Senior Manager, Global Workplaces

United States Digital Space LLC; United States; Hybrid; USD 130,000 - 180,000; Full time

Benefits offered by this job

Healthcare

Equity in the company

Time off

Home office setup stipend

Global gatherings

Job summary

United States Digital Space LLC in the United States is seeking a Sr. Manager, Global Workplaces to build our workplace function from the ground up.

This foundational role will design policies, standards, and operating models that scale across regions and balance our remote-first philosophy with in-person work for teams, culture, and moments that are hard to replicate on video. You will oversee a growing footprint of offices, partner with People, IT, Security, Finance, and regional leaders, own

Qualifications

• 7+ years in workplace, facilities, or global office operations.
• Experience building a workplace function from the ground up.
• Experience with global offices, vendors, and budgets.
• Strong collaboration with People, IT, Security and Finance.

Responsibilities

• Design and stand up the global workplace function, policies, standards and processes.
• Oversee day-to-day operations for small regional offices.
• Develop a remote-first strategy with in-person hubs and gatherings.
• Lead site selection, buildouts and new office launches.
• Manage vendor relationships and contract negotiations.
• Partner on space planning, onboarding logistics and technology.
• Own the global workplace budget and cost optimization.

Skills

Workplace operations

Facilities management

Budget management

Vendor negotiation

Cross-functional collaboration

Remote-first mindset

Global office footprint

Travel flexibility

Job description

the company is hiring a Sr. Manager, Global Workplaces to build our workplace function from the ground up. This is a foundational role: there is no existing playbook to inherit, so you'll help design the policies, standards, and operating model that will support the company's workplace experience as we grow. You'll be responsible for a small but growing footprint of offices across multiple regions, and you'll need to balance our remote-first philosophy with the reality that in-person environments matter — for teams, culture, and moments that are hard to replicate over video.

This role reports to the Head of Procurement and will partner closely with People, IT, Security, Finance, and regional leaders. You should be comfortable operating with a high degree of autonomy, comfortable with ambiguity, and energized by building something new rather than maintaining something established.

What You Will Do:

• Workplace Function Build-Out: Design and stand up the company's global workplace function from scratch, including policies, standards, playbooks, and operating processes that can flex across regions and scale as we grow.

• Global Office Operations: Oversee day-to-day operations for the company's small offices across multiple regions, ensuring a consistent standard of experience while adapting to local norms, labor requirements, and regulations.

• Remote-First, In-Person-Enabled Strategy: Develop a workplace strategy that reflects our remote-first culture while creating high-value in-person environments — team hubs, offsites, and gathering spaces— that strengthen collaboration and connection.

• New Office Setup & Space Planning: Lead site selection, buildout, and launch of new small offices as the company expands into new regions, in partnership with Procurement, Finance, and Legal.

• Vendor & Facilities Management: Own vendor relationships across regions — broker, landlords, building management, facilities, food and beverage, and events — working closely with Procurement on sourcing and contract negotiation.

• Cross-Functional Partnership: Partner with People, IT, Security, and Finance on space planning,

onboarding logistics, workplace technology, and headcount-driven capacity planning across regions.

• Budget Ownership: Own the global workplace budget, track spend across regions, and identify

opportunities to optimize cost without compromising the employee experience.

• Policy & Process Development: Create scalable, well-documented workplace policies — health and safety, visitor management, workplace security, and office access — adaptable across jurisdictions.

• Events & Team Connection: Support company gatherings that reinforce culture and connection across a distributed team.

• Point of Contact & Escalations: Serve as the primary point of contact for office-related issues and emergencies across regions and time zones, establishing clear escalation protocols.

What You'll Bring to the Team:

• 7+ years of experience in workplace, facilities, corporate real estate, or global office operations, ideally including experience building a workplace function or program from the ground up.

• Experience supporting a globally distributed organization with multiple small offices across regions, and an understanding of the operational and regulatory differences that come with that footprint.

• Genuine enthusiasm for remote-first ways of working, paired with an appreciation for why in-person environments matter to teams — and the judgment to know when and how to invest in each.

• Strong vendor management and contract negotiation experience, with comfort partnering closely with a Procurement function.

• Experience managing a budget, with a track record of finding operational efficiencies.

• Proven ability to collaborate cross-functionally with People, IT, Security, and Finance teams.

• Highly organized, proactive, and comfortable operating autonomously in a role with significant ownership and limited existing infrastructure.

• Strong written and verbal communication skills, with the cultural fluency to work effectively across regions, time zones, and languages.

• Based in the Americas or EMEA, with the flexibility to travel to regional offices as needed.

Nice to Have:

• Experience negotiating international leases or managing office buildouts outside your home country.

• Familiarity with health, safety, and workplace compliance requirements across multiple jurisdictions.

• Experience designing workplace programs specifically for hybrid or remote-first organizations (e.g., home office stipends, co-working allowances, hub-based gathering strategies).

Perks

Flexible work environment - the company is a globally distributed company and remote-friendly. We currently operate in over 25 countries.

• Healthcare - Employer contributions towards your healthcare.

• Equity in the company - Every new team member who joins our company receives stock options.

• Time off - Flexible time off in the US, generous entitlement in other countries.

• A USD$500 Home office setup if you’re a remote employee.

• Global Gatherings – We believe in the power of in-person connection and offer opportunities to engage with colleagues at company-wide offsites.

Culture - We All Shape It

As part of a rapidly scaling start-up, you will be instrumental in shaping our culture.

Are you interested in finding out more about our culture? Learn more about our values here. Check out our blog posts or follow us on LinkedIn to find out more about what’s happening at the company.

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