Senior Manager, Perioperative Supply Chain Operations

MedStar Health; Washington (District of Columbia); On-site; USD 95,000 - 182,000; Full time

Job summary

MedStar Health is seeking an experienced Perioperative Supply Chain leader to manage daily operations in OR, Cath Lab, IR, Endoscopy, with a team of 15–20 FTE and $20M in spend. The role focuses on case cart accuracy, process improvement, and collaboration with Directors and Sterile Processing.

Strong ERP knowledge and leadership are essential. The position offers opportunities to drive efficiency, optimize inventories, and partner with clinical staff to support high-quality patient care in a

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management or Healthcare Management required.
• Master's degree preferred.
• One year of relevant education may be substituted for one year of required work experience.

Responsibilities

• Oversee daily perioperative supply chain operations across all invasive procedure departments.
• Develop and implement performance improvement initiatives.
• Monitor and improve on-time delivery of surgical case carts.
• Track inventory, back orders, expirations and recalls.
• Manage budgeting, variance reporting and cost controls.
• Lead and mentor supply chain staff; conduct performance evaluations.
• Coordinate annual physical inventory and ERP system upkeep.

Skills

Healthcare ERP

Inventory control

Contract management

Storeroom management

Hospital purchasing

Personnel administration

MS Word

Excel

Access

PowerPoint

Education

Bachelor's degree in Business Administration, Supply Chain Management or Healthcare Management

Master's degree preferred

Tools

MS Word

Excel

Access

PowerPoint

Job description

About the Job

General Summary of Position

Manages and oversees the daily Perioperative Supply Chain Operations and Logistics activities in all invasive procedure departments (ex. OR Cath Lab IR Endoscopy) in a large Academic Medical Center and/or Level 1 Trauma Center with 24-7 responsibility. Manages the daily surgical procedure case cart assembly process. Assists in the direction of the operational personnel and financial activities within the department with more than $20M in annual departmental related supply expenses and accountability for 15-20 FTE's. These functions are coordinated with the Director Supply Chain Management and the Director System Perioperative Supply Chain Management. Responsible for the generation of analytical tools and process improvement activities that support departmental operations.

Primary Duties and Responsibilities

• Assists the site Director in developing future state strategies required to achieve the goals and objectives of the departments and the organization.
• Develops and implements performance improvement initiatives that support business strategies related to changing market conditions new business opportunities or expense management strategies.
• Is accountable for the overall performance and service level provided by the Perioperative Supply Chain team including the delivery and accuracy of the surgical case carts in collaboration with Sterile Processing.
• Accurately tracks supply data that reflect operational efficiency such as back orders stockouts expiration dates product recalls and related patient safety events.
• Analyzes inventories to improve turns reduce waste optimize par levels and improve clinical customer service levels.
• Coordinates and facilitates the annual supply chain physical inventory within the designated areas and reviews associated reporting mechanisms to site Director and Corporate Supply Chain.
• Conducts performance evaluations of all direct reports and ensures appropriate levels of supply chain resource support to meet the daily operational needs of the procedure departments.
• Utilizes the ERP system to maintain organization within the storeroom/warehouse/par areas and communicates with Corp. resources to maintain the accuracy of the item master and par locations.
• Assists in developing the annual budget and monitors monthly progress contributing to variance reports.
• Works collaboratively with management physician and clinical staff in the evaluation trial and conversion of supplies/equipment the improvement of product/process flow product availability cost controls and strategies for product standardization to reduce expenses through the Value Analysis process.
• Represents supply chain (directly or through delegation to other staff members) daily huddles in the OR to communicate supply or case pick issues and to answer customer service concerns.
• Monitors and maintains Corporate and departmental established supply chain performance metrics with monthly report development.
• Maintains the daily Operational Metrics board and communicates results to staff through daily operational huddles.
• Manages vendor relationships by scheduling and managing vendor visits overseeing consignment management and facilitating any changes to consignment agreement based on surgical case mix.
• Assumes responsibility (directly or through delegation to other staff members) for interviewing hiring orientation/training coaching/counseling promotion termination staff development team building and mentoring of Periop Supply Chain personnel with a strong focus on customer service excellence.
• Routinely reviews invoices receiving and requisition reports daily distribution reports and other documents to assist in the resolution of discrepancies for supply chain management and other departments.
• Assists with evaluating developing and implementing systems that support the needs goals and objectives of the entity and coordinates the implementation and management of various Supply Chain Management technology systems.
• Develops and contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Ensures compliance with hospital/facility policies and procedures and governmental/accreditation regulations.
• Participates in multidisciplinary quality and service improvement teams as appropriate. Participates in meetings serves on committees and represents the department and hospital/facility in community outreach efforts as appropriate.
• Performs other duties as assigned.

Minimal Qualifications

Education

• Bachelor's degree in Business Administration Supply Chain Management or Healthcare Management required or
• Master's degree preferred
• One year of relevant education may be substituted for one year of required work experience.

Experience

• 5-7 years Progressive operational and managerial experience in surgical services supply chain in an academic medical center and/or level 1 trauma centers setting which includes the assembly and distribution of procedural case carts office management budgeting and variance reporting inventory management vendor negotiations physician preference management and clinical value analysis. required

Licenses and Certifications

• CMRP - Certified Materials & Resource Professional CMRP preferred or
• equivalent preferred

Knowledge Skills and Abilities

• Knowledge of healthcare ERP and inventory control systems including point of use technology contract management storeroom management hospital purchasing and personnel administration.
• Must have demonstrated the ability to manage the supply chain within a busy surgical services environment (ex. 25+ OR's).
• Must be proficient in MS Word Excel Access and Power Point. Excellent written verbal and interpersonal communication skills.
• Proven leadership of large diverse work groups.

This position has a hiring range of USD $95,014.00 - USD $182,124.00 /Yr.