Senior Maintenance Supervisor Downtown

Cornerstone Companies; Indianapolis (IN); On-site; USD 85,000 - 95,000; Full time

Job summary

Cornerstone Companies is seeking a Senior Maintenance Supervisor in Indianapolis. The role involves leading a team to ensure efficient operation of facilities, supervising maintenance staff, and managing vendor contracts to provide quality services aligned with company values.

With a salary ranging from $85,000 to $95,000, the ideal candidate will have at least five years of facilities management experience and strong knowledge of building systems. Responsibilities include performance evaluations and ensuring compliance with safety standards.

Qualifications

• Minimum of five years of experience in facilities management or commercial building maintenance, with supervisory responsibilities.
• Strong knowledge of building systems and maintenance practices.
• Proficiency in facilities management software (Yardi) and Microsoft Office.

Responsibilities

• Lead a team of maintenance technicians in building and mechanical maintenance.
• Supervise, direct, and mentor maintenance technicians and support staff.
• Assign and prioritize work orders and preventive maintenance tasks.

Skills

Building systems knowledge

Vendor management

Communication skills

Problem-solving skills

Facilities management software (Yardi)

Education

Bachelor's degree in Facilities Management or related field

Tools

Yardi Facility Manager

Microsoft Office

Job description

Job Details

Location: IU Med Tower – 1633 N. Capitol Ave STE 105, Indianapolis, IN 46202
Type: Full Time
Salary: $85,000 – $95,000 per year
Travel: Up to 50%
Shift: Day

Position Overview

Senior Maintenance Supervisor – Lead a team of maintenance technicians providing third‑party building and mechanical maintenance to a diverse client portfolio. Responsible for ensuring facilities operate efficiently, safely, and in alignment with Cornerstone’s values of Caring, Creative, and Character‑driven service.

Essential Functions

• Supervise, direct, and mentor maintenance technicians and support staff.
• Source, hire, train, and oversee in‑house and third‑party maintenance personnel.
• Assign and prioritize work orders, preventive maintenance tasks, and special projects.
• Conduct performance evaluations and provide ongoing coaching and development.
• Maintain clear communication with all team members regarding building operations, deficiencies, tenant concerns, and service expectations.
• Coordinate in‑house and third‑party maintenance services to ensure timely and cost‑effective completion of work.
• Develop and implement regular maintenance task lists (e.g., grounds inspections, monthly fire equipment inspections, elevator recall tests, emergency power testing).
• Communicate expectations to vendors and contractors and provide reporting templates as required.
• Monitor vendor performance and ensure compliance with contractual obligations and regulatory requirements.
• Receive, distribute, and track work‑order requests using facilities management software (e.g., Yardi Facility Manager).
• Ensure timely response and completion of work orders, particularly equipment‑related issues such as leaks, temperature complaints, and life‑safety concerns.
• Maintain accurate records of service requests and completed work.
• Oversee operation, maintenance, and inspection of building systems including HVAC, plumbing, electrical, elevators, fire suppression/alarm systems, building automation systems, and emergency power systems.
• Coordinate and track required inspections and regulatory testing.
• Ensure compliance with healthcare‑related safety standards and local, state, and federal regulations.
• Maintain documentation for audits and inspections.
• Produce, verify, and update building equipment inventories; create and maintain maps identifying the location of each piece of equipment.
• Assist in lifecycle planning and capital forecasting for major systems.
• Assist in scope development for Major Repair & Replacement (MRR) projects; gather, review, revise, and submit estimates.
• Collaborate with Property Management and leadership to evaluate project needs and funding considerations.
• Oversee execution of approved capital projects to ensure quality and minimal disruption to medical tenants.
• Share responsibility for quarterly site visits to assigned properties; record and verify equipment lists; complete Yardi Facility Manager inspection reports within one week of site visits.
• Schedule meetings and compile reports with Property Managers to review findings, deficiencies, and recommended corrective actions.
• Promote and enforce workplace safety standards and OSHA compliance.
• Support infection control awareness within medical office environments when applicable.
• Investigate incidents and implement corrective measures as necessary.
• Participate in continuous improvement initiatives to enhance facilities operations.
• Stay informed of industry trends, regulatory updates, and best practices in facilities management.
• Attend relevant training and development workshops.
• Other duties as assigned.

Education and Experience Required

Minimum of five years of experience in facilities management or commercial building maintenance, with supervisory responsibilities.

Knowledge, Skills, and Abilities Required

• Strong knowledge of building systems and maintenance practices.
• Proven experience in vendor management and contract negotiations.
• Working knowledge of fire safety codes and regulatory compliance standards.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in facilities management software (e.g., Yardi) and Microsoft Office.
• Strong problem‑solving and decision‑making abilities.
• Ability to effectively use a computer and other basic office equipment for extended periods of time.
• Ability to work collaboratively and effectively in a team environment.
• Ability to travel 50‑60% of the time.

Preferred Qualifications

• Bachelor’s degree in Facilities Management, Engineering, or a related field.
• Experience working with building automation systems.
• EPA certification preferred.
• Minimum of three (3) years of supervisory experience.
• Experience overseeing multiple commercial properties.
• Medical office or healthcare facility experience.

Work Environment

This role will require working in various facility environments and conditions. Travel between locations is required. Exposure to the elements, including snow, rain, heat, and cold, may be required from time to time.