Senior Operations Manager, LegalTechTalk USA

Hyve Group Ltd; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid work

401K with company match

Medical, dental and vision insurance

Generous vacation policy

Bonus program

Job summary

Hyve Group Ltd is seeking a Sr. Operations Manager to lead logistics for LegalTechTalk USA 2027. You will own vendor procurement, venue orders, staffing, security, and budgets for the launch edition, while building repeatable processes for future shows.

Travel to Miami for site visits is required. In launch, you will support sponsor operations until the dedicated Sponsor Operations team is in place, coordinating commercial inventory and activations with internal teams.

Qualifications

• Proven experience in planning large-scale events or conferences.
• Minimum 5 years in event management within a conference/tradeshow environment.
• Experience delivering sponsor activations or partner fulfillment is a plus.

Responsibilities

• Plan and deliver event from pre-event to onsite execution.
• Oversee Meetups program on site.
• Manage budgets, forecasts and vendor relationships; conduct site visits and RFPs.
• Handle venue logistics including floor plans, AV, F&B, décor, staffing, security.

Skills

Event planning

Budget management

Vendor negotiation

Staffing coordination

Security planning

Excel/Sheets

Tools

Microsoft Excel

Budgets trackers

Job description

A bit about the role

LTT USA is looking for a Sr. Operations Manager to own logistics delivery for LegalTechTalk USA 2027. You will run vendor procurement, venue orders, staffing, security and budgets for a first-edition event, and build the processes the show will run on for years after. In the launch phase, you will also support sponsor operations until the dedicated Sponsor Operations team is in place. Travel to Miami for site visits and onsite delivery is required.

Key Responsibilities

• Manage the planning and delivery of the event, from pre-event planning through onsite execution.
• Manage the onsite execution of our Meetups program
• Manage event budgets and forecasts; develop and maintain relationships with local and national vendors; conduct site visits and manage RFPs.
• Manage event logistics such as floor plans, room sets, AV, F&B, décor, signage, collateral materials, staffing, security, etc. Manage venue BEOs and MEOs.
• Secure permits and approvals (fire marshal, engineering sign-off, power) and own health and safety, crowd management and accessibility planning
• Build and own the event run-of-show with the content, production and AV teams
• Direct the day-to-day work of assigned event coordinators, including onboarding, processes and objective setting
• Manage contract negotiations, invoice payments, and insurance requirements
• Plan and manage staffing for each event - this includes temp and contract staffing for on-site
• Work on post-event reconciliation, including gathering feedback during debriefing meetings with vendors
• Work closely with the commercial team, marketing team, and where applicable content team to manage the delivery of commercial partnerships at the show.

In the launch phase, this role also supports sponsor operations until the dedicated Sponsor Operations team is in place. This includes:

• Maintain the commercial inventory with the Event Director & Sr. Sponsorship Manager, ensuring every sold item is feasible, costed and tracked, and kept up to date with the wider commercial team
• Work closely with the VP of Operations to update and manage the show floor throughout the show cycle
• Manage the delivery of sponsored features and activations from the RFP tender process through to the onsite build

Skills & Qualifications

To be successful in this role, you must have/be:

• Strong background with proven experience in planning and implementing large-scale events, conferences and/or trade shows
• Minimum 5 years of event management experience, working in a large conference or tradeshow environment
• Experience delivering sponsor activations or partner fulfillment is a strong plus
• Exceptional interpersonal, written and verbal communication skills
• Organized under pressure, with sound judgment across competing priorities
• Must be extremely comfortable with technology platforms and technology management
• Advanced Excel or Google Sheets skills (budgets, trackers, reconciliations)
• Be extremely detail-oriented, be a take-charge problem-solver
• Ownership of outcomes, from plan through post-event reconciliation
• Ability to negotiate large-scale contracts with vendors and venues
• Must be willing to commute 2-3 days per week to our New York offices as needed

The bit about us

We’reHyve, a global events company that does things differently.

Our events deliver game-changing impact for people, businesses and beyond. That might mean winning a major contract, securing transformational investment, getting on the shelves of a giantretaileror hearing from thought leaders who are changing the future. The purpose of every one of our events is to bring the people who power major industries together – and open a world of potential.

At the same time,we’reusing our events as platforms for progress, to drive the conversation across the world’s biggest industries on crucial topics like sustainability,diversityand ethical business.

These moments can change lives. And making those connections motivates us every single day.

But creating those human connectionsdoesn’tjust happen at our events.It’spart of everyday life when you work atHyve. There are all sorts of socials, inclusionworkshopsand professional development opportunities to get your teeth into. And then there are the benefits. From gym memberships to private medical care, season ticket loans to healthy pensions,we’vegot you covered in all kinds of ways. (We’lleven give you an extra day off on your birthday!)

The bit about you

First of all, whatever your background and whatever your beliefs,there’sa culture of belonging here atHyveand everyone is welcome. The questionisn’twhere you are from –it’swhere you want to go.

We’rea positive bunch and ifyou’rea “glass half full” kind of personyou’llfit right in. Our values are brilliant work, fresh thinking, rich connections, and collective buzz. And just to be clear, thesearen’tjust words we put on the walls and forget about. They pull everyone together and help us all produce work thatwe’reproud to put our names to. If that resonates with you, great:we’reon the same page.

The bit about the division

Global Ventures isHyve’sdedicated accelerator unit which launches new events and supercharges new ventures. This is where event launches arebornand new products are accelerated, powered by obsessive customer focus, rapid experimentation, simpledecision-makingand entrepreneurial energy. We're small, fast and allergic to unnecessary process. We’re a small, fast-moving team, so a substantial part of your role will evolve beyond this job

The benefits:

• The salary band for this position ranges from $80,000 - $110,000 based on experience
• Thispositionwillbeeligibleforacompetitivebonusstructure
• Fullmedical,dental,andvisionpackagetofityourneeds
• Retirementplanwithcompanymatch(401K)
• Competitivevacationpolicy
• Hybrid work