Senior Museum Events Planner

Dayton Art Institute; Dayton (OH); On-site; USD 64,000 - 69,000; Full time

Job summary

The Dayton Art Institute is seeking a Museum Events Manager responsible for planning, coordinating, and executing museum events and facility rentals, including weddings, corporate, and private events. You will lead the Events team and collaborate with clients and museum departments to ensure professional execution and an exceptional guest experience.

Responsibilities include budgeting, scheduling, site visits, vendor coordination, and ensuring adherence to museum policies and safety standards.

Qualifications

• Bachelor’s degree or 3–5 years of related experience in event planning or management.
• Experience supervising or leading teams.
• Proven track record managing diverse events from weddings to corporate functions.
• Experience with facility rentals, hospitality, or venue operations preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Customer service oriented and professional.
• Ability to work independently and with cross-departmental teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with event management or scheduling software.

Responsibilities

• Plans, coordinates, and oversees museum events and facility rentals, including weddings and corporate events.
• Supervises Events Coordinator, Event Set-up Associates, Bartenders, and other staff.
• Provides day-to-day direction, scheduling, training, and support to the Events team.
• Serves as primary point of contact for clients throughout the planning process.
• Conducts site visits and consultations to understand client needs and space usage.
• Develops and manages event timelines, budgets, staffing plans, and logistics.
• Oversees facility rental processes and explains policies and expectations.
• Coordinates with internal departments and external vendors for resources and services.
• Works with Security, Facilities, Development, Marketing, and other departments as needed.
• Ensures events comply with museum policies and safety requirements.
• Offers thoughtful recommendations to enhance client and guest experience.
• Addresses issues that arise before or during events and resolves them promptly.
• Supports efforts to grow the facility rental program and improve processes.

Skills

Supervisory experience

Client coordination

Budgeting

Strong organizational skills

Excellent communication

Customer service orientation

Independence & collaboration

Multitasking

Flexibility

Education

Bachelor’s degree in event management, hospitality, business administration, or related field

Three to five years of relevant event planning, hospitality, facility rental, or management experience

Tools

Event management software

Scheduling software

Job description

The Dayton Art Institute is seeking a Museum Events Manager responsible for planning, coordinating, and executing museum events and facility rentals, including weddings, corporate, and private events. You will lead the Events team and collaborate with clients and museum departments to ensure professional execution and an exceptional guest experience.

Responsibilities include budgeting, scheduling, site visits, vendor coordination, and ensuring adherence to museum policies and safety standards.