Senior Paralegal - Compliance

Paycom; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Paycom is seeking a Senior Paralegal – Compliance to support ERISA-governed health plans with governance, documentation, and regulatory filings. You will maintain plan documents, disclosures, and adherence calendars, coordinating with internal teams and outside counsel as needed.

Ideal candidates bring 7+ years in paralegal or compliance roles, strong ERISA knowledge, and proven ability to translate complex requirements into practical policies and SOPs while maintaining audit-ready records.

Qualifications

• 7+ years of experience in a paralegal, legal operations, employee benefits, ERISA, healthcare, insurance, corporate, or regulatory compliance environment.
• Experience supporting health plan administration or related benefits environments, such as self-funded plans, TPAs, stop-loss arrangements, or alternative risk structures.
• Strong legal research, drafting, document review, version control, and audit-readiness skills.
• Strong written and verbal communication skills, including the ability to clearly frame issues and escalate risks to senior stakeholders.
• Proficiency with Microsoft Office and document management platforms such as SharePoint.

Responsibilities

• ERISA Compliance & Plan Governance: Serve as a primary paralegal and compliance documentation resource for ERISA-governed health plan matters.
• Maintain and support updates to plan documents, Summary Plan Descriptions, amendments, notices, disclosures, adoption materials, and other required compliance documentation.
• Maintain regulatory compliance calendar and supporting records for required filings and disclosures (Form 5500, ACA reporting, PCORI, RxDC, COBRA, HIPAA).
• Maintain governance documentation including resolutions, delegations of authority, conflicts disclosures, vendor oversight, and fee reviews.
• Working Owner Structure & Plan Eligibility: maintain auditable docs for ownership structures, eligibility dates, contributions, notices, and termination history.
• Document Control & Audit Readiness: manage versioning, repository structure, and record retention; coordinate audits and information requests.
• Legal Research, Policies & Controls: translate regulatory requirements into policies, SOPs, controls, and guidance; collaborate with stakeholders to identify gaps and strengthen compliance.
• Risk, Vendor & Participant Oversight: track issues, ownership, remediation actions, and deadlines; monitor TPAs, COBRA admins, PBMs, and other providers.

