Senior Manager Facilites

Sentry BioPharma Services, Inc.; Indianapolis (IN); On-site; USD 120,000 - 170,000; Full time

Job summary

Sentry BioPharma Services, Inc. seeks a Senior Manager, Facilities to provide strategic day-to-day leadership and ensure safe, compliant, and reliable facility operations in a cGMP environment. This role focuses on cold-chain integrity and temperature-controlled storage essential to the global supply chain.

You will lead diverse teams across U.S. sites, manage budgets and CAPEX, drive continuous improvement, and partner with Quality, Operations, and Lab Services to minimize disruptions and

Qualifications

• Bachelor's degree in Facility Management, Engineering, Business Administration, or a related field strongly preferred.
• 5-8+ years of progressive facilities or maintenance leadership experience required.
• Experience in pharmaceutical, biotech, or highly regulated GMP environments strongly preferred.

Responsibilities

• Lead operational leadership and oversight of the Facilities department across U.S. sites.
• Ensure full cGMP, FDA, EMA, DEA, CBP and other regulatory compliance, including audits.
• Develop, review, and update Facilities SOPs with QA alignment.
• Oversee validation (C&Q) of controlled environments and critical systems.
• Oversee calibration programs for critical monitoring equipment.
• Oversee data analytics for temperature trending and environmental monitoring.
• Lead BMS personnel to ensure compliance and data integrity.
• Oversee preventative and corrective maintenance and critical systems (HVAC, cold storage).
• Drive project outcomes with clear stakeholder expectations and on-time delivery.
• Coach and mentor Facilities personnel; conduct performance reviews.
• Lead recruitment, onboarding, and talent development for Facilities staff.
• Oversee CMMS and maintenance documentation processes.
• Manage budgets, forecasting, and procurement for supplies and services.
• Oversee security systems and physical security programs.
• Manage vendors, contractors, and service providers ensuring GMP compliance.
• Act as escalation point for facilities emergencies and alarms.

Skills

Facilities leadership

Regulatory compliance

Budgeting

Vendor management

Project management

Cross-functional collaboration

Temperature-controlled storage

Education

Bachelor's degree in Facility Management/Engineering/Business

Tools

CMMS

BMS

Job description

Description The Senior Manager, Facilities provides strategic day-to-day leadership and operational excellence for the Facilities department. This role is accountable for safe, compliant, and reliable facility operations in a cGMP-regulated environment, with particular emphasis on cold-chain integrity and temperature-controlled storage that underpins Sentry BioPharma Services' global supply chain. The Senior Manager oversees multiple functional teams, manages key vendor relationships, drives continuous improvement and scalability, and serves as a key contributor to departmental strategy, budgeting, and cross-functional initiatives. This position reports directly to the Director, Facilities.

Job Type Full-time

Requirements

Tasks may include, but are not limited to, the following:

• Lead operational leadership and oversight of the Facilities department, including but not limited to Validation (Commissioning & Qualification, Calibration, Metrology), BMS, Site Security, Maintenance, Janitorial, and Project Management functions across U.S. sites.
• Ensure full cGMP, FDA, EMA, DEA, CBP and other regulatory compliance, including readiness for audits and inspections.
• Lead the development, review, and updating of Facilities department Standard Operating Procedures (SOPs); collaborate with Quality Assurance and other departments/stakeholders to ensure alignment with regulatory requirements and operational best practices.
• Oversee validation activities, including commissioning and qualification (C&Q) of controlled environments, equipment, and critical systems.
• Oversee calibration programs for critical monitoring and controlling equipment to ensure accuracy, traceability, and compliance.
• Oversee data analytics for temperature trending, tolerances, and environmental monitoring to support product integrity and regulatory requirements.
• Provide leadership and direct support to Building Management System (BMS) personnel, ensuring compliance, data integrity, continuous improvement, and reliable environmental monitoring and control.
• Oversee preventative and corrective maintenance programs, facility inspections, and critical systems (HVAC, cold storage, utilities, etc.) to maintain temperature-controlled integrity and product safety.
• Drive successful project outcomes by setting clear expectations with stakeholders, rigorously managing timelines, and ensuring timely completion of facilities initiatives and capital projects.
• Develop, coach, and mentor Facilities personnel; conduct performance reviews and support talent development.
• Lead recruitment, hiring, and onboarding of new Facilities personnel to support departmental growth and operational needs.
• Drive optimization and daily administration of the CMMS (Computerized Maintenance Management System) and all related maintenance documentation and work-order processes.
• Own departmental budgets, forecasting, cost control, and purchase orders for supplies, parts, and services.
• Oversee administration of security systems, access control, credentials, and physical security programs.
• Manage vendors, contractors, and service providers while ensuring adherence to safety, GMP, and company policies.
• Serve as the key escalation point for facilities emergencies and alarms (temperature, security, environmental, etc.), providing higher-level resolution and decision-making support.
• Drive continuous improvement initiatives, implement best practices, and leverage technology (CMMS, BMS, automation) to enhance efficiency and reliability.
• Collaborate closely with Operations, Quality, Lab Services, and other departments to minimize disruptions and support business objectives.
• Actively participate in senior leadership meetings, strategic planning, and budgeting processes.
• Additional duties as assigned by the Director, Facilities.

Competencies

• Strong leadership and team development skills with the ability to motivate and develop high-performing teams.
• Excellent decision-making, problem-solving, and multi-tasking abilities under pressure.
• High attention to detail, thorough documentation, and strong organizational skills.
• Superior verbal and written communication and negotiation skills with all levels of the organization and external partners.
• Self-motivated with minimal supervision required; embraces change and drives continuous improvement.
• Solid financial acumen and experience managing budgets and capital projects.
• Proven ability to work effectively in a fast-paced, regulated, multi-site environment.

Education And/or Experience

• Bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field strongly preferred (or equivalent combination of education and experience).
• 5-8+ years of progressive facilities or maintenance leadership experience required.
• Previous experience in pharmaceutical, biotech, or highly regulated GMP environments strongly preferred.
• Demonstrated success leading multi-functional teams and managing multi-site operations.
• Relevant certifications (e.g., CFM, HVAC, GMP training) a plus.