Strong organizational, multitasking, and time-management skills.
• Experience supporting managing partners or senior attorneys.
• Proficiency in MS Office and legal practice software.

Responsibilities

• Senior Paralegal & Litigation Support
• Executive Assistant Support
• Staff Leadership & Supervision
• Law Firm Operations & Process Improvement
• Client Relationship Management
• Financial & Administrative Support

Skills

Paralegal experience

Executive support

Staff leadership

Legal case management

Organizational skills

Multitasking

Time management

Analytical thinking

Communication

Client relations

MS Office

CRM / practice mgmt

Independent worker

Education

Paralegal certification

Bachelor's degree in legal studies

Tools

Clio

Lawmatics

Practice management software

CRM platforms

Job description

Senior Paralegal / Executive Assistant

Location: Madison, WI

Work Arrangement: Primarily On-site

Employment Type: Full-Time

Compensation: Competitive salary based on experience, with quarterly performance-based bonuses

Position Overview

We are seeking a highly motivated and experienced Senior Paralegal / Executive Assistant to support a growing law practice. This individual will work closely with the firm's leadership team, providing high-level legal support, executive administrative assistance, and operational oversight.

The ideal candidate will have substantial law firm experience, strong organizational and leadership abilities, and the ability to manage multiple priorities in a fast-paced, performance-driven environment. This role will also involve supervising and mentoring legal support staff, improving internal workflows, monitoring performance metrics, and ensuring an exceptional client experience.

Key Responsibilities

• Senior Paralegal & Litigation Support
• Executive Assistant Support
• Staff Leadership & Supervision
• Law Firm Operations & Process Improvement
• Client Relationship Management
• Financial & Administrative Support

Qualifications & Requirements

• Significant experience working as a Paralegal, Senior Paralegal, or Legal Assistant within a law firm.
• Strong understanding of legal processes, litigation support, and case management.
• Previous experience supervising, mentoring, or managing legal support staff.
• Experience providing administrative support to managing partners, executives, or senior attorneys.
• Excellent organizational, multitasking, and time-management skills.
• Ability to independently manage priorities, deadlines, and complex assignments.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Excellent written and verbal communication skills.
• Strong client relationship management and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with legal practice management software and CRM platforms.
• Ability to work independently and thrive in a fast-paced, performance-driven environment.

Preferred Qualifications

• Prior experience in criminal defense or litigation-focused law firms.
• Experience with Clio, Lawmatics, or similar legal practice management platforms.
• Experience managing law firm financial processes, including AP, AR, and billing.
• Fluency in Spanish is a plus.
• Familiarity with AI tools, workflow automation, and technology-driven process improvements.
• Experience creating AI-powered agents or implementing automation workflows.

Compensation & Benefits

• Competitive base salary based on experience.
• Quarterly performance-based bonus opportunities tied to individual and firm performance.
• Premium medical insurance coverage.
• 401(k) retirement plan with employer matching contributions.
• Generous paid time off and holiday schedule.
• Modern office environment with potential hybrid flexibility for the right candidate.

Ideal Candidate Profile

The ideal candidate is a proactive, detail-oriented legal professional who combines strong paralegal expertise with executive administrative and team leadership capabilities. Someone who takes ownership of responsibilities, anticipates challenges, improves operational processes, and can effectively support attorneys, staff, and clients while contributing to the firm's continued growth.