Senior Living Administrative Assistant: Finances & Office Ops

Hillcrest Health & Living; Papillion (NE); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Vision, dental, and life insurance

Gym membership reimbursement

Dayforce Wallet

Job summary

Hillcrest Country Estates Cottages in Papillion, NE seeks an organized Administrative Assistant to support administrators, manage financial tasks, and coordinate office operations. You will handle collections, census duties, onboarding, and resident communications while ensuring smooth daily workflows.

The role requires strong organization, professionalism, and effective communication with residents, families, and staff to keep operations accurate and moving forward in a fast-paced senior living

Qualifications

• High school diploma or equivalent is required.
• Three+ years of experience in administrative or business-office roles.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience with accounts payable, deposits, collections, census reporting, and onboarding is preferred.

Responsibilities

• Provide administrative support to Cottage leadership and administrators.
• Prepare and distribute meeting agendas and take minutes.
• Handle prepaid and private-pay collections.
• Manage census reporting and resident financial communications.
• Assist with accounts payable and onboarding processes.
• Coordinate education and meeting calendars.
• Maintain office supplies and equipment; manage mail and front-desk coverage.

Skills

Organizational skills

Time management

Attention to detail

Professional communication

Problem solving

Multitasking

Team collaboration

Education

High school diploma or equivalent

Business emphasis degree or clerical training preferred

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Hillcrest Country Estates Cottages in Papillion, NE seeks an organized Administrative Assistant to support administrators, manage financial tasks, and coordinate office operations. You will handle collections, census duties, onboarding, and resident communications while ensuring smooth daily workflows.

The role requires strong organization, professionalism, and effective communication with residents, families, and staff to keep operations accurate and moving forward in a fast-paced senior living