Senior Manager, Federal Grant Administrator

Energy Vault; Portland (OR); Remote; USD 115,000 - 130,000; Full time

Job summary

Energy Vault seeks a Senior Manager, Federal Grant Administrator, to oversee compliance and grant management for the Solar for All Program. This role involves strategic leadership in federal compliance across multiple states, ensuring adherence to grant requirements and fostering collaboration among teams. Ideal candidates will possess extensive experience in federal grant administration and demonstrate strong problem-solving and communication skills.

Benefits

100% Employer paid Medical

Retirement plan with 5% employer matching

Generous PTO and Vacation Policy

Four Week paid sabbatical after six years

Paid professional development budget

Qualifications

• 10+ years experience in federal grant administration.
• Demonstrable expertise in federal procurement and compliance.
• Strong commitment to transparency and accountability.

Responsibilities

• Lead compliance for multi-state implementation of the Solar for All Program.
• Design and implement administrative systems for program operations.
• Collaborate with external compliance firm and coordinate with financial operations.

Skills

Communication

Problem Solving

Team Leadership

Education

BA/BS degree

Tools

Grant management systems

Data platforms

Job description

Senior Manager, Federal Grant Administrator

Bonneville Environmental Foundation (BEF) is an entrepreneurial nonprofit working on environmental solutions at the intersection of renewable energy and freshwater. Partnerships are key to our success. We build long-term relationships with our education, corporate, utility and philanthropic partners by first understanding their goals and needs and providing solutions that achieve those goals while achieving real, measurable environmental benefits.

About Solar for All (SFA)

Solar for All Program was created by the U.S. Environmental Protection Agency (EPA). It is designed to drive economic growth, create jobs, improve energy independence, and lower energy costs. It leverages existing incentives and support platforms, providing financial assistance for solar installations on single-family and multi-family homes, and supporting community solar projects.

Who are we looking for?

The Sr. Manager, Federal Grant Administrator will provide strategic leadership for the administrative and compliance functions of the multi-state implementation of the Solar for All Program in Montana, Idaho, Wyoming, and Oregon. Reporting directly to the SFA Program Director, the Senior Manager will collaborate closely with the Sr. Manager, Program Delivery & Operations, the Sr. Manager, Engagement & Communications, the Chief Financial Officer, and the accounting team to ensure strict adherence to federal grant requirements, robust internal controls, and organizational policies.

Key responsibilities include partnering with Ernst & Young, the external compliance firm, to design and implement comprehensive compliance policies and procedures. The Senior Manager will also lead the development and implementation of efficient and effective administrative systems to support program operations. In this role, the Senior Manager will work collaboratively with all Solar for All program staff to ensure sustained compliance and administrative excellence throughout the program’s lifecycle.

This position demands a highly collaborative approach and the ability to engage with various stakeholders while remaining responsive to evolving needs in a dynamic and fast-paced environment. The ideal candidate will be deeply aligned with BEF’s Core Values and committed to advancing the organization’s mission through diligent and adaptive leadership.

Why Join Us? Our Core Values Are:

Partnership:We believe we can accomplish more by bringing people together.

Adaptability:

We evolve, adapt, and apply what we learn to constantly improve our results.

Knowledge:

We seek out and value diverse perspectives, embrace new ideas, and pioneer new approaches

Innovation:We recognize the scope and pace of the change we need demands that we innovate. This need for innovation inspires and energizes us.

Integrity:We are honest with our employees, customers, and our partners.We promise to always deliver the best possible outcomes for the environment and people we serve.

Primary Duties:

Federal Grant Compliance

• Serve as subject matter expert for all federal compliance and procurement procedures, including 2 CFR 200, DBRA (Davis-Bacon and Related Acts), BABA (Build America, Buy America Act), and consumer protection.
• Maintain awareness of evolving EPA and federal compliance guidance. Apply updates to internal processes and deliver training and tools to support adherence.
• Attend relevant EPA-related trainings, document critical findings, and disseminate relevant information across BEF teams.
• Collaborate closely with Sr. Managers on program design and implementation, providing regulatory expertise.
• Lead the preparation, review, and timely submission of grant reports to federal agencies.

Subrecipient Monitoring

• Design and implement risk-based subrecipient selection and monitoring protocols.
• Ensure accurate tracking and documentation of subawards, deliverables, and expenditure compliance.
• Provide guidance and training to subrecipients on reporting, procurement, and audit readiness.

Grant Management Systems

• Administer SFA grant management systems, including system optimization and troubleshooting.
• Oversee data integration between multiple sources to deliver comprehensive grant reporting.
• Establish file management, documentation storage, and retention protocols.

Financial Operations

• Serve as the primary program liaison with BEF’s accounting team, coordinating closely on all fund allocations, drawdowns, and invoicing; participate in BEF’s Single Audit process as necessary.
• Coordinate with Sr. Managers and Program Director on routine procurement activities and budget management.
• Oversee documentation and approval processes for expense submissions and payments.

Team Leadership

• Foster a culture that aligns with BEF’s core values, supports collaboration among team members, and encourages continuous improvement across administrative and compliance functions.
• Identify administrative weaknesses and collaborate with others to develop and implement effective solutions. Work with others to participate in solution-based discussions in all areas of the program.
• Evaluate the need for additional program administration and/or compliance staff and conduct hiring and onboarding if necessary.

Qualifications:

• 10+ years experience in federal grant administration in a mid-level or senior leadership role
• BA/BS degree in a relevant field
• Demonstrable expertise in federal procurement, DBRA, BABA, and grant-specific compliance; expertise in administering EPA grants a plus.
• Demonstrable expertise in managing subrecipients, audits, and complex grant reporting schedules
• Proficiency with grant management systems and data platforms
• Excellent problem solving, communication, and team leadership skills
• Strong commitment to transparency and accountability in public funding

What’s in it for you:

• Salary Range: $115,000 - $130,000 per year DOE.
• 100% Employer paid Medical, Short Term and Long-Term Disability, Life insurance for employees; 75% subsidized for family/dependents.
• Retirement plan with 5% employer matching contribution.
• Generous PTO and Vacation Policy including alternative care and self-care leave.
• Four Week paid sabbatical after first 6 years, then every 5 years thereafter
• Opportunity to grow through training and development including a generous paid professional development budget.
• Hybrid or remote work schedule available.

Location:Remote

Open until filled.Our goal is to have this team member start work on 08/18/25.For consideration, apply directly through this link.

Bonneville Environmental Foundation is an EEO employer.