Senior Manager, Facilities and Workplace Experience

fairlife, LLC; Chicago (IL); On-site; USD 125,000 - 160,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

Parental leave

401(k) with company match

Employee Assistance Program

Life insurance

Job summary

fairlife, LLC, a Chicago-based nutrition company, is hiring a Senior Manager of Facilities and Workplace Experience. This role owns the corporate headquarters operations and partners with manufacturing sites to keep spaces safe, functional, and engaging for employees.

You will lead office projects, vendor management, and events while shaping a best-in-class workplace experience across multiple sites.

Qualifications

• 8+ years in facilities/real estate/workplace operations, incl. 3+ years leading teams.
• Experience managing a corporate office with multi-site footprint and budget ownership.
• Track record delivering office projects on time and on budget.
• Strong vendor negotiation and contract management skills.
• Sound judgment in outages, weather events, and security concerns.
• Comfortable working across corporate and manufacturing environments.

Responsibilities

• Oversee daily operations of Chicago headquarters, including maintenance, HVAC, security, access control, and space readiness.
• Lead space planning, moves, and configurations with People & Culture and IT.
• Manage office construction, renovation, and furniture projects from scope to punch list.
• Define and deliver a workplace experience standard to support collaboration and focus work.
• Oversee front-of-house, reception, visitor experience, and pantry/food service programs.
• Gather employee feedback and translate into a prioritized improvement plan.
• Partner with Communications on signage, wayfinding, and brand presence.

Skills

Facilities management

Vendor negotiation

Budget ownership

People leadership

Cross-site coordination

Emergency response

Workplace operations

Education

Bachelor's degree in facilities management

Tools

CMMS

Space management software

Job description

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers. With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health. A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

To learn more about fairlife and its complete line of products, please visit fairlife.com.

job purpose

The Senior Manager, Facilities and Workplace Experience owns the physical workplace at fairlife's corporate headquarters and partners with plant leadership on the office and common areas at our manufacturing sites. This role is responsible for making our spaces safe, functional, and worth coming to. It combines hands‑on building operations with the softer work of shaping how people experience the workplace day to day.

responsibilities

Facilities and Building Security

• Manage daily operations of the Chicago headquarters, including maintenance, janitorial, HVAC, security, access control, and space readiness.
• Serve as the primary point of contact for landlord, property management, and building engineering relationships.
• Own space planning, seat assignments, moves, and reconfigurations in partnership with People & Culture and IT.
• Lead office construction, renovation, and furniture projects from scope through punch list.

Workplace Experience

• Define and deliver a workplace experience standard that supports collaboration, focus work, and in‑person connection.
• Manage front of house, reception, visitor experience, and internal hospitality, including pantry and food service programs.
• Gather employee feedback on the workplace and translate it into a prioritized improvement plan.
• Partner with Internal Communications on signage, wayfinding, and brand presence in the space.
• Implement protocols in partnership with IT and communications on company/site large event room and AV requirements.

Events and Moments

• Plan and execute events including all employee meetings, celebrations, and key stakeholder visits.
• Coordinate logistics for cross site gatherings held at headquarters.
• Partner with Communications team to develop and execute community partnership roadmap.
• Lead a "one team" strategy and execution around celebration moments across the organization.

Vendor, Budget, and Compliance Management

• Source, negotiate, and manage facilities and hospitality vendor contracts, holding partners to service levels.
• Own the facilities operating budget, forecast accurately, and identify cost savings without degrading experience.
• Maintain compliance with life safety, building code, and applicable OSHA requirements, and keep emergency response and business continuity plans current.
• Partner with EHS and site leaders to align corporate practices with plant safety standards.
• Lead office space expansion activities in partnership with project management, as needed.

Team leadership

• Lead, coach, and develop the facilities and workplace team.
• Build clear service processes, response expectations, and metrics.

skills/qualifications required

Required

• 8 or more years in facilities, real estate, corporate services, or workplace operations, including 3 or more years leading people or vendor teams.
• Experience managing a corporate office with a multi‑site manufacturing footprint, including budget ownership.
• Track record running office projects, moves, or build outs on time and on budget.
• Strong vendor negotiation and contract management skills.
• Sound judgment in urgent situations, including outages, weather events, and security concerns.
• Comfortable working across corporate and manufacturing environments.

Preferred

• Bachelor's degree in facilities management, business, hospitality, or a related field.
• Experience in food and beverage
• Familiarity with CMMS, space management, or workplace technology platforms.

working conditions and physical requirements

• Ability to lift up to 25 lbs.
• Occasional after‑hours and weekend availability for events, projects, and building emergencies.

At fairlife, we believe in better — and that includes how we support our people. We offer a comprehensive suite of benefits and wellbeing resources designed to support you physically, emotionally, socially, and financially, both in and out of work.

• Comprehensive medical, dental, and vision coverage, effective day one!
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance)
• Paid Time Off to recharge and support work‑life balance
• Paid parental leave & adoption assistance (up to $10,000)
• Parental support & family care benefits, including childcare resources and lactation support
• 401(k) to support retirement planning with up to 9% in employer match
• Wellness reimbursement (up to $500 for qualified wellbeing expenses)
• Employee Assistance Program (EAP) for emotional wellbeing and work‑life support
• Company‑paid life insurance and short‑term disability
• Employer HSA funding (for HDHP participants)
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month)
• Learning & development programs to unlock your full potential
• Rewards & recognition, matching gifts, free product, and Business Resource Groups

fairlife's nour!sh program is designed to meet you where you are — supporting your individual wellbeing journey while enabling you to do your best work every day.

position location

Chicago, IL

reports to

Chief People & Culture Officer

travel requirements

25%, regular travel to US-based manufacturing sites

exempt/nonexempt

Exempt

• Base pay offered may vary depending on geography, job‑related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Base pay range

$125,000—$160,000 USD

fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job‑related factors.

In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email [e-mail].

For Recruitment Agencies

At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team. As our recruitment is primarily handled in‑house, we work only occasionally with external agencies, and only those on our existing, pre‑approved vendor list. At this time, we are not reviewing or expanding that list.

Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.