Senior Manager, Medical Affairs Operations

Braeburn; Harmonville (PA); Hybrid; USD 120,000 - 180,000; Full time

Job summary

Braeburn is seeking a Senior Manager, Medical Affairs Operations to serve as the operational backbone for medical affairs. The role coordinates cross-functional initiatives, manages timelines, budgets, and vendor relationships, and partners with Legal and Compliance to streamline contracts.

Based in Plymouth Meeting, PA with hybrid or remote work options, you will oversee publication timelines, congress logistics, IIS reviews, and data-driven process improvements across Medical Affairs and

Qualifications

• Bachelor's degree in healthcare, business, or related operations in pharma.
• 5+ years of cross-functional experience in a specialty pharma setting (CNS/addiction a plus).
• Experience with Medical Affairs tools and systems (Veeva, publication management).

Responsibilities

• Plan, coordinate, and manage logistics of medical affairs and cross-functional educational initiatives.
• Project-manage internal and external partners and vendors to support medical affairs execution.
• Coordinate timelines, budgets, and deliverables across teams and external partners.
• Manage scientific communications and publication timelines with stakeholders.
• Coordinate congress and conference activities, including booth planning and logistics.
• Serve as contracting point person for the medical organization, coordinating with Legal.
• Provide updates on deliverable progress to cross-functional teams and leadership.
• Oversee IIS reviews, medical and educational grants, and sponsorship requests.
• Manage Medical Affairs website content and ensure data accuracy.
• Track budgets, spend, contracts, and invoices; drive process improvements.
• Collaborate across Clinical Development, Pharmacovigilance, Regulatory, Commercial, and Compliance.
• Provide operational support to Pharmacovigilance partners to ensure regulatory compliance.
• Identify and implement AI and automation to streamline Medical Affairs processes.
• Take on additional Medical Affairs projects as assigned.

Skills

Project management

Budget management

Cross-functional coordination

AI tools adoption

Stakeholder engagement

Travel

Education

Bachelor's degree

Tools

Veeva

CRM platforms

Publication management tools

Budget software

Job description

Senior Manager, Medical Affairs Operations

Reports to: Director, Medical Affairs

Location: Plymouth Meeting, PA (Hybrid) or Remote

Company Overview: Braeburn is dedicated to delivering solutions for people living with the serious consequences of opioid use disorder. At Braeburn, we challenge the status quo and champion transformation of the management of opioid use disorder (OUD) by partnering with the community to create a world where every person with OUD gets the best possible care and opportunity to reach their full potential. Our shared commitment to innovation on behalf of patients enables us to help people with OUD begin and sustain recovery.

At Braeburn, there are opportunities to contribute to our purpose every day. We value authenticity and strive to amplify all voices. Our culture empowers everyone to be successful and unleashes our full potential.

Position Summary

The Senior Manager, Medical Affairs Operations serves as the operational and project-management backbone of the medical affairs function—ensuring initiatives are executed efficiently. This individual manages core processes and projects, connects internal teams with external partners, and partners cross-functionally to advance the medical strategy, providing the day-to-day coordination that keeps stakeholders, priorities, and deliverables aligned and on track.

Specific Duties

• Plan, coordinate, and manage the logistics of medical affairs and cross-functional educational initiatives.
• Project-manage internal and external partners and vendors to support medical affairs tactical execution. Serve as a centralized point of contact to coordinate workflows, timelines, and deliverables.
• Partner with Scientific Communications, to manage scientific communications and publication timelines across multiple stakeholders to ensure deadlines are met for all planned congress submissions and publications.
• Coordinate Medical Affairs congress and conference activities, including conference and session coverage, booth-coverage scheduling, medical booth planning and shipment logistics, conference insights reporting, and maintaining the master conference list. Collaborate with cross-functional partners while maintaining appropriate separation from commercial activities.
• Serve as the contracting point person for the medical organization, partnering with Legal to streamline and accelerate contract execution.
• Provide updates that keep medical teams and cross-functional partners, including Marketing, Market Access, Government Affairs, and Commercial, abreast of medical affairs deliverable progress, resources, and key priorities, so teams can leverage data and evidence where appropriate.
• Coordinate intake, review, and tracking of investigator-initiated studies (IIS), medical and educational grants, and sponsorship requests in partnership with the appropriate review committees.
• Manage the Medical Affairs website, updating it with new data, publications, and conference information to ensure timely, accurate, and accessible content.
• Track, reconcile, and report on Medical Affairs budgets, spend, contracts, and invoices in partnership with Medical Affairs leads. Continuously improve medical affairs processes for efficiency.
• Build collaborative relationships and work across Clinical Development, Field Medical Affairs, Scientific Communications, Medical Information, HEOR, Regulatory, Pharmacovigilance/Safety, Commercial, Market Access, Patient Support, Legal, and Compliance to ensure alignment and operational excellence.
• Provide operational support to Pharmacovigilance business partners to ensure compliance with regulatory requirements, SDEAs, and SOPs.
• Identify and implement AI and automation solutions to streamline processes and enhance operational efficiency across Medical Affairs and Pharmacovigilance functions.
• Take on additional Medical Affairs projects and initiatives as assigned.

Skills

• Strong project problem-solving and management skills with demonstrated ability to manage multiple concurrent priorities in a dynamic, fast-paced environment.
• Prior experience with budget management, vendor contracting, and cross-functional project coordination required; experience in specialty pharmaceuticals or CNS/addiction medicine a plus.
• Working knowledge of pharmaceutical industry compliance requirements, including OIG guidelines, PhRMA Code, and regulations governing Medical Affairs and Pharmacovigilance activities.
• Excellent verbal and written communication skills with the ability to engage and build relationships across functions, including with senior leadership and external stakeholders.
• Proficiency in AI tools and emerging technologies, with experience applying them to optimize workflows and support data-driven decision-making.
• Travel up to 20% of the time.

Education and Experience

• Bachelor's degree, healthcare, business, communications, or related operations within pharmaceuticals, biotech, or healthcare.
• 5+ years’ Experience working with cross-functional teams in a specialty pharmaceutical company; prior exposure to CNS or addiction medicine therapeutic areas is a plus
• Proficiency with Medical Affairs operational tools and systems (e.g., Veeva, CRM platforms, publication management tools); experience with budget management software a plus.

Braeburn is committed to ensuring equal employment opportunity for all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, military/veteran status, age, disability, or any other category/characteristic protected by law (collectively, "Protected Categories"). In fact, we encourage all underrepresented backgrounds to apply for any open job positions with the company.