Senior Operations & Projects Coordinator

Catholic Community Services; Seattle (WA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Long-term disability

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Paid time off: 15 vacation days, 12hol

403(b) Employee Savings Plan

Employee Assistance Program (EAP)

Job summary

Catholic Community Services in Seattle seeks an Operations Coordinator to provide administrative project management support to leadership teams within the Coordinated Care System. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.

Compensation ranges from $29.18 to $32.46 per hour, DOE, with a robust benefits package. The position is full-time, 40 hours, offering medical/dental/vision, life insurance, long-term

Qualifications

• Demonstrated ability to manage several diverse tasks at the same time and meet deadlines.
• Good English composition and proofreading skills.
• Excellent word processing skills and solid experience with Microsoft 365, including SharePoint and PowerAutomate. Knowledge of Microsoft Visio is a plus.
• Ability to track a simple budget.
• Ability to manage confidential information.
• Ability and willingness to work a flexible schedule as needed.
• Support and uphold the mission, beliefs and values of CCS and the Archdiocesan Housing Authority.
• Willingness to learn and work within a dynamic social services environment.
• Demonstrates culturally competent services in multi-cultural situations.
• Criminal history background checks are required prior to employment
• Valid WA State Driver's License and ability to meet CCS Driving Policy requirements.

Responsibilities

• Handle meeting logistics - Prepare agendas, setup meeting spaces and reservations, compile materials, record action items, and track deadlines in line with internal protocols for clarity and follow-up.
• Monitor leadership tasks and deadlines - Use task-tracking tools or spreadsheets to log responsibilities, assign owners, and follow up, following common “Follow-up tasks,” “Assigned to,” and “Due date” formats.
• Support the development, maintenance, and updating of program-related digital platforms and documentation.
• Assist with creating and managing forms, reports, and special projects to promote high-quality, equitable services throughout the organization.
• Provide technical assistance for data collection, analysis, and file auditing as needed.
• Serve as a primary point of contact for external partners and vendors.
• Act as a liaison with educational institutions and workforce or volunteer partners.
• Coordinate orientations, trainings, evaluations, and recognition events for staff, interns, and volunteers.
• Respond to partnership inquiries and facilitate new agreements and compliance requirements.
• Ensure completion of necessary background checks for volunteers and staff.
• Provide support for contract review and compliance processes.
• Serve as a liaison for administrative procedures and facilitate communication between teams.
• Support in-person and virtual staff trainings and organizational events.
• Assist with financial administration, such as reconciliations and account management.
• Manage and provide support for various software and administrative systems as required.
• Maintain accurate work records and submit timesheets and expense reimbursements promptly.
• Participate in required trainings, meetings, and supervisory sessions.
• Support the organization's mission and contribute to a positive, collaborative work environment.
• Perform other related duties as assigned to support program and organizational needs.

Skills

Multitasking

English writing

Detail orientation

Confidential information handling

Flexible schedule

Education

Bachelor's degree

Administrative experience (4 years)

Tools

Microsoft 365

SharePoint

Power Automate

Microsoft Visio

Job description

Catholic Community Services in Seattle seeks an Operations Coordinator to provide administrative project management support to leadership teams within the Coordinated Care System. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.

Compensation ranges from $29.18 to $32.46 per hour, DOE, with a robust benefits package. The position is full-time, 40 hours, offering medical/dental/vision, life insurance, long-term