Senior Office Services Associate

SmartRecruiters, Inc.; Washington, Northern (District of Columbia, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

RRD, a provider of marketing, packaging and business services, seeks a Senior Office Services Associate in Washington, DC. The role focuses on mailroom operations, supply management, client interactions, and office services tasks with a fixed 11:00 AM–8:00 PM schedule onsite.

Responsibilities include reprographics, ticketing accuracy, relationship building with clients, and adherence to site policies in a collaborative team.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year mail room and office services experience in a large corporate environment.
• Knowledge of mail, phone, email, reprographics and mail equipment.
• Strong customer service and professional communication.
• Ability to meet deadlines and maintain client satisfaction.
• Team player with ability to work with diverse backgrounds.

Responsibilities

• Utilize logs for all office services work.
• Ensure job tickets are properly filled out before starting.
• Perform reprographics, mail and intake tasks per procedures.
• Follow procedures to run jobs in proper order.
• Communicate with supervisor or client on deadlines.
• Meet contracted deadlines for all work.
• Troubleshoot equipment problems.
• Lift up to 50 lbs regularly.
• Prioritize workflow and perform quality assurance.
• Load machines with paper, toner and supplies.
• Answer calls, emails, and place service calls.
• Interact with clients in person or remotely.
• Follow Williams Lea and client site policies.
• Use equipment cost-effectively.

Skills

Customer service

Communication skills

Teamwork

Problem solving

Attention to detail

Self-motivated

Time management

Education

High school diploma or equivalent

Tools

Mail equipment

Digital reprographics

Office software

Job description

• Compensation: USD 39,800 - USD 55,000 - yearly

Company Description

RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

The Senior Office Services Associate is responsible for delivering exceptional day-to-day office support services while adding value to both the client and internal teams. Responsibilities include mailroom operations, supply management, visitor office setup, responding to client and team inquiries, and other office services functions. While reprographics experience is preferred, candidates must possess foundational mailroom knowledge and demonstrate a strong commitment to customer service. This is a highly collaborative, client-facing role that requires professionalism, strong teamwork skills, and the ability to build effective relationships within an established and tenured team. The successful candidate must be comfortable working a fixed schedule of 11:00 AM to 8:00 PM and be flexible in supporting additional service lines as needed.

Location: Mount Vernon Triangle, Washington DC

Contract: Permanent, full time

Shifts: 40 hours per week, Monday-Friday 11am-8pm, with a 60-min break

Work model: Fully onsite

• Utilize appropriate logs for all office services work
• Ensure that job tickets are properly filled out before beginning work
• Perform work in office services, primarily reprographics, mail and intake functions according to established procedures
• Follow procedures to run jobs in proper order
• Communicate with supervisor or client on job or deadline issues
• Meet contracted deadlines for accepting, completing, and delivering all work
• Troubleshoot basic equipment problems
• Be able to lift up to 50 lbs. on a regular basis
• Prioritize workflow
• Performs Quality Assurance on own and work of others
• Load machines with various paper, toner, supplies
• Answer telephone, emails, and place service calls when needed
• Interact with clients in person, over the phone or electronically
• Adhere to Williams Lea policies in addition to client site policies
• Use equipment and supplies in a cost-efficient manner

Qualifications

• High school diploma or equivalent
• Minimum 1year mail room and office services experience preferably in a legal, banking or large corporate environment
• Skilled in the use of mail, phone, email, digital reprographics and mail equipmentFamiliar with general back office procedures to meet and maintain client satisfaction
• Proven customer service skills are required in order to create, maintain and enhance customer relationships
• Good written and verbal communication skills, including professional telephone and email etiquette
• Attention to detail with good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Able to make independent decisions that conform to business needs and policy
• Good problem‑solving skills, with the ability and understanding of when to elevate a problem to a supervisory level
• Must work well in a team environment
• Must be able to interact effectively with multi‑functional and diverse backgrounds
• Ability to work in a fast‑paced environment
• Must be self‑motivated with a positive can‑do attitude

Additional Information

The salary range for this role at the noted RRD location is $19.13 - $26.44 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.