Senior Office Services & Facilities Coordinator

Baker Tilly; Minneapolis (MN); On-site; USD 30,000 - 55,000; Full time

Job summary

Baker Tilly is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations at the Minneapolis office location. The role ensures a smooth, safe, and high‑quality workplace experience by evaluating requests, coordinating with property management and vendors, and guiding Coordinators on workflows and standards.

Onsite presence is required; responsibilities span shop-room readiness, event support, mail handling, security onboarding, front desk coverage,

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0-1 year of relevant experience required, 3 to 5 years preferred.
• Proven ability to communicate clearly, concisely, and proactively with team members and internal stakeholders.
• Ability to collaborate effectively and provide support to peers in a team‑based environment.
• Demonstrated initiative in establishing productive relationships with stakeholders directly impacted by services provided.
• Curiosity and willingness to learn how services indirectly impact other stakeholders.
• Proficiency in utilizing Microsoft Word and Outlook independently.
• Working knowledge of Microsoft Excel, PowerPoint, and other role‑relevant software with minimal guidance.

Responsibilities

• Facilities and Workplace Readiness: Ensuring the office, training rooms, and shared spaces are maintained and operational, overseeing space readiness standards and quality, coordinating furniture setup/breakdown and resets for meetings/events, and ensuring workplace preparedness for engagement teams, visitors, and client operations.
• Meetings, Events & Catering Coordination: Coordinating internal meeting setup and support, scheduling and preparing conference rooms, coordinating catering orders and verifying accuracy, managing on-site event logistics and resets, identifying and resolving issues impacting meeting experience.
• Mail, Shipping & Courier Services: Overseeing daily mail and shipping operations, ensuring deadlines and service standards are met, handling escalations or exception shipments, acting as a trainer for Coordinators on mail workflows.
• Lead process for large-scale duplicating projects including copying, collating, assembly, scanning and distribution of internal and external client deliverables
• Vendor, Landlord & Property Management Coordination: Acting as primary onsite point of contact for vendors and property management, coordinating work orders and repairs, monitoring vendor performance and needs, supporting contract tracking at the location level.
• Security Access, Badge & Onboarding Coordination: Managing badges, keys, access provisioning and removals, coordinating new hire workspace readiness, supporting exit workflows and workspace turnover, partnering with HRIT for onboarding needs.
• Front Desk, Client Service and Workplace Experience: Serving as onsite point of contact, ensuring service levels for internal clients, providing reception coverage as required, addressing visitor and stakeholder needs.
• Office Supplies & Breakroom Management: Ordering, stocking and tracking consumables and supplies, ensuring availability standards are met, managing vendor ordering portals and invoicing (as applicable).
• Safety, Records, and Compliance: Supporting safety protocols and drills, maintaining documentation and office logs, coordinating inspections or compliance related visits.

Skills

Communication

Teamwork

Initiative

Confidentiality

Time management

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Baker Tilly is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations at the Minneapolis office location. The role ensures a smooth, safe, and high‑quality workplace experience by evaluating requests, coordinating with property management and vendors, and guiding Coordinators on workflows and standards.

Onsite presence is required; responsibilities span shop-room readiness, event support, mail handling, security onboarding, front desk coverage,