Senior Manager, Events, Sponsorships & Partnerships

CoStar Group; Arlington (VA); On-site; USD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a Senior Manager to spearhead events, sponsorships, and partnerships. This dynamic role involves leading a talented team to orchestrate large-scale events that enhance brand recognition and customer engagement. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional leadership and project management skills. With a focus on maximizing ROI and ensuring seamless execution, you will collaborate with senior leadership to achieve strategic goals. Join a collaborative culture that values innovation and empowers you to make a significant impact in the world of real estate events.

Benefits

Comprehensive healthcare coverage

401(K) retirement plan with matching contributions

Tuition reimbursement

On-site fitness center

Employee stock purchase plan

Commuter and parking benefits

Virtual and in-person mental health counseling

Complimentary gourmet coffee and snacks

Qualifications

• 10+ years in managing large-scale events and conferences.
• Proven leadership and negotiation skills in event logistics.

Responsibilities

• Lead and manage large-scale events for various CoStar brands.
• Create and oversee multi-million dollar event budgets.

Skills

Event Management

Project Management

Negotiation Skills

Budget Management

Leadership

Communication Skills

Time Management

Attention to Detail

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Cvent

Job description

Senior Manager, Events, Sponsorships & Partnerships

CoStar Group Company Intro:
CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

Role Description
Reporting to the Director, Events, Sponsorships & Partnerships, the Senior Manager will lead team members and project manage large-scale, public facing and internal events for all CoStar Group Brands. These may include domestic and international events and conferences, sponsorships of industry shows, client special events, hosted concerts, trade show participation, large custom exhibit booths, executive and exclusive special events. The goal will be to maximize internal or external customer engagement, brand recognition, sales lead generation, and a return on investment.
This position is an exciting opportunity for an experienced, senior level event, project, and exhibits logistics manager who can work efficiently in a matrixed, fast-paced environment on several projects at one time. The ideal candidate is a collaborative, proactive, creative, and detailed leader who can manage complex projects while partnering with Events team members and staff across the organization, to ensure that every project is executed to the highest standards, on budget, and professionally. This candidate should be comfortable operating in an environment of constant change, results-oriented, highly motivated, service-minded, and enthusiastic, demonstrating strong time management, leadership, and communication skills. This position is in office Monday through Friday.

Responsibilities

• Supervise 1-3 direct report(s) on the Events, Sponsorships & Partnerships team.
• Train team members on current industry best practices, contract inclusions, negotiations, budgeting, forecasting, requests for proposals (RFPs), timelines, staffing plans, and other key event logistics functions.
• Advise on standards of quality, efficiency, consistency, and exemplary client services for corporate executives, sales and marketing leaders.
• Collaborate with senior leadership and brand leaders on event goals and metrics, advising as a strategic partner and subject matter expert to achieve their objectives.
• Create and manage multi-million dollar event budgets, reporting to Finance on forecasts, and producing post-event actuals and reports.
• Negotiate large contracts with vendors, venues, and partners, focusing on reduced costs, beneficial inclusions, detailed commitments, and protective legal clauses.
• Partner with external hotel sourcing partner, Director, Procurement, and Finance on multiyear contract strategy, RFP inclusions, housing blocks, function spaces, minimum spends, destinations, and timing, planning for major event future requirements and projected growth.
• Lead direct reports and core planning teams onsite or remotely in various destinations, with most events, sponsorships, and partnerships based in the U.S., U.K., and Canada.
• Manage CoStar Group participation and/or sponsorships for industry events, collaborating with internal departments in planning, booth assets, branded materials, audio visual and technical requirements, staff communications and briefings, décor and furnishings, operational specifications, vendor relationships, and on-site logistics execution of multi-day events.
• Oversee all aspects of events to completion, including venue sourcing with partners, planning meetings, on-going reporting for stakeholders, gifting, booking entertainment, housing blocks, data and ROI reporting, trainings, catering, transportation, and staffing.
• Manage communications to attendees and informational websites, including registration sites in Cvent, Forms, invitations, agendas, surveys, event mailboxes, and Cvent event applications.
• Drive event deadlines to guarantee all aspects of events are on-time, communicating timelines to other stakeholders to ensure they are set up for success.
• Plan or collaborate on event space usage, layouts, Run of Shows, and technical requirements.
• Partner with Procurement on invoice processing, contract execution, financial coding, vendor set up, purchase orders, and other Finance requirements.
• Create PowerPoint presentations for core planning teams as updates for brand or organization leadership, proposals for approvals, costs, deliverables or planning tracking of major projects.
• Help to identify appropriate new business relationships, trends, technology, or best practices, creating standard operating materials for team reference.

Basic Qualifications

• Bachelor’s degree required from an accredited, not-for-profit college or university.
• A track record of commitment to prior employers.
• 10+ years managing large-scale events, conferences, executive programs, corporate special events, exposition logistics, large exhibit booth custom builds, and sponsoring external initiatives/ events.
• 3+ years of people management experience, directly leading and managing events.
• Demonstrated leadership and management skills, including the ability to prioritize and control workload of a team, coaching, and mentoring on professional development.
• Experience creating and managing large event budgets and forecasts.
• Effective negotiation skills, including venue, hotel and vendor major contracts.
• Proficiency with Microsoft Office Suite, notably Microsoft Word, Excel and PowerPoint.
• Ability to travel for events and pre-event preparation – 15-30%.
• Ability and willingness to work extended hours during planning periods, and varying work schedules for event execution and travel as needed.

Preferred Qualifications

• International events and contracts experience.
• CMP certification and experience with Cvent a plus.
• Strong communication skills, both written and oral.
• Meticulous attention to detail and superior organizational skills.
• Ability to expertly articulate ideas, seek decisions, and present work for senior level stakeholders.
• Ability to prioritize multiple tasks with demonstrated experience in consistently delivering high quality results.
• Team player who collaborates and can easily pivot to assist other projects as needed.
• Proven ability to adapt to fast-paced and changing environments, program elements, and directions- pivoting and prioritizing effectively in responses.
• Ability to work quickly and effectively under pressure, delivering on last minute requests and remaining detailed oriented.
• Flexibility and ability to push through indecision and ambiguity to deliver results.
• Ability to exert up to 20 pounds of force to move objects/boxes.

What’s in it for you?
When you join CoStar Group, you’ll experience a collaborative and innovative culture working alongside the best and brightest to empower our people and customers to succeed.
We offer you generous compensation and performance-based incentives. CoStar Group also invests in your professional and academic growth with internal training, tuition reimbursement, and an inter-office exchange program.

Our Benefits Package Includes (but Is Not Limited To)

• Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription
• Life, legal, and supplementary insurance
• Virtual and in person mental health counseling services for individuals and family
• Commuter and parking benefits
• 401(K) retirement plan with matching contributions
• Employee stock purchase plan
• Paid time off
• Tuition reimbursement
• On-site fitness center and/or reimbursed fitness center membership costs (location dependent)
• Access to CoStar Group’s Diversity, Equity, & Inclusion Employee Resource Groups
• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks.

We welcome all qualified candidates who are currently eligible to work full-time in the United States to apply. However, please note that CoStar Group is not able to provide visa sponsorship for this position.

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing.