Senior Marketing Coordinator

GEI Consultants, Inc.; Wakefield (MA); Híbrido; USD 85.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work schedules

Cell phone stipend

GEI University with continuing ed. and

Tuition reimbursement

Paid holidays and generous PTO

Commuter benefits

Descripción de la vacante

GEI Consultants, Inc. in Wakefield, MA seeks a Senior Marketing Coordinator to lead proposals, qualifications packages, and BD initiatives across the New England area.

You will collaborate with the East Region Marketing Manager, manage content development, resumes, SF330s, and engage with technical staff to position GEI effectively and win work. The role offers mentorship, professional development, and hybrid work.

Formación

• Bachelor's degree preferred.
• 5–10 years of marketing experience in the AEC industry, with demonstrated proposals leadership.
• Ability to independently manage multiple, complex, deadline-driven proposals from kickoff through submission.
• Excellent written and verbal communication, including editing and content development.
• Strong organizational, project management, and time management skills with attention to detail.
• Strategic thinking for proposal positioning, win themes, and client-focused messaging.
• Strong interpersonal and collaboration skills.
• Self-motivated, proactive, and resourceful in a fast-paced environment.
• Familiarity with public-sector procurement (RFPs, SOQs, SF330 submissions).
• Knowledge of the New England AEC market preferred.
• Commitment to professional development and continuous improvement.

Responsabilidades

• Lead and manage proposal and qualification efforts from kickoff to submission.
• Develop client-focused messaging, win themes, and differentiators.
• Support regional growth through opportunity identification, market research, and capture planning.
• Maintain CRM and marketing databases with accurate information.
• Plan and execute conferences, client events, and marketing initiatives.
• Understand procurement processes and compliance standards for public sector.
• Identify opportunities and build relationships to grow GEI's visibility.
• Collaborate with East Region and leadership to share knowledge and best practices.
• Perform other duties as assigned.

Conocimientos

Proposal management

Strategic messaging

Client relationship building

Editing/proofreading

Project management

Collaboration

Attention to detail

Communication skills

Self-motivation

Educación

Bachelor's degree in Marketing, Business, Communications, English, Journalism, or related field

Herramientas

Microsoft Word

PowerPoint

Excel

Adobe InDesign

Adobe Creative Cloud

CRM systems

Descripción del empleo

Your role at GEI

Is AEC marketing where you thrive? Are you looking for a company that truly values marketing to drive business? Are you a master of proposals? If yes, GEI has a role for you.

Description

GEI is seeking an experienced, motivated, and collaborative Senior Marketing Coordinator to support our continued growth through the development of high-quality, compelling proposals and qualifications packages, strategic pursuit support, and business development initiatives. Reporting to the East Region Marketing Manager, this individual will play an important role in helping GEI position itself for success and win work throughout the New England Area.

The ideal candidate is a proactive, detail-oriented marketing professional who thrives in a fast-paced, deadline-driven environment. This individual brings strong proposal management skills, creativity, strategic thinking, and the ability to independently manage multiple priorities while collaborating with technical staff and leadership. Beyond producing high-quality marketing materials, the successful candidate will understand the importance of building relationships, identifying opportunities, and contributing to the overall growth of the business.

You will be part of GEI's highly respected marketing organization, working collaboratively with the East Region marketing team and focusing specifically on the New England Area. As a member of this larger team, you will have opportunities for mentorship, professional development, knowledge sharing, and collaboration while making a meaningful impact on GEI's growth and success.

The preferred location for this position is GEI's Wakefield, MA headquarters, where many of our marketing professionals are based, creating a dynamic and collaborative team environment. Candidates based in other GEI East Region offices, from Maine to Washington, DC, will also be considered.

