Senior Mechanical Retrofit Estimator (HVAC)

CyberCoders; Ontario (CA); On-site; USD 105,000 - 145,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Long-Term Disability

PTO 2 weeks

9 Paid Holidays

401(k) Matching

Job summary

CyberCoders is seeking an experienced Mechanical Retrofit Estimator to produce accurate estimates for commercial HVAC retrofit projects. You will analyze RFPs, perform site assessments, solicit vendor quotes, and build detailed cost proposals to support bidding and contract awards.

The ideal candidate has 5+ years of mechanical estimating experience, strong HVAC knowledge, and proven ability to manage vendor relations and prepare professional proposals for diverse clients.

Qualifications

• 5+ years of mechanical estimating experience with a focus on commercial HVAC retrofit projects.
• Proven track record preparing RFP responses, proposals, and competitive bids in a retrofit environment.
• Strong knowledge of mechanical systems, HVAC equipment, piping, ductwork and controls.
• Proficiency with estimating software and tools (PlanSwift/Bluebeam/Trimble, etc.) and familiarity with AutoCAD or Revit.
• Experience managing vendor relations and soliciting competitive quotations.

Responsibilities

• Prepare detailed, competitive estimates and takeoffs for commercial mechanical and HVAC retrofit projects.
• Review RFPs, drawings, specs, and site conditions; define scope and assumptions; perform site visits.
• Develop and maintain cost models, material lists, labor hours, and pricing databases.
• Solicit, evaluate, and negotiate vendor/subcontractor quotes; maintain vendor relations for best pricing.
• Produce clear bid packages with scope narratives, line-item costs, schedules, and terms.
• Collaborate with Sales, Project Managers, and Installation teams to align estimates with delivery strategies.
• Identify value engineering opportunities to reduce cost or accelerate schedule.
• Prepare subcontractor scopes, contingencies, and risk assessments; support change orders.
• Maintain estimating records and bid logs; provide lessons learned.
• Stay current on codes, standards, and local jurisdictions affecting retrofits.
• Support pre-bid meetings and client presentations with clear cost information.

Skills

Mechanical estimating

HVAC systems knowledge

Vendor relations

Proposal writing

Project coordination

Tools

PlanSwift

Bluebeam

Trimble

FastPIPE

Excel

AutoCAD/Revit

Job description

CyberCoders is seeking an experienced Mechanical Retrofit Estimator to produce accurate estimates for commercial HVAC retrofit projects. You will analyze RFPs, perform site assessments, solicit vendor quotes, and build detailed cost proposals to support bidding and contract awards.

The ideal candidate has 5+ years of mechanical estimating experience, strong HVAC knowledge, and proven ability to manage vendor relations and prepare professional proposals for diverse clients.