Global Expenses Specialist

ClickHouse; United States; On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Flexible work environment

Healthcare

Equity in the company

Time off

A USD$500 Home office setup

Global Gatherings

Job summary

ClickHouse is building a Travel & Expense function and is seeking a Senior Expense Specialist to mature processes and drive day-to-day operational excellence across audit, policy, reimbursement, and reporting. The role requires 4+ years in travel & expense, accounts payable, or finance operations, plus hands-on experience with Expensify, Ramp, and NetSuite integrations.

You will design global T&E policy, manage SOX controls, and enable data-driven decision-making while working in a

Qualifications

• 4+ years of experience in travel & expense, accounts payable, or finance operations.
• Hands-on ownership of Expensify, Ramp, and NetSuite integrations.
• Working knowledge of SOX controls and audit readiness for expense and card programs.
• Policy design for global, multi-entity workforce and system configuration.
• Ability to build reporting and KPI visibility from scratch.
• Experience running training and change management for tool rollouts (ADKAR a plus).

Responsibilities

• Own expense audit end-to-end and maintain SOX-ready controls.
• Enforce a single global T&E policy across regions (including EOR employees).
• Administer and optimize expense tools and system integrations with HRIS and ERP.
• Reduce reimbursement cycle times and improve user experience.
• Build spend dashboards and executive reporting where none exists today.
• Deliver training and drive change management to adoption of new policy and tools.

Skills

Ownership mentality

Independence

Curiosity

Follow-through

Analytical mindset

Tools

Expensify

Ramp

NetSuite

SOX controls

Job description

As ClickHouse scales, we're building the technology and operating foundation Finance needs to continue to enable our rapid growth. As part of that work, we're standing up a dedicated Travel & Expense (T&E) function and are looking for a Senior Expense Specialist responsible for maturing the current processes and day-to-day operational excellence.

What You'll Do:

Audit, Compliance & Risk

• Own expense audit end-to-end

• Build and maintain the SOX-ready control environment for T&E, including documentation, testing support, and sign-off readiness.

• Track and reduce policy non-compliance, turning an untracked risk into a measured, managed one.

Global Policy & Program Ownership

• Enforce one global, regionally compliant T&E policy - including EOR employees - to reduce local tax and audit exposure.

• Centrally administer and optimize the ClickHouse Expense tool, Corporate Card program and system integrations to the HRIS and ERP systems.

Reimbursement & Employee Experience

• Cut international reimbursement cycle time from ~30 days to ~7 through automated routing and clear SLAs.

• Reduce the time employees spend per claim through better tooling, clearer policy, and self-service support.

• Be the primary point of contact for T&E questions, escalations, and edge cases - approval flow issues, policy setup, and offboarding coordination with the People team

Reporting, Enablement & Change Management

• Build spend dashboards, KPI tracking, and executive reporting where none exists today.

• Deliver role-based training and a global T&E champion network, and lead structured change management (ADKAR or similar) to drive adoption of new policy and tools.

• Partner with Accounting to complete the handoff of remaining T&E responsibilities.

What You Bring Along:

• 4+ years of experience in travel & expense, accounts payable, or finance operations, ideally at a high-growth or Cloud software company with a distributed, multi-entity employee base.

• Hands-on ownership of Expensify, Ramp (or a comparable card/expense platform), and NetSuite integrations - you know what breaks in these systems and how to fix it at the root, not just route the ticket.

• Working knowledge of SOX controls and audit readiness for expense and card programs; experience building or maintaining automated fraud detection a plus.

• Comfort designing policy for a global, multi-entity, multi-employment-type workforce (FTE and EOR, including platforms like Deel), and translating that policy into system configuration.

• A track record of building reporting and KPI visibility from scratch - you don't wait for a dashboard to be handed to you, you build it.

• Experience running training and change management for a process or tool rollout (ADKAR or similar frameworks a plus).

• Ownership mentality: you see a broken process and fix the root cause, not just the ticket in front of you.

• Independence: you troubleshoot issues, ask clarifying questions, and propose solutions rather than escalating every ambiguity.

• Curiosity: you ask why a process exists before you automate it, and you're a lifelong learner when it comes to new systems.

• Follow-through: you see initiatives through to full adoption, not just launch.

#LI-remote

Perks

• Flexible work environment - ClickHouse is a globally distributed company and remote-friendly. We currently operate in over 25 countries.

• Healthcare - Employer contributions towards your healthcare.

• Equity in the company - Every new team member who joins our company receives stock options.

• Time off - Flexible time off in the US, generous entitlement in other countries.

• A USD$500 Home office setup if you're a remote employee.

• Global Gatherings - We believe in the power of in-person connection and offer opportunities to engage with colleagues at company-wide offsites.

Culture - We All Shape It

As part of a rapidly scaling start-up, you will be instrumental in shaping our culture.

Are you interested in finding out more about our culture? Learn more about our values here. Check out our blog posts or follow us on LinkedIn to find out more about what's happening at ClickHouse.

Equal Opportunity & Privacy

ClickHouse provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type based on factors such as race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Please see here for our Privacy Statement.