Senior Office Assistant

Chesterfield County, VA; Chesterfield Court House (VA); On-site; USD 21,000 - 27,000; Part time

Job summary

Chesterfield Fire and EMS seeks a dedicated and energetic part-time Senior Office Assistant to provide vital administrative support for the Training and Education division. Under supervision, you will greet visitors, perform data entry, support the Learning Management Systems Supervisor, manage records, schedule training grounds, duplicate materials, and assist with events and stock control.

Candidates need a high school diploma or GED, at least one year of clerical experience, strong

Qualifications

• High school diploma or GED required.
• One year of clerical experience.
• Strong verbal and written communication skills.
• Ability to operate a PC and Microsoft Office.

Responsibilities

• Provide office and telephone reception for the training division.
• Perform data entry and scanning for training records.
• Assist LMS Supervisor with training record management.
• Provide administrative support to training staff.
• Assist with scheduling training grounds for personnel and outside agencies.
• Duplicate materials in house and coordinate with county print shop.
• Type correspondence and maintain records/files.
• Maintain a scholarship fund.
• Assist with Fire Department events throughout the year.
• Maintain office supply inventory and assist with mail.
• Pick-up and distribute mail; perform other work as required.

Skills

Customer service

Communication

Data entry

Multitasking

Microsoft Word

Microsoft Excel

Education

High school diploma or GED

Tools

PC proficiency

Job description

Great Service Provided by Great People

Chesterfield Fire and EMS is seeking a dedicated and energetic part-time Senior Office Assistant to provide vital support and excellent internal and external customer services and administrative support, for the Training and Education division.

As a Senior Office Assistant your essential functions including the following:

Under the general supervision of the Administrative Supervisor:

• Provide office and telephone reception for the training division of the fire department
• Perform data entry and scanning functions connected with all training records
• Assist the Learning Management Systems Supervisor with training record management functions as required
• Provide administrative support to the training staff
• Assist with the physical training grounds schedule for public safety personnel and outside agencies
• Duplicating material in house and coordinate work with county print shop for training class preparation
• Type correspondence
• Maintain a scholarship fund
• Assist with Fire Department events throughout the year
• Maintain office supply inventory
• Pick-up and distribute mail
• Perform other work as required

Here's what you need to apply:

High school diploma or GED; one year of clerical experience; or an equivalent combination of training and experience. Excellent verbal and written communication skills. Working knowledge of office principles and practices. Ability to provide customer service, set up and maintain records and files, understand and apply policies and procedures, communicate effectively orally and in writing, operate a personal computer and related software, and other standard office equipment; develop and maintain effective working relationships with internal and external customers.

Current valid driver's license and good driving record required. Based on the Virginia DMV point system, records must not reflect a total of six or more demit points with the twenty-four months preceding the anticipated hire date, or one major violation as defined by the Virginia Department of Motor Vehicles (DMV) or six demerit points within the preceding thirty-six months OR a DMV record point balance less than negative one (-1). Out-of-state driving records must be obtained by the applicant and presented at the time of interview. Records must reflect at least three years of history and be dated with thirty days of the interview date.

Pre-employment drug testing, FBI criminal background check, and education/degree verification required.

This position is considered Safety Sensitive and is subject to random drug and alcohol testing.

Desired Attributes/Preferred Qualifications:

Maintain a positive attitude, be an effective communicator, be flexible, self-motivated and team oriented. Experience in Microsoft Word, Excel, and comfort level using databases. Experience in office reception. Experience in a public safety environment.

Real Talk

This position is a focal point for the division and at times will deal with an influx of questions and traffic. You will need to be comfortable multi-tasking and managing shifting priorities. It is vital to be able to maintain a positive and support minded perspective.

This position is part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Three days/week; 8:30 a.m. - 5:00 p.m.; occasional evenings for special events

Fire & EMS