Senior Medical Records Secretary (HIPAA & Scheduling)

South Dakota State Government; Pierre (SD); On-site; USD 40,000 - 52,000; Full time

Job summary

South Dakota Department of Corrections is hiring a Senior Secretary to provide clerical support for the Clinical Services Division within Jameson Prison’s secure perimeter. The role includes handling sensitive health information with strict confidentiality and coordinating scheduling, data entry, and records requests.

Under supervision of the Health Services Administrator, you will process medical record requests, assist with billing memorandums, and maintain accurate documentation while

Qualifications

• Applicant must have, at a minimum, a high school diploma and one year of full-time experience with scheduling, data entry, scanning, and maintenance of protected health information.

Responsibilities

• Safeguard and protect the offender's right to privacy by ensuring that only authorized individuals have access to the medical information and that all releases of information are in compliance with state, federal and HIPAA regulations;
• Manage requests utilizing a wide variety of applications for medical record information from offenders, third party payers and others;
• Process requests in a timely and efficient manner within established timeline standards, maintaining quality and accuracy;
• Determine validity of requests for release of confidential health care information;
• Executes, copies and distributes the release of clinical information from health records;
• Request clinical information from other agencies;
• Prepare billing memorandums for medical release services rendered;
• Explain procedure and legal requirements for release of information to offenders and others including a release of information for continuity of care;
• Track all released and requested private health information;
• Schedule medical appointments for offenders as needed;
• Resolve any scheduling conflicts;
• Provide general office support as needed.

Skills

HIPAA compliance

Microsoft Word

Excel

Data entry

Attention to detail

Tools

HIPAA software

Electronic health records

Job description

South Dakota Department of Corrections is hiring a Senior Secretary to provide clerical support for the Clinical Services Division within Jameson Prison’s secure perimeter. The role includes handling sensitive health information with strict confidentiality and coordinating scheduling, data entry, and records requests.

Under supervision of the Health Services Administrator, you will process medical record requests, assist with billing memorandums, and maintain accurate documentation while