Senior Meeting and Event Project Manager

Smart Justice California; United States; Remote; USD 80,000 - 90,000; Full time

Job summary

Une entreprise dynamique recherche un Senior Meeting & Event Project Manager pour superviser des événements complexes dans les secteurs pharmaceutiques et corporatifs. Ce poste à distance nécessite une expérience avérée en planification d'événements, un sens aigu du service et une capacité à gérer plusieurs projets dans un environnement rapide.

Benefits

PTO illimité

401K avec match de l'entreprise

Assurance santé complète

Culture récompensant l'initiative et le détail

Qualifications

• Minimum de 5 ans d'expérience en planification d'événements d'entreprise.
• Excellente communication verbale et écrite.
• Capacité à travailler de manière autonome et adaptable.

Responsibilities

• Planifier et faciliter des réunions et événements stratégiques de 10 à 500 participants.
• Préparer les budgets des événements et gérer les coûts.
• Coordonner tous les aspects de l'exécution des événements, y compris la logistique sur site.

Skills

Service à la clientèle

Communication interpersonnelle

Organisation

Leadership

Proficient in Microsoft Office Suite

Utilisation de Cvent

Job description

Remote (AZ, CO, IL, or TX candidates only) | Travel: 25–30%

Are you a logistics powerhouse with a passion for high-touch, client-facing event experiences? Do you thrive under pressure, lead with confidence, and deliver the kind of flawless service that keeps clients coming back? Our client is seeking a Senior Meeting & Event Project Manager to join our top-tier team and manage complex, strategic events for clients in the pharmaceutical and corporate sectors.

This is a remote role, but candidates must be located in one of the following states:
Arizona, Colorado, Illinois, or Texas

Travel Requirement: Approximately 25–30% domestic and occasional international travel is required for onsite support and program execution.

About the Role

The Senior Meeting & Event Planner (Senior Project Manager) is ultimately responsible for spearheading the planning process directly with the client and leading all internal support functions to execute both anticipated and unanticipated planning tasks. This high-visibility role requires leadership, precision, and the ability to manage complex programs with poise.

The ideal candidate understands the importance of high-touch, white-glove service, has a deep passion for event planning, and thrives in fast-paced, detail-driven environments. Our clients expect excellence — and so do we. What sets us apart is the acuteness of our detail and the exceptional customer service our team consistently provides.

Primary Responsibilities

Independently plan and facilitate strategic meetings and events ranging from 10–500 attendees
Manage commercial internal meetings such as marketing/sales trainings, product launches, national sales meetings, and incentive programs
Develop detailed project plans and timelines for all events
Prepare event budgets, manage costs, and reconcile final expenses
Create reports, presentations, proposals, and professional correspondence
Oversee event staff schedules and daily agendas
Ensure all planning aligns with client/company processes and compliance protocols
Manage all facets of event execution, including:
Attendee/VIP/stakeholder coordination
Status calls and client communications
Signage design and production
Offsite activities, gifting, and printed materials
F&B and AV coordination
Ground transportation and air travel vendor liaison
Oversight of all specs and onsite logistics
Travel onsite (25–30%) to ensure flawless program delivery


Benefits Offered

Unlimited PTO we trust you to take the time you need
401K with company match
Comprehensive health insurance
A culture that rewards initiative, detail, and delivery
Salary Range: $80,000 – $90,000
Remote (AZ, CO, IL, or TX only) | Travel: 25–30%

Required Experience

Minimum of 5 years of corporate meeting planning or marketing event experience, preferably within the pharmaceutical or corporate meeting industry

Knowledge, Skills & Requirements

Demonstrated excellence in customer service and client-facing communication
Outstanding verbal and written communication skills
Strong interpersonal and leadership skills
Proficiency in Microsoft Office Suite, particularly Excel (formulas, graphs, multiple spreadsheets)
Experience using Cvent for event registration and reporting
Highly organized with strict attention to detail and a commitment to quality
Self-directed and adaptable with the ability to manage multiple projects and changing deadlines
Willingness to work flexible hours, including evenings and weekends as needed
Valid U.S. passport and access to a major airport
Home office setup required (computer provided)
Remote (AZ, CO, IL, or TX only)