Senior Meeting and Event Project Manager

Confidential; United States; Remote; USD 80,000 - 90,000; Full time

Job summary

A leading company in event management is seeking a Senior Meeting & Event Project Manager to oversee complex events for pharmaceutical and corporate clients. This remote role requires a strategic planner with strong leadership and exceptional customer service skills, responsible for delivering high-touch, flawless event experiences. Candidates must have a minimum of 5 years in corporate event planning and a commitment to excellence.

Benefits

Unlimited PTO

401K with company match

Comprehensive health insurance

Culture that rewards initiative, detail, and delivery

Qualifications

• Minimum of 5 years in corporate meeting planning or marketing events.
• Experience within pharmaceutical or corporate meeting industry preferred.
• Valid U.S. passport and home office setup required.

Responsibilities

• Plan and facilitate strategic meetings for 10–500 attendees.
• Develop project plans, budgets, and manage costs.
• Ensure compliance and manage event logistics.

Skills

Customer Service

Leadership

Communication

Organizational Skills

Tools

Microsoft Office Suite

Cvent

Job description

Remote (AZ, CO, IL, or TX candidates only) | Travel: 25–30%

Are you a logistics powerhouse with a passion for high-touch, client-facing event experiences? Do you thrive under pressure, lead with confidence, and deliver the kind of flawless service that keeps clients coming back? Our client is seeking a Senior Meeting & Event Project Manager to join our top-tier team and manage complex, strategic events for clients in the pharmaceutical and corporate sectors.

This is a remote role, but candidates must be located in one of the following states:
Arizona, Colorado, Illinois, or Texas

Travel Requirement: Approximately 25–30% domestic and occasional international travel is required for onsite support and program execution.

About the Role

The Senior Meeting & Event Planner (Senior Project Manager) is ultimately responsible for spearheading the planning process directly with the client and leading all internal support functions to execute both anticipated and unanticipated planning tasks. This high-visibility role requires leadership, precision, and the ability to manage complex programs with poise.

The ideal candidate understands the importance of high-touch, white-glove service, has a deep passion for event planning, and thrives in fast-paced, detail-driven environments. Our clients expect excellence — and so do we. What sets us apart is the acuteness of our detail and the exceptional customer service our team consistently provides.

Primary Responsibilities

Independently plan and facilitate strategic meetings and events ranging from 10–500 attendees
Manage commercial internal meetings such as marketing/sales trainings, product launches, national sales meetings, and incentive programs
Develop detailed project plans and timelines for all events
Prepare event budgets, manage costs, and reconcile final expenses
Create reports, presentations, proposals, and professional correspondence
Oversee event staff schedules and daily agendas
Ensure all planning aligns with client/company processes and compliance protocols
Manage all facets of event execution, including:
Attendee/VIP/stakeholder coordination
Status calls and client communications
Signage design and production
Offsite activities, gifting, and printed materials
F&B and AV coordination
Ground transportation and air travel vendor liaison
Oversight of all specs and onsite logistics
Travel onsite (25–30%) to ensure flawless program delivery


Benefits Offered

Unlimited PTO we trust you to take the time you need
401K with company match
Comprehensive health insurance
A culture that rewards initiative, detail, and delivery
Salary Range: $80,000 – $90,000
Remote (AZ, CO, IL, or TX only) | Travel: 25–30%

Required Experience

Minimum of 5 years of corporate meeting planning or marketing event experience, preferably within the pharmaceutical or corporate meeting industry

Knowledge, Skills & Requirements

Demonstrated excellence in customer service and client-facing communication
Outstanding verbal and written communication skills
Strong interpersonal and leadership skills
Proficiency in Microsoft Office Suite, particularly Excel (formulas, graphs, multiple spreadsheets)
Experience using Cvent for event registration and reporting
Highly organized with strict attention to detail and a commitment to quality
Self-directed and adaptable with the ability to manage multiple projects and changing deadlines
Willingness to work flexible hours, including evenings and weekends as needed
Valid U.S. passport and access to a major airport
Home office setup required (computer provided)
Remote (AZ, CO, IL, or TX only)