Senior Onboarding Associate

Vector AIS; Northern (KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Vector AIS is seeking a Senior Onboarding Associate to drive seamless client migrations, ensure accurate data transfer, and maintain strong relationships throughout the onboarding lifecycle.

You will apply fund accounting knowledge to validate data, prepare workpapers, review LPAs, and collaborate with teams to hand off to ongoing fund administration, while managing multiple onboardings.

Qualifications

• 3–5 years of professional accounting experience.
• Bachelor's degree in Accounting, Finance, or related field.
• Working knowledge of fund accounting principles for venture capital vehicles.
• Experience preparing workpapers to support data reconciliation and transitions.
• Ability to review LPAs and identify key provisions.
• Client-facing experience and ability to communicate accounting concepts clearly and professionally.
• Strong prioritization to manage multiple deadlines with accuracy.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Lead and independently manage client migrations with minimal supervision, ensuring accurate data transfer and reconciliation.
• Serve as the primary point of contact during onboarding, building relationships with clients and internal stakeholders.
• Navigate ambiguous situations with initiative, proactively resolving potential issues.
• Guide clients from initial engagement to day-to-day fund administration operations.
• Maintain precise onboarding documentation and workpapers for delivery teams.

Skills

Client communication

Critical thinking

Problem solving

Time management

Attention to detail

Education

Bachelor's degree in Accounting/Finance

Tools

MS Office

Job description

The Senior Onboarding Associate plays a critical role in Vector's operational efficiency and client satisfaction. This position is responsible for managing the seamless transition of new clients onto our platform, with a focus on fund accounting expertise, precise financial statement preparation, and maintaining strong client relationships throughout the onboarding lifecycle.

Responsibilities

Client Onboarding & Migration:

• Lead and independently manage client migrations with minimal supervision, ensuring accurate data transfer and reconciliation
• Serve as the primary point of contact during the onboarding process, building strong relationships with clients and internal stakeholders
• Navigate ambiguous situations with professionalism and initiative, proactively identifying and resolving potential issues
• Guide clients through the transition from initial engagement to day-to-day fund administration operations

Fund Accounting & Financial Reporting:

• Upload and reconcile historical financial data to match previously reported quarter-end financials
• Prepare detailed workpapers documenting the reconciliation process and any adjustments made during onboarding
• Apply working knowledge of fund accounting principles to understand and validate client data during the transition
• Review Limited Partnership Agreements (LPAs) and other related fund documents to identify key provisions relevant to ongoing fund administration

Documentation &Communication:

• Maintain precise and comprehensive onboarding documentation and workpapers for delivery teams to support sustained client relationships
• Communicate effectively with clients, keeping them informed of onboarding progress, timeline expectations, and addressing inquiries promptly
• Collaborate with internal teams to facilitate seamless handoffs from onboarding to ongoing fund administration

Project & Task Management:

• Manage multiple client onboardings simultaneously while meeting deadlines and maintaining quality standards
• Execute delegated tasks from leadership promptly and accurately, ensuring adherence to project timelines
• Demonstrate strong critical thinking and problem-solving skills when addressing complex fund accounting scenarios
• Adapt flexibly to evolving project requirements and changes in scope

Qualifications

• 3-5 years of professional accounting experience
• Bachelor's degree in Accounting, Finance, or a related field
• Working knowledge of fund accounting principles and financial statement structure for venture capital vehicles
• Experience preparing workpapers to support data reconciliation and account transitions
• Ability to review and understand key provisions in Limited Partnership Agreements (LPAs)
• Client-facing experience with proven ability to communicate accounting concepts clearly and professionally
• Ability to manage multiple priorities and deadlines simultaneously while maintaining accuracy and attention to detail
• Strong critical thinking, problem-solving, and decision-making skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint)

Compensation

The compensation for this position is competitive and ranges from $90,000 to $120,000 annually, depending on the level of experience, qualifications, and market benchmarks. In addition to the base salary, eligible candidates may receive profit units as part of Vector's comprehensive compensation package. Specific details will be discussed during the interview process. Vector is committed to providing fair and competitive compensation, ensuring compliance with all applicable state requirements.

Vector AIS provides fund administration services to alternative investment firms, including reporting, workflows, tax and audit coordination, and investor onboarding solutions.