Essential Responsibilities & Duties

• Proposal Development and Management: Independently lead and manage proposal and qualification efforts from kickoff through submission. Interpret RFP requirements, develop and proactively manage proposal schedules and task assignments, coordinate with technical teams and subconsultants, and oversee content development, document production, quality control, and final submission. Prepare and maintain resumes, project descriptions, statements of qualifications (SOQs), SF330s, and other proposal-related materials.
• Pursuit Strategy and Positioning: Collaborate with technical staff, project managers, and leadership to develop compelling, client-focused messaging, win themes, and differentiators that strengthen GEI's competitive position and support successful pursuits.
• Business Development Support: Support regional growth initiatives through opportunity identification and tracking, market research, capture planning, and interview preparation. Work collaboratively with seller-doers and leadership to identify opportunities and strengthen client relationships.
• Marketing Database Management: Maintain accurate and current information within GEI's CRM and marketing databases, including opportunities, clients, projects, personnel, and other relevant marketing information.
• Events and Professional Engagement: Assist with the planning and execution of conferences, seminars, client events, and other marketing initiatives. Actively participate in professional organizations and industry events to build relationships, expand market knowledge, and support GEI's visibility.
• Public Procurement Support: Support public-sector pursuits through an understanding of procurement processes, solicitation requirements, and compliance standards.
• Continuous Improvement and Innovation: Proactively identify opportunities to enhance marketing processes, proposal quality, and team efficiency. Embrace new technologies, tools, and best practices to support continuous improvement.
• Team Collaboration and Development: Contribute to a collaborative marketing environment by sharing knowledge, ideas, and best practices with colleagues across the East Region and broader GEI marketing organization.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree in Marketing, Business, Communications, English, Journalism, or a related field preferred.
• Five to ten years of marketing experience in the Architecture, Engineering, and Construction (AEC) industry, with demonstrated experience leading and developing proposals and qualifications packages. More experienced professionals are encouraged to apply.
• Demonstrated ability to independently manage multiple, complex, deadline-driven proposals from kickoff through submission.
• Excellent written and verbal communication skills, including strong editing, proofreading, and content development abilities.
• Strong organizational, project management, and time management skills, with exceptional attention to detail and the ability to balance competing priorities.
• Ability to think strategically and contribute to proposal positioning, win themes, and client-focused messaging while maintaining a high standard of quality in document development and production.
• Strong interpersonal and collaboration skills, with the ability to build effective working relationships with technical professionals, leadership, and marketing colleagues.
• Self-motivated, proactive, and resourceful, with the ability to anticipate challenges, solve problems independently, and take initiative in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel, and Adobe InDesign. Working knowledge of Adobe Creative Cloud applications and CRM systems.
• Familiarity with public-sector procurement processes, including RFP requirements, SOQs, and SF330 submissions.
• Knowledge of the New England AEC market, including regional clients, industry trends, and business development opportunities, preferred.
• Commitment to professional development, continuous improvement, and staying current with emerging marketing technologies and industry best practices.

We are GEI

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here.

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.

GEI’s Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $85,000.00 – $100,000.00/year
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here)
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More…

Physical Requirements

WORK ENVIRONMENT

Functional Demands

X
Sedentary
X
Light
Medium

Other

Activity Level Throughout Workday (check one per row)

X
Occasional (0-35% of day)
X
Frequent (33-66% of day)
X
Continuous (67-100% of day)
X
Not Applicable

Sitting
X
Standing
X
Walking
X
Climbing
X
Lifting (floor to waist level) (0-25 lbs)
Lifting (waist level and above) (0-25 lbs)
Carrying objects
X
Push/pull
X
Twisting
X
Bending
X
Reaching forward
X
Reaching overhead
X
Squat/kneel/crawl
X
Wrist position deviation
X
Pinching/fine motor skills
X
Keyboard use/repetitive motion
X
Taste or smell
X
Talk or hear
X

Accurate 20/40

Very Accurate 20/20

Not Applicable

Near Vision
X
Far Vision
X
Yes

No

Not Applicable

Color Discrimination
X

Sensory Requirements

Minimal