Senior Manager, Support Operations (AI & BPO)

Amira Learning; Dallas (TX); On-site; USD 100,000 - 130,000; Full time

Job summary

Amira Learning is seeking a Senior Manager for Support Operations to enhance our chatbot and manage BPO team performance. This role will focus on AI-driven improvements and operational efficiencies.

The ideal candidate has experience in AI support tooling, writing operational prompts, and integrating systems. You will work closely with our chatbot, improve customer interactions, and ensure quality standards with vendor relations.

Qualifications

• Experience building AI-powered support tooling used by real customers.
• Hands-on experience in writing prompts for production systems.
• Integration of AI tools with operational systems via APIs.

Responsibilities

• Continuously improve the chatbot with prompt engineering and intent tuning.
• Own relationships and performance management with the BPO partner.
• Run AI-driven analyses on ticket volume and sentiment.

Skills

AI-powered support tooling

Prompt engineering

CRM integration

Customer support experience

Coding proficiency

Job description

Location: Remote-US

Employment Type: Full-Time Reports to: Director of Scaled Success

About Amira Learning

Amira Learning accelerates literacy outcomes by delivering the latest reading and neuroscience with AI. As the leader in third-generation edtech, Amira listens to students read out loud, assesses mastery, helps teachers supplement instruction, and delivers 1:1 tutoring. Validated by independent university and SEA efficacy research, Amira is the only AI literacy platform proven to achieve gains surpassing 1:1 human tutoring.

Trusted by more than 2,000 districts and working in partnership with twelve state education agencies, Amira is helping 3.5 million students worldwide become motivated and masterful readers.

The Role

Amira's support function is small, the BPO partner is mid‑onboarding, and our chatbot needs work. We are hiring a Senior Manager, Support Operations to own end‑to‑end frontline support — Tier 0 (our AI chatbot) and Tier 1 (our BPO team) — and to operate the whole thing as an AI‑native function.

We are not hiring a BPO manager who is curious about AI. We are hiring someone for whom AI is the substance of the work — writing prompts, building agent‑assist tooling, analyzing tickets at scale, integrating systems with MCP, and continuously improving how our chatbot deflects and resolves. The BPO team is one of the things they operate, alongside and through these AI surfaces. The right person treats every operational question — staffing, QA, escalations, knowledge gaps — as something to investigate with data and improve with code, not something to manage through spreadsheets and meetings.

What You’ll Own

Tier 0 — The Amira Chatbot

Continuously improve our customer‑facing chatbot: prompt engineering, knowledge base curation, intent and entity tuning, escalation logic.

• Track and improve containment rate, deflection rate, and CSAT for chatbot‑handled interactions.
• Build the diagnostic trees, agent flows, and fallback handling that make the chatbot trustworthy at scale.
• Iterate weekly, not quarterly.

Tier 1 — The BPO Operation

Own the day‑to‑day relationship with our BPO partner, including agent‑level performance management, QA calibration, and SLA accountability.

• Run the operational rhythm: weekly syncs, monthly reviews, quarterly business reviews.
• Build agent‑assist tooling (LLM‑powered response drafting, knowledge retrieval, ticket categorization, escalation routing) that makes our BPO agents materially faster and more accurate.
• Drive coaching and quality by using AI to analyze 100% of tickets — not 10% samples.

System Integrations

Build and maintain MCP connectors wiring AI tools into our operational systems (Salesforce, Zendesk, ChurnZero) so AI agents can read and act on real data.

• Personalize agent‑assist responses with customer context pulled from CRM and product data.
• Design integrations that respect FERPA obligations and the sensitivity of educator and student data.

Analytics & Continuous Improvement

• Run AI‑driven analysis of ticket volume, contact drivers, sentiment, and resolution patterns.
• Translate analysis into concrete improvements: knowledge base updates, chatbot tuning, training topics for BPO agents, product feedback for Engineering.
• Build reusable dashboards and reporting that make support performance legible to the rest of the company.

FERPA & Compliance

• Apply FERPA and COPPA rigor to every AI system you build — guardrails, audit logs, human‑in‑the‑loop where student data is in play.
• Own agent background‑check and approval workflows for BPO personnel with access to student PII.

How You’ll Work

This is a builder's role. Expect to spend significant time:

• In Claude Code, Cursor, Copilot, Codex, or equivalent — writing prompts, agent flows, integration code, analysis scripts. Daily, not occasionally.
• With AI coding agents as a working partner, not a curiosity.
• Reading tickets, transcripts, and customer conversations — at scale, with AI assistance, looking for patterns no spreadsheet would catch.
• Building agent‑assist tooling and MCP connectors — and shipping them iteratively.
• In Salesforce, Zendesk, the chatbot platform, and our data layer — comfortable enough to investigate, query, and modify directly.

If you have never written a prompt, configured an MCP connector, or sketched an agent flow, this role will be a hard ramp. If you do these things daily already, you'll feel at home.

What You’ll Bring

We're hiring against demonstrated work, not credentials.

Required

• You have built and shipped AI‑powered support tooling that real people use — agent‑assist features, LLM‑powered ticket analysis, chatbot improvements, or similar. We will ask you to walk us through what you built and how.
• You have hands‑on experience writing prompts as a working practice — for production systems, not personal experiments.
• You have integrated AI tools with operational systems (CRM, helpdesk, data warehouse) via MCP, APIs, or equivalent.
• You have worked in a customer support or customer experience function — running queues, owning SLAs, working with vendor teams, or analyzing tickets at scale.
• You are comfortable in code: reading it, writing it with AI assistance, debugging it when it breaks. No specific language requirement.
• You can have a direct conversation with a frustrated customer or district administrator without losing your composure.