Senior Paralegal, Corporate & Entity Management

Welltower™ Inc. (NYSE:WELL); New York (NY); On-site; USD 82,000 - 104,000; Full time

Benefits offered by this job

Annual Bonus

Paid Time Off

Employee Stock Purchase Program

401(k) Matching

Job summary

WELLTOWER is seeking a Corporate and Entity Management Paralegal to support the legal department with entity management, governance, and project coordination.

The role centers on maintaining databases, ensuring compliance, assisting with transactions, and collaborating across the organization to streamline processes.

Qualifications

• Experience: 5–10 years as a paralegal, with entity management and corporate secretary functions.
• Education: Bachelor’s degree with 5 years’ experience or Associate’s with 10 years total paralegal experience.
• Knowledge of entity management systems, especially CSC entity management system.

Responsibilities

• Maintain corporate entity management database and records across entities.
• Ensure entity compliance, including qualifications to do business and fictitious name filings.
• Coordinate with external service providers and counsel for compliance and filings.
• Prepare and route corporate resolutions and documents for review and signature.
• Provide entity support for transactions and structural projects.
• Assist Counsel with strategy and process improvements for entity management.
• Manage invoicing related to the entity management database.
• Lead or coordinate special projects within the Legal Department.

Skills

Entity management systems

Excel proficiency

Analytical thinking

Verbal and written communication

Cross-department collaboration

Attention to detail

Fast-paced environment adaptability

Education

Bachelor’s degree in relevant field

Associate’s Degree + 5 years paralegal experience

Tools

CSC entity management system

Job description

WELLTOWER - REIMAGINE REAL ESTATE WITH US

Welltower, now the world's largest real estate company by market capitalization, is continuing to grow at an exciting pace!

At Welltower, we're transforming how the world thinks about senior living and wellness-focused real estate. As a global leader in residential wellness and healthcare infrastructure, we create vibrant, purpose-driven communities where housing, healthcare, and hospitality converge. Our culture is fast-paced, collaborative, and endlessly ambitious - guided by our mantra: The only easy day was yesterday.

We're looking for bold, independent thinkers who thrive on challenge, embrace complexity, and are driven to deliver long-term value. Every team member is empowered to think like an owner, innovate fearlessly, and lead from where they stand. If you're passionate about outcomes and inspired by the opportunity to shape the future of healthcare infrastructure, we want you on our best-in-class team.

SUMMARY

The Corporate and Entity Management Paralegal supports the legal department, focusing on entity management, general transaction support, corporate governance matters, and project management.

KEY RESPONSIBILITIES

• Update and maintain a corporate entity management database with information on legal entities (including the states of incorporation, qualifications to do business and organizational structures), entity officers and boards of directors, and corporate records for such entities to ensure meticulous corporate recordkeeping
• Oversee entity compliance, including jurisdictional qualifications to do business, withdrawals, and fictitious name filings
• Liaise with external service providers in different jurisdictions, including legal counsel, to ensure compliance with local laws and regulations
• Prepare and route corporate resolutions and other documents for review and signature
• Provide entity support for transactions, including assistance with structuring, interim structures, fictitious business names, and related matters
• Assist Counsel with strategy and process improvement for current entity management processes
• Manage all invoicing related to the entity management database
• Work with other members of the Legal Department on special projects and initiatives, including coordinating and/or leading projects

COMPETENCIES

• Knowledge of entity management systems (primarily the Corporation Services Company entity management system) and some knowledge of the real estate industry
• Strong competency in Excel (pivot tables, lookups, etc.)
• Ability to trace corporate authority through entities and different structure types (member managed, board managed, joint ventures, etc.)
• Strong verbal and written communication skills and ability to draft, comprehend, analyze, and interpret entity organizational documents and structures
• Strong interpersonal and presentation skills and ability to effectively communicate across departments with all level positions
• Strong organizational, analytical, and technical skills, including attention to detail
• Ability to self-motivate and work in a fast-paced, dynamic environment

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TRAVEL

No travel is expected for this position.

MINIMUM REQUIREMENTS

• Experience: At least 5-10 years of experience as a paralegal is required (depending on educational background), including a strong skill set in entity management and experience with corporate secretary functions.
• Education: Bachelor’s degree in relevant field with 5 years’ experience, or Associate’s Degree with an additional 5 years (10+ years) of paralegal experience.
• Knowledge of entity management systems (primarily the Corporation Services Company (CSC) entity management system)

Employment is contingent upon the successful completion of a background check, drug screening, and verification of employment, education, and other credentials relevant to the position.

COMPENSATION

Salaries may vary by location. The range for this role in New York is $82,000 - $104,000 plus bonus. Final compensation determinations are made based on a variety of factors, including, but not limited to, the candidate’s individual experience, education, and skill level; business strategic priorities; primary office location; scope and anticipated strategic impact of the role.

WHAT WE OFFER

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program - purchase shares at a 15% discount
• Employer-matching 401(k) Program + Profit Sharing Program
• Student Debt Program - we'll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Comprehensive and progressive Medical/Dental/Vision options
• Professional Growth
• And much more! https://welltower.com/newsroom/careers/

ABOUT WELLTOWER

Welltower® Inc. (NYSE: WELL) an S&P 500 company, is the world's preeminent residential wellness and healthcare infrastructure company. Our portfolio of 1,500+ Seniors and Wellness Housing communities is positioned at the intersection of housing, healthcare, and hospitality, creating vibrant communities for mature renters and older adults in the United States, United Kingdom, and Canada. We also seek to support physicians in our Outpatient Medical buildings with the critical infrastructure needed to deliver quality care.

Our real estate portfolio is unmatched, located in highly attractive micro-markets with stunning built environments. Yet, we are an unusual real estate organization as we view ourselves as a product company in a real estate wrapper driven by relationships and unconventional culture.

Through our disciplined approach to capital allocation powered by our data science platform and superior operating results driven by the Welltower Business System, we aspire to deliver long-term compounding of per share growth and returns for our existing investors - our North Star.

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet