Senior Litigation Administrative Assistant NYSCEF Expert

Offit Kurman; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Offit Kurman, a growing Am Law 200 firm, seeks a confident Litigation Legal Administrative Assistant to support its Litigation practice in New York City. You will support attorneys, manage filings with NYSCEF/CM-ECF, and organize case materials with strong attention to detail.

The ideal candidate has at least five years of legal administrative experience, with litigation exposure and proficiency in document preparation, calendar management, and client service.

Qualifications

• Minimum of five (5) years of legal administrative experience in a law firm or professional services environment.
• Prior litigation experience required; experience supporting complex commercial litigation matters is a plus.
• Demonstrated experience with NYSCEF, CM/ECF, and other electronic court filing systems.

Responsibilities

• Prepare, format, proofread, and finalize a variety of legal documents, including pleadings, motions, discovery materials, correspondence, court filings, and related litigation documents.
• Manage electronic filings through NYSCEF, CM/ECF, and other court filing systems, ensuring compliance with applicable court rules, procedures, and deadlines.
• Maintain and organize electronic and physical client files, pleadings, exhibits, and case-related materials.
• Monitor case deadlines and proactively manage attorney calendars to ensure timely filings, court appearances, depositions, and client commitments.
• Coordinate hearings, depositions, mediations, meetings, conference calls, and other litigation-related events.
• Communicate professionally and effectively with clients, courts, opposing counsel, vendors, and internal stakeholders.
• Support new client and matter intake processes, including conflict checks, engagement documentation, and file opening procedures.
• Assist with case management and litigation support, including document organization, exhibit preparation, trial preparation, and coordination of case materials.
• Prepare and process expense reports, invoices, and other administrative or financial documentation as needed.
• Maintain strict confidentiality while adhering to firm policies, procedures, and professional standards.

Skills

Litigation support

Communication

Time management

Attention to detail

Client service

Proactive

Microsoft Office

Tools

NYSCEF

CM/ECF

Document management systems

Microsoft Office

Job description

Offit Kurman, a growing Am Law 200 firm, seeks a confident Litigation Legal Administrative Assistant to support its Litigation practice in New York City. You will support attorneys, manage filings with NYSCEF/CM-ECF, and organize case materials with strong attention to detail.

The ideal candidate has at least five years of legal administrative experience, with litigation exposure and proficiency in document preparation, calendar management, and client service.