Senior Office Assistant I

Conejo Valley Unified School District; Thousand Oaks (CA); On-site; USD 26,000 - 36,000; Part time

Job summary

Conejo Valley Unified School District seeks a part-time clerical professional for its Child Nutrition Department. The position runs 11 months at 5 hours per day and requires strong data entry, document handling, and office software skills.

You will support standard clerical duties, prepare reports, and assist with student helpers as needed. The role emphasizes accuracy, organization, and adherence to policies in a school district office setting.

Qualifications

• Three years of increasingly responsible clerical experience.
• Knowledge of modern office methods and equipment.
• Ability to type at 45 words per minute from clear copy.
• Ability to organize and supervise clerical tasks.

Responsibilities

• Perform complex clerical work including data analysis from source materials.
• Maintain and file records and prepare reports.
• Type correspondence and prepare narratives as needed.
• Assist in supervision of student helpers in routine clerical tasks.

Skills

Clerical experience

Typing 45 wpm

MS Office proficiency

Data entry

Education

Experience-based education

Tools

Microsoft Word

Microsoft Excel 2016

Job description

Current vacancy is in our Child Nutrition Department - 11 Months / 5.0 hours per day

THE ELIGIBILITY LIST WILL BE VALID FOR 6 MONTHS

EXAMINATION PROCESS

1. Training and Experience Evaluation - Pass/Fail

Applications will be screened for best qualified applicants to compete in the competitive examination process.

If it is determined that your application meets the minimum requirements for this position, your application may be scored by a panel of Subject Matter Experts (SMEs). Scoring will be based upon scope and length of experience, responses to the Supplemental Questions, and general application appearance (e.g., sentence structure, grammar, and spelling).

For those passing the Training and Experience Evaluation (notified after the recruitment closing date):

2. Performance Examination – Date: TBD

The Performance Examination will consist of document creation/revision utilizing Microsoft Office Word and Excel 2016, as well as an on-line multiple choice examination assessing fundamental knowledge for the position.

For those passing the General Fitness / Performance Examination:

3. Structured Oral Interview – Date TBD

The Structured Oral Interview will be before a panel and contain questions that assess technical knowledge, experience, and one's general fitness for successful performance in the position.

A total score will be computed using weighted scores on all testing components. Applicants must receive a passing score on the oral examination to be placed on the 6 month long eligibility list. The top 3 ranks (scores) on the eligibility list are eligible for the hiring interview for each vacancy in this classification within the life of the list.

CLASS CHARACTERISTICS

This is the highest level class in the general clerical series. Positions in this class are distinguished from those in the next lower class of Intermediate Clerk Typist by the assignment of duties requiring, in addition to general clerical ability, a greater working knowledge of the technical subject matter and functions of the office. Work is usually varied in nature, requires the incumbent to secure more information than is given with the assignment, and involves selection and application of standard, technical or legal concepts, and procedures for solutions of a problem. Positions in this class may be assigned working supervision over clerical employees engaged in closely related activities.As a continuing primary responsibility, performs complex clerical work involving the analysis of a variety of source materials and a thorough familiarity with policies, procedures, terminology, and various applicable laws in order to obtain the necessary data;

Supervises the work of clerical assistants;

Compiles a variety of narrative and statistical reports, locating sources of information, devising forms to secure data, and determining proper format for finished report;

Answers questions and types correspondence that requires searching for and abstracting technical data and detailed explanation of laws, policies, or procedures, and refers only matters requiring policy decisions to immediate superior;

Originates and maintains various complex files and records;

Performs other difficult, independent, and technical clerical work requiring knowledge of the procedures and policies of the office or unit;

May direct and instruct student helpers in the performance of routine clerical and office duties.

Experience

Three years of increasingly responsible clerical experience, or, one year at or equivalent to the level of Office Assistant III with the Conejo Valley Unified School District.

Education

Persons with the experience, knowledge and abilities as stated are considered to have the necessary education.

Knowledge of

Modern office methods, procedures and equipment, including the preparation of business correspondence and reports, filing, and standard office equipment operation;

The elements of English usage, spelling, grammar and arithmetic;

Basic techniques of supervision.

Ability to

Perform difficult and responsible clerical work, involving independent judgment and requiring accuracy and speed;

Make clear and comprehensive reports and keep difficult records;

Meet the public in situations requiring tact and poise;

Understand and carry out oral and written directions;

Organize and supervise the work of a small number of clerical assistants;

Type at a rate of 45 words per minute from clear copy;

Operate a computer terminal and word processing equipment.