Senior Legal Support & Workflow Coordinator

LLP; San Francisco (CA); On-site; USD 95,000 - 105,000; Full time

Job summary

Sidley Austin LLP in San Francisco seeks a Senior Legal Support Assistant to help lawyers with administrative tasks, manage workflow, and onboard clients. You will handle time entry, billing coordination, travel arrangements, and document proofreading to uphold firm standards.

The role requires 3+ years in a similar legal-support position, strong MS Office and law-firm software experience, and excellent organizational skills. A collaborative, confidential, detail-oriented professional is ideal.

Qualifications

• High school diploma or GED.
• Three or more years of related work experience and/or training; or equivalent combination of education and experience.
• Working knowledge of the Microsoft Office Suite and other software typically used in law firms (ex. InTapp, Chrome River, NetDocs, etc.); high aptitude for learning new software and systems.
• Previous experience in a similar role in a law firm or professional services environment supporting multiple fee earners.
• Knowledge of legal terminology and formats.

Responsibilities

• Types, formats, edits and finalizes documents, including correspondence and standard legal documents.
• Manages multiple lawyer-assignments and organizes clerical functions and workflow.
• Onboards new clients from conflicts to billing information and engages firm resources.
• Enters and proofreads lawyers' time entries to ensure compliance with client billing requirements.
• Coordinates travel arrangements for lawyers and clients and processes travel expenses.
• Proofreads documents for copy accuracy, grammar, punctuation and syntax.
• Receives and screens calls and messages for lawyers and staff, using audio/video software for scheduling.
• Processes incoming/outgoing mail and distributes accordingly.
• Coordinates conferences, meetings and appointments for lawyers and clients, including room and food service.
• Maintains calendars, contacts and client information in firm systems.
• Coordinates client billing with billing services as directed.
• Maintains tidy work area and adheres to safety practices.
• Performs other duties as assigned and attends required training and meetings.
• Participates in all Firm required training and team meetings.

Skills

Time management

Organizational skills

Interpersonal communication

Attention to detail

Judgment

Problem solving

Discretion/confidentiality

Work under pressure

Education

High school diploma or GED

Tools

Microsoft Office Suite

InTapp

Chrome River

NetDocs

Job description

Sidley Austin LLP in San Francisco seeks a Senior Legal Support Assistant to help lawyers with administrative tasks, manage workflow, and onboard clients. You will handle time entry, billing coordination, travel arrangements, and document proofreading to uphold firm standards.

The role requires 3+ years in a similar legal-support position, strong MS Office and law-firm software experience, and excellent organizational skills. A collaborative, confidential, detail-oriented professional is ideal.