Senior Operations Specialist

BIOUS BioLumina Group; United States; On-site; USD 77,000 - 94,000; Full time

Job summary

Biolumina seeks an experienced administrative professional to provide comprehensive business support within an executive environment. You will handle correspondence, reports, agendas, meeting minutes, and calendar management while coordinating travel and tracking expenses.

You will oversee daily activities within a defined area, tackle non-routine problems, contribute to process improvements, and ensure smooth day-to-day operations for individuals or teams. In-office at least three days per week.

Qualifications

• Provides administrative and secretarial support to individuals or teams.
• Manages calendars, diaries, files and records with accuracy.
• Coordinates travel arrangements and tracks related expenses.

Responsibilities

• Oversees daily activities of team members within a defined area.
• Addresses non-routine problems and contributes to process improvements.
• Maintains accurate files, calendars, and diaries; supports logistics for meetings and travel.

Skills

Administrative support

Secretarial support

Calendar management

Travel coordination

Tools

Microsoft Office Suite

Job description

Agency: Biolumina Job Function: Business Support Job Subfunction: Executive and Administration Support

Utilizes established specialized knowledge to execute tasks, lead smaller projects or oversee components of larger initiatives. Addresses non-routine problems and contributes to process improvements, applying experience and judgment to deliver effective outcomes. May oversee the daily activities of team members within a defined area. Provides comprehensive administrative and secretarial support to individuals or teams, ensuring the smooth running of day-to-day business operations. Uses business software applications to prepare correspondence, reports, presentations, agendas, and meeting minutes, while managing incoming calls, visitors, mail, and email. Maintains accurate files, records, calendars, and diaries, and supports logistical needs such as arranging travel, coordinating meetings, and tracking expenses as required.

$85,000

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together.

Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice For US Job Seekers: It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F. At Omnicom Group, careers are designed for growth. We’ve purposefully crafted a transformative talent experience built with accountability in action — focused on community, impact, and opportunity.