Skills

ERISA knowledge

Legal research

Drafting documents

Audit readiness

Regulatory compliance

Communication

Microsoft Office

SharePoint

Education

ABA-approved paralegal certificate

Bachelor's degree

Tools

SharePoint

Microsoft Office

Document management systems

Job description

Position SummaryThe Senior Paralegal – Compliance (PSM) is a specialized compliance and legal support role dedicated exclusively to PSM and its self-funded, ERISA-governed group health plan. The role provides practical, audit-ready legal and regulatory support with a primary focus on corporate governance, ERISA-governed plans, plan documentation integrity, regulatory disclosures, plan design and benefit-program compliance, and operational risk controls.This position serves as a direct resource to PSM’s Managers and functions as the primary internal compliance documentation and regulatory support resource for PSM’s compliance and regulatory function. The role requires strong corporate governance knowledge, ERISA technical knowledge, advanced paralegal judgment, excellent documentation discipline, and the ability to translate complex legal and regulatory requirements into usable operating standards for PSM. The Senior Paralegal provides legal and compliance support under the direction of PSM’s Managers and designated legal counsel.The position does not independently provide legal advice, amend the Plan, interpret Plan terms with binding effect, exercise discretionary authority over Plan administration or assets, or make final eligibility, benefit, claim, appeal, fiduciary, or regulatory determinations unless such authority is separately and expressly delegated in writing.Key ResponsibilitiesERISA Compliance & Plan GovernanceServe as a primary paralegal and compliance documentation resource for ERISA-governed health plan matters, partnering with internal and outside counsel as needed.Maintain and support updates to plan documents, Summary Plan Descriptions, amendments, notices, disclosures, adoption materials, and other required compliance documentation.Support ongoing compliance with ERISA, DOL, IRS, ACA, HIPAA, COBRA, and other applicable federal and state requirements.Maintain the regulatory compliance calendar and supporting records for required filings, notices, disclosures, and recurring activities, including Form 5500, ACA reporting, PCORI, RxDC, gag-clause attestations, Medicare Part D, COBRA, HIPAA, and applicable state reporting.Support fiduciary and Plan governance documentation, including resolutions, committee materials, delegations of authority, conflicts disclosures, vendor oversight, fee reviews, and decision records.Working Owner Structure & Plan EligibilityMaintain accurate and auditable documentation supporting the Working Owner structure and Plan eligibility, including operating agreements, joinders, ownership records, service relationships, eligibility dates, contributions, compensation, notices, and termination or reinstatement history.Maintain documentation related to Consumer Data Respondent (CDR) participation and coordinate with Legal, Finance, and Tax on Schedule K-1 disclosures, partner compensation, Form 1095-B, and related reporting requirements.Document Control & Audit ReadinessOwn document control, versioning, approvals, repository structure, and record retention for compliance, governance, and regulatory materials.Maintain audit-ready records and coordinate responses to internal and external audits, regulatory reviews, due diligence, vendor requests, and other authorized information requests.Develop templates, checklists, and documentation standards that improve the consistency, efficiency, and defensibility of recurring compliance activities.Legal Research, Policies & ControlsConduct legal and regulatory research under attorney or executive direction and translate requirements into clear summaries, recommendations, policies, SOPs, process maps, and operational workflows.Partner with Legal, Compliance, Operations, and other stakeholders to identify control gaps, strengthen risk mitigation practices, and support training on compliance procedures.Escalate material risks, unresolved legal questions, and regulatory ambiguity to appropriate counsel or senior leadership.Risk, Vendor & Participant OversightMaintain compliance issue and risk tracking, including ownership, severity, remediation actions, deadlines, approvals, and closure evidence; identify trends and recurring risks requiring leadership attention.Monitor and document the performance of TPAs, COBRA administrators, PBMs, networks, stop-loss partners, brokers, and other Plan service providers against contractual and Plan requirements.Track recurring claims, appeals, participant communication, and service-provider issues and support corrective actions while maintaining appropriate separation from individual claims adjudication.Executive & Cross-Functional SupportPartner with internal leaders, outside counsel, vendors, and service providers on regulatory, governance, compliance, and special projects.Provide direct support to senior leadership on compliance priorities, regulatory requests, governance matters, and enterprise risk initiatives.Perform other related duties as needed to support PSM's compliance, legal, governance, and enterprise risk priorities.Employee Acknowledgment and DisclaimerI acknowledge that I have received, reviewed, and understand this Job Description. I understand that this document is intended to describe the general nature, essential functions, responsibilities, qualifications, and expectations of the position.I recognize that this Job Description is not intended to be a comprehensive list of all duties, responsibilities, or qualifications associated with the role. The Company reserves the right to modify, assign, or remove job duties and responsibilities at any time to meet business needs.I understand that this Job Description does not constitute a contract of employment, express or implied, and does not alter the at-will nature of my employment. Employment may be terminated by either the employee or the Company at any time, with or without notice, and with or without cause, subject to applicable law.My signature below acknowledges that I have reviewed and understand the contents of this Job Description and have had the opportunity to ask questions regarding my role and responsibilities.My signature does not certify that I am able to perform every duty listed in this Job Description; rather, it acknowledges my understanding of the position's responsibilities and expectations, which may be performed with or without reasonable accommodation, as applicable.Employee Name: ______________________________________Employee Signature: ___________________________________Date: ________________________________________________Required Qualifications7+ years of experience in a paralegal, legal operations, employee benefits, ERISA, healthcare, insurance, corporate, or regulatory compliance environment.Working knowledge of ERISA-governed health plans, including plan documentation, reporting and disclosure requirements, and fiduciary governance concepts.Experience supporting health plan administration or related benefits environments, such as self-funded plans, TPAs, stop-loss arrangements, or alternative risk structures.Strong legal research, drafting, document review, version control, and audit-readiness skills, with the ability to translate complex regulatory requirements into practical policies, SOPs, controls, checklists, and guidance.Strong written and verbal communication skills, including the ability to clearly frame issues, document recommendations, and escalate legal or compliance risks to senior stakeholders.Exceptional attention to detail, judgment, confidentiality, and follow-through, with the ability to work independently and recognize when escalation is appropriate.Proficiency with Microsoft Office and document management platforms such as SharePoint or similar systems.Preferred QualificationsParalegal certificate from an ABA-approved program, bachelor’s degree, or equivalent combination of legal training, education, and relevant experience.Experience within employee benefits, healthcare, insurance, TPA, stop-loss, captive, corporate, or alternative risk environments.Familiarity with ERISA-related compliance requirements, including DOL audits, claims and appeals, HIPAA, ACA, COBRA, Form 5500, RxDC, PCORI, SBCs, SMMs, and other health plan reporting and disclosure obligations.Experience working with outside counsel, TPAs, carriers, PBMs, networks, stop-loss partners, vendors, or regulatory agencies.Experience building or maintaining compliance systems, including regulatory calendars, issue logs, audit-ready documentation, controls, and contract or document repositories.Familiarity with partnership or LLC structures, working-owner or owner-participant benefit arrangements, controlled-group analysis, MEWAs, Schedule K-1 reporting, or related partnership taxation concepts.Experience reviewing plan and vendor agreements such as administrative-services agreements, BAAs, PBM agreements, network agreements, and stop-loss documentation.