Senior Operations Analyst: Portfolio Data & Reconciliation

Clearstead Advisors LLC; Cleveland (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Clearstead Advisors LLC is seeking a Sr. Operations Analyst to support the Operations team with account onboarding, portfolio accounting setup, and standardized reporting across daily, monthly, and quarterly cycles.

You will partner with custodians and internal groups to resolve exceptions, maintain data integrity, and drive process improvements.

The ideal candidate has 3–5 years in financial services operations and strong analytical, organizational, and communication skills.

Qualifications

• 3–5 years of experience in financial services or wealth management operations.

Responsibilities

• Lead key operational processes and execute complex tasks to keep daily, monthly, and quarterly workflows running efficiently.
• Train and develop Operations Analysts; document procedures to support consistency and cross-coverage; drive continuous improvement.
• Perform account onboarding, setup, and ongoing maintenance across portfolio accounting and reporting systems, including account/household setup and required data configuration.
• Maintain data integrity by monitoring feeds, ensuring timely updates, and researching/resolving exceptions.
• Create and monitor new asset setups and classifications to support accurate accounting and reporting.
• Process standard operational transactions using established procedures, including transaction entry and quality checks.
• Perform manual account and performance reconciliations; investigate breaks and work with custodians to resolve discrepancies.
• Monitor alternative investments; enter related transactions across reporting systems; maintain supporting documentation.
• Produce monthly and quarterly standardized reporting and related operational deliverables.
• Assist with data aggregation setup and maintenance to support reporting and operational workflows.
• Save and organize custodial statements and alternative investment documents; maintain accurate and complete records.
• Assist with daily production activities and execute ad hoc requests in support of the Operations team.
• Process account closing and client offboarding in accordance with established procedures.
• Follow departmental policies and procedures and recommend enhancements to improve efficiency and controls.
• Other duties and projects as assigned to support the team.

Skills

Problem solving

Attention to detail

Cross-functional collaboration

Communication

Portfolio accounting

Data analysis

Time management

Education

Bachelor’s degree in Business, Finance, Data Analytics, or a related field

Tools

Orion Advisor Technology

Job description

Clearstead Advisors LLC is seeking a Sr. Operations Analyst to support the Operations team with account onboarding, portfolio accounting setup, and standardized reporting across daily, monthly, and quarterly cycles.

You will partner with custodians and internal groups to resolve exceptions, maintain data integrity, and drive process improvements.

The ideal candidate has 3–5 years in financial services operations and strong analytical, organizational, and communication skills.