Senior Legal Talent Coordinator

Cravath, Swaine & Moore LLP; New York (NY); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental coverage

Vision care

401(k)

Health club discounts

Job summary

Cravath, Swaine & Moore LLP in New York seeks a Senior Legal Talent Coordinator for Onboarding & Integration to lead the firm’s onboarding and integration for legal staff. This role partners with partners and stakeholders to ensure a seamless, high-excellence experience from pre-arrival through orientation.

The position offers a hybrid schedule in the New York office, a salary range of $120,000–$140,000 annually, and a comprehensive benefits package including health, dental, vision, 401(k), PTO

Qualifications

• Bachelor's degree required.
• 5–7 years in onboarding or HR, preferably in a law firm.
• Excellent written and verbal communication.
• Ability to exercise independent judgment.
• Strong organizational and project management skills.
• Experience with iCIMS or similar ATS and onboarding systems.
• Knowledge of Form I-9 and USCIS compliance.
• Ability to handle confidential information.
• Willingness to work additional hours and travel.

Responsibilities

• Plan, execute, and improve onboarding and orientation programs for legal staff.
• Serve as point of contact for new hires and coordinate milestones.
• Coordinate onboarding workflows ensuring pre-arrival requirements are met.
• Administer Onboarding Portal, including setup, configuration, automation, reporting.
• Maintain orientation schedules and prepare materials.
• Administer Form I-9 and ensure USCIS compliance.
• Contribute to process improvements and maintain firm policies.
• Mentor junior team members and delegate work.
• Coordinate ad hoc Legal Talent projects.
• Perform other duties as assigned.

Skills

Onboarding coordination

Human resources

Project management

Communication skills

Data analysis

Education

Bachelor's degree

Tools

iCIMS

Microsoft Office

Reporting tools

Job description

OVERVIEW

As a Legal Talent team, we serve as trusted advisors within Cravath's population of attorneys, partnering with senior leadership on onboarding and training planning, professional development programming and strategic initiatives. We are actively looking for a Senior Legal Talent Coordinator - Onboarding & Integration to provide high level support for the onboarding and orientation process for all legal new hires, ensuring Cravath's standard of excellence is reflected at all stages of integration to the Firm.

This role is responsible for helping to drive a highly visible process and experience that involves collaboration with Firm stakeholders at all levels. Additionally, this role will provide guidance and mentorship to junior team members and support the Legal Talent Manager with the delegation and coordination of team responsibilities. If you excel in a fast-paced team environment and are passionate about driving organizational success, we encourage you to apply.

RESPONSIBILITIES

• Supports the planning, execution and continuous improvement of the Firm's onboarding, orientation and integration programs for all legal staff, including high-level, bespoke orientation sessions and the Firm's large-scale annual Incoming Associate onboarding and orientation program;
• Serves as a point of contact for incoming legal staff and communicates onboarding milestones and updates to Legal Talent leadership, business services teams and partner contacts;
• Coordinates legal staff onboarding workflows, ensuring that pre-arrival requirements are satisfied accurately and timely;
• Serves as the primary administrator of the Firm's Onboarding Portal, including portal set-up, task configuration, system enhancements, automation, reporting and data analysis;
• In coordination with other members of the Legal Talent team, maintains orientation schedules, communications and related resources and assists with preparing, updating and presenting orientation sessions for legal staff hires;
• Administers the Firm's Form I-9 process for legal staff, including training team members and maintaining process documentation, ensuring strict adherence to USCIS compliance for all legal staff hires;
• Contributes to process improvement initiatives that enhance efficiency while maintaining a high degree of accuracy;
• Maintains a thorough understanding of Firm policies and procedures and communicates and applies them effectively to legal staff hires at all seniority levels;
• Provides timely updates, recommendations and problem-solving support to Department and Firm leadership;
• Mentors junior team members and assists in setting priorities and delegating work;
• Coordinates and executes ad hoc Legal Talent projects, as assigned; and
• Performs other duties as, assigned.

QUALIFICATIONS

• Bachelor's degree;
• At least five to seven years of experience in onboarding, human resources, legal personnel or legal recruiting, preferably in a law firm or a similarly structured professional services environment;
• Excellent written and verbal communication skills, with the ability to serve as a trusted point of contact for partners, attorneys, Firm leadership and cross-functional stakeholders;
• Ability to exercise independent judgment and make decisions within established Firm policies and guidelines;
• Exceptional organizational, project management and follow-through skills, with the ability to manage multiple workstreams, competing deadlines and business continuity priorities (project management certification is a plus);
• Strong analytical and reporting skills, including the ability to turn onboarding data into accurate reports, actionable insights and process improvements;
• Advanced proficiency with iCIMS or comparable applicant tracking and onboarding systems, Microsoft Office Suite and related reporting tools, with a proven ability to configure forms, maintain workflows and drive automation;
• Working knowledge of Form I-9 requirements and USCIS compliance, including the ability to develop guidelines, deliver training and maintain accurate checklists and supporting documentation;
• Ability to handle confidential information discreetly and to apply data-minimization principles to sensitive biographical, employment and onboarding information;
• Demonstrated experience training and mentoring junior team members, coordinating work and establishing priorities in a collaborative, fast-paced environment;
• Familiarity with legal staff integration practices and resources such as NALP preferred; and
• Ability to work additional hours, including business-related travel, as needed.

This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The estimated salary range for this position is $120,000 to $140,000. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.