Senior Legal Practice Assistant & Document Specialist

Kirkland & Ellis; Chicago (IL); On-site; USD 61,000 - 149,000; Full time

Job summary

Kirkland & Ellis LLP in Chicago seeks an experienced Practice Assistant to support attorneys, paralegals, and clients in a fast-paced legal environment. You will handle complex calendars, coordinate meetings and travel, and assist with time-entry, conflicts, and new matters while ensuring accurate documentation and client service.

Some personal work may be required. Strong candidates bring 5+ years of corporate legal support, advanced Word skills, and a proactive, detail-oriented mindset.

Qualifications

• Minimum 5+ years of corporate legal support experience.
• Advanced Microsoft Word skills with strong document formatting capabilities.
• Minimum typing speed of 55+ WPM.
• Exceptional organizational, multitasking, and communication skills.
• Ability to work overtime and travel as business needs require.
• Bachelor's degree or Paralegal Certificate preferred.
• Experience with Adobe Acrobat, Microsoft PowerPoint, and Excel.
• Exposure to deposition and hearing preparation.

Responsibilities

• Manage complex attorney calendars and scheduling through Outlook.
• Coordinate meetings, conference calls, and travel arrangements.
• Process conflict checks, new client/new matter requests, expense reports, and attorney time entry.
• Conduct internet research and provide general administrative support.
• Partner with internal departments to ensure seamless support.
• Prepare, revise, proofread, format, and finalize legal documents, correspondence, memoranda, presentations, and spreadsheets.
• Utilize Microsoft 365, Adobe, and document management systems to support document production.
• Transcribe meeting notