Senior Office Assistant (Full-time)

Gundersen Health System; Onalaska (WI); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

401(k) with matching

Paid time off

Health insurance

Wellness programs

Tuition reimbursement

Career growth opportunities

Job summary

Gundersen Health System in Onalaska, WI is seeking a Senior Office Assistant to provide advanced clerical support across departments, manage calendars, prepare reports, and coordinate travel for division staff. You’ll work Monday through Friday, 32 hours, 8-hour shifts, with opportunities for growth.

A high school diploma plus 1-year post-secondary training and 3–4 years of relevant experience are required.

Qualifications

• High school diploma or equivalent with ≥1 year of related post-high school training.
• 3–4 years of relevant office/administrative experience.
• Strong self-motivation, proactive, and able to work independently.
• Excellent organizational, multitasking, and attention to detail; strong customer service.

Responsibilities

• Provide advanced clerical and administrative support across multiple departments using various computer systems and applications.
• Develop, maintain, and analyze reports, spreadsheets, and business documents, ensuring accuracy and professionalism.
• Manage high-volume calendar scheduling, including appointments, meetings, and travel arrangements for division staff.
• Coordinate divisional projects and educational sessions, mentoring office staff and ensuring timely completion of confidential assignments.

Skills

Office experience

Microsoft Office

Customer service

Multitasking

Education

High school diploma or equivalent & 1-year program

Tools

Microsoft Office Suite

Job description

Love + medicine is who we are, it's what we do, it's why people want to work here.

Job Title

Senior Office Assistant

Schedule & Location

Scheduled Weekly Hours: 32 hours/week

Shift: Monday - Friday, 8-hour shifts between 8am-5pm, one day off per week

Department: Telephone Nurse Advisory/ARCC

Location: On-site, Onalaska, WI

What You’ll Do

• Provide advanced clerical and administrative support across multiple departments using various computer systems and applications.
• Develop, maintain, and analyze reports, spreadsheets, and business documents, ensuring accuracy, professionalism, and support for divisional goals and decision-making.
• Manage high-volume calendar scheduling, including appointments, meetings, and travel arrangements for division staff.
• Coordinate divisional projects, educational sessions, while serving as a resource and mentor to office support staff and ensuring timely completion of confidential and high-priority assignments.

Why You Get

• Starting pay of $19.05/hour + more for experience!
• 401(k) with matching
• Paid time off
• Competitive health insurance
• Wellness programs to keep you and your family healthy
• Tuition reimbursement
• Career Growth/CDC - Growth opportunities and access to Emplify Health’s Career Development Center to help you navigate your career

What You’re Needed

• High school diploma or equivalency and post high school training lasting a minimum of one year in a formal Business/Computer/Administrative/Secretarial/Office program, training, or course work required.
• 3-4 years relevant experience in office, secretarial, or administrative setting required.
• Self-motivated, proactive, and able to work independently.
• Strong customer service mindset with a collaborative team-player approach.
• Excellent organizational, multitasking, and detail-orientation skills.
• Strong computer skills, including proficiency with Microsoft Office applications desired.

Company Overview

Emplify Health, a partnership of Bellin Health and Gundersen Health System, is a leading not-for-profit, patient-centered healthcare network based in Green Bay and La Crosse, Wisconsin. With 11 hospitals and over 100 clinics, we serve 67 cities across Wisconsin, Iowa, Minnesota, and Michigan's Upper Peninsula.

We inspire your best life by relentlessly caring, learning and innovating. This is our purpose.

Together with our values — belonging, respect, excellence, accountability, teamwork and humility — our pillars set our foundation and our future.

Equal Opportunity Employer

Equal Opportunity Employer Around here, loving your job is part of the job. Join our mission in changing healthcare while finding a career you'll love! Gundersen Health System offers a proud, local history spanning more than 100 years. Our personalized patient care model is only the beginning of what you will experience as we foster population health transformation and innovation to serve our communities and you. We’ve made it a priority to enrich the lives of our employees as they find a career they love. Using each employee’s unique talents and passions, Gundersen is committed to delivering exceptional patient and family-centered care to the communities we serve. You can be part of an exciting, highly adaptable and mission-driven organization with a work environment that supports you personally and professionally and a work culture where you are valued and appreciated offering an employee-first culture, work-life balance, and career advancement & growth opportunities. This culture allows our organization to attract elite talent, like yourself!

Workplace Culture & Benefits

What You Can Expect:

• Empowerment to shape your work environment, encouragement to improve processes and create efficiencies, and support when seeking opportunities for growth.
• Culture that encourages self-care and provides you with opportunities to be your best self at work and at home.
• Competitive compensation and comprehensive benefits packages, as applicable, ensuring your comfort and well-being as a valuable team member.
• Support for your career growth through Professional Development Opportunities, our Tuition Investment Program, Career Development Center, and online continuing education courses.

Select Remote/Hybrid Eligible under More search to see our remote-eligible openings. A rewarding career and an excellent quality of life awaits you. Learn more about our excellence in patient care, education, research, culture, and something we call Love + Medicine at www.gundersenhealth.org/careers/life.