Senior Office Associate

aeci; Springfield (MO); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Paid holidays

Health, dental, vision coverage

Job summary

Associated Electric Cooperative in Missouri is seeking a Senior Office Associate to serve as a trusted business partner to department leadership within Procurement, Land, Investment Recovery, and Physical Inventory Control. In a professional office setting, you will manage contracts, land leases, permits, and vendor records while supporting senior leadership.

This role requires strong organizational and communication skills, the ability to juggle multiple priorities, and proactive process

Qualifications

• Five or more years of administrative or business support experience, including at least two years supporting senior leadership.
• Experience coordinating contracts, document retention, leasing, permitting, vendor management, compliance activities, or similar business operations.
• Excellent organizational skills with the ability to independently manage multiple projects, deadlines, and confidential information.

Responsibilities

• Serve as a strategic administrative partner to the Managing Director and department leadership by anticipating priorities and coordinating initiatives.
• Manage and maintain department documentation, including contracts, land lease agreements, permits, and compliance records.
• Coordinate with cross-functional teams to move projects and communications forward efficiently.
• Oversee third-party contractor tracking, insurance compliance, vendor onboarding, and supplier records.
• Lead department logistics for executive meetings and events while managing competing priorities.
• Identify opportunities to improve processes and independently manage projects from start to finish.

Skills

Administrative support

Executive support

Project coordination

Communication

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Procurement systems

Job description

At Associated Electric Cooperative, we're committed to providing reliable energy to the communities we serve with passion and precision. We're a tight-knit team dedicated to keeping the lights on and the energy flowing smoothly across our expansive network! From technical to operational to professional disciplines, our team brings a wide variety of skills, talents, and expertise to the table. We believe in both dedicating ourselves to excellence and investing in your growth. As a Senior Office Associate, you will serve as a trusted business partner to department leadership, helping drive the day-to-day operations of AECI's Procurement, Land, Investment Recovery, and Physical Inventory Control team. Working in a professional office environment, you'll collaborate with leaders and employees across multiple divisions while managing a diverse portfolio of responsibilities that includes contracts, land leases, permitting, vendor compliance, records management, and executive-level administrative support. This is an ideal opportunity for an experienced professional who thrives in a fast-paced environment, enjoys wearing many hats, and takes pride in keeping people, projects, and processes running smoothly.

What You'll Do

• Serve as a strategic administrative partner to the Managing Director and department leadership by anticipating priorities, coordinating initiatives, and helping keep critical business activities on track.
• Manage and maintain a wide variety of department documentation, including contracts, land lease agreements, permits, RUS documentation, document retention, and compliance records.
• Coordinate across Accounting & Finance, Information Services, Power Production, Member Services, Operations, suppliers, contractors, and external partners to ensure projects, communications, and business processes move forward efficiently.
• Oversee third-party contractor tracking, insurance compliance, vendor onboarding, OSHA documentation, and supplier records.
• Lead department logistics for executive meetings, leadership retreats, business meetings, and special events while managing multiple competing priorities.
• Identify opportunities to improve processes, recommend solutions, and independently manage projects from start to finish while providing exceptional internal customer service.

What You'll Need

• High school diploma or equivalent.
• Five or more years of administrative or business support experience, including at least two years supporting senior leadership or executive-level management.
• Demonstrated success working in a professional office environment where priorities shift frequently and responsibilities span multiple functional areas.
• Experience coordinating contracts, document retention, leasing, permitting, vendor management, compliance activities, or similar business operations.
• Excellent organizational skills with the ability to independently manage numerous projects, deadlines, and confidential information simultaneously.
• Strong communication and relationship-building skills with the ability to work effectively across diverse departments and with internal and external stakeholders.
• Proficiency with Microsoft Office and the ability to quickly learn procurement, records management, and business systems.

Preferred

• Experience supporting procurement, land administration, legal documentation, or contract administration.
• Experience managing RUS documentation, records retention, or regulatory documentation.

What Associated provides:

• We are committed to rewarding talent with top pay. Your efforts will be recognized with a total compensation package that reflects your experience and contributions.
• Plan for your future with confidence! We offer a robust 401(k) program with a generous employer match to help you build the financial future you deserve.
• We know how important work-life integration is. Recharge with PTO and enjoy paid holidays, ensuring you have time to unwind and pursue your passions outside of work.
• Your health matters to us! Stay covered beginning on your first day of employment with our premier healthcare plan that includes medical, dental, and vision coverage for you and your family.

At Associated Electric Cooperative, all of our 700+ employees across MO/AR/OK territory play a crucial role in powering our mission! Whether you're an experienced professional or just starting your career, you'll find endless opportunities for career development here. Join us in an environment where your contribution is valued, and your career can thrive as we work together to keep the lights on!

Equal Opportunity Statement:

AECI is fully committed to the concept and practice of equal opportunity in all aspects of employment. Please reference the contact information below if you require assistance in filling out an application. Individuals with disabilities should request re