Senior Mail Clerk 2026-02546

State of Wyoming; Rawlins (WY); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Vacation & leave

PSLF eligibility

retirement benefits

Flexible schedules

Job summary

The State of Wyoming seeks a Senior Mail Clerk at the Wyoming State Penitentiary in Rawlins, WY. This role ensures secure mail handling, acts as facility receptionist during business hours, and supports staff and inmates while maintaining compliance with federal and institutional policies.

Position requires an Associate's Degree in Business or related field, 0–1 years of mail experience (or 2–4 years with substitution), and the ability to pass background checks and drug screening.

Qualifications

• Requires an Associate's Degree in Business or related field.
• 0-1 years of progressive work experience (Mail Clerk II level) or 2-4 years with substitution.
• Background/reference check and drug screen required.

Responsibilities

• Answer main switchboard and transfer calls to appropriate parties.
• Process incoming/outgoing mail and inspect for contraband.
• Open and inspect inmate mail; coordinate with Post Office deliveries.
• Account for monies received through mail and deposit receipts.
• Handle staff and inmate packages, scan for contraband, and manage mailroom equipment.
• Log and coordinate legal mail; schedule mail delivery with custodial teams.
• Supervise a mail clerk if assigned; support a safe workplace.

Skills

Mail processing

Data entry

Reception duties

Clerical skills

Education

Associate's Degree (Business)

Job description

Position will close on 11/06/2026 at 11:59PM

GENERAL DESCRIPTION:

The Senior Mair Clerk is a critical member of our team at the Wyoming State Penitentiary in Rawlins, WY! We are currently seeking to employ career-oriented candidates who want to work with a team culture of respect, growth, and job security! We strive to provide a positive work environment where everyone can grow and learn throughout their entire journey. With the Wyoming Department of Corrections, you will contribute to public safety by exercising reasonable, safe, secure, and humane management while actively providing offenders opportunities to become law-abiding citizens.

This position is responsible for processing incoming and outgoing mail in a manner that decreases the introduction of contraband into a correctional institution.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Public Service Loan Forgiveness (PSLF) eligibility
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE!

Click here for detailed information, or you can watch this short video to learn about our benefits package!

Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

Human Resources Contact: [e-mail] or 307-262-1664

ESSENTIAL FUNCTIONS:

• Serves as the facility receptionist by answering all incoming calls during business hours and transferring to the appropriate parties.
• Responsible for the uninterrupted flow of correspondence going in and out of a correctional institution.
• Daily processes staff and inmate mail which must be processed according to federal laws of the Postal Service of the United States.
• Opens and inspects incoming and outgoing inmate mail.
• Primarily responsible for retrieving and delivering all mail to and from Post Office, including institution mail.
• Accurately accounts for monies received through the mail and submits receipts to the business office for deposit.
• Handles staff and inmate packages and special mailings, scanning for contraband.
• Operates mailroom machinery and/or data center printers.
• When information that is relevant to inmate management, assures that this is shared with staff and is flagged and processed.
• Logs incoming and outgoing legal mail and processes regular mail.
• Coordinates mail activity with other areas by carefully scheduling delivery times and places, keeping to a strict schedule.
• Inspect and remove contraband, money, and other items not allowed into a facility.
• Completes disciplinary reports.
• Has direct contact with inmates as well as security functions.
• Train other employees on areas of expertise, as needed.
• This position may also be responsible for supervising a mail clerk.
• Responsible for ensuring a safe and enjoyable workplace, including participation in initiatives designed to promote a positive work environment.

PREFERENCES:

Preference may be given to applicants who have mailroom experience or who have worked in a correctional setting.

Must possess and maintain a valid driver's license.

KNOWLEDGE:

• Knowledge of the use of computers.
• Knowledge of the Inmate Funds program for receipt of incoming money.
• Knowledge of court decisions, institutional and Department of Justice policy.
• Knowledge of inmate movement and the inner workings of correctional institutions.

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Business)

Experience: 0-1 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk II.

OR

Education & ExperienceSubstitution:

2-4 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk II.

Certificates, Licenses, Registrations: None

PHYSICAL WORKING CONDITION

• Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis
• Walking on cement floors on an occasional to regular basis
• Walking up and down stairs on an occasional basis
• Stooping, bending, kneeling, and crouching on an occasional basis
• Reaching on a regular basis
• Typing/Repetitive motion on a frequent basis
• Talking/hearing on a frequent basis
• Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing a computer terminal, and extensive reading.
• Pre-service training is required, which includes Krav Maga defensive tactics.

NOTES:

• FLSA: Non-Exempt
• This position must pass a background/reference check.
• The Wyoming Department of Corrections is a Drug‑Free Workplace. Per WDOC policy, all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check and drug screen prior to the appointment.
• WDOC is a Tobacco‑Free workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
• WDOC has a strict dress code policy to includes standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement. Please visit our website at: http://doc.state.wy.us/

080-Department of Corrections-Prisons-Wyoming Honor Conservation Camp

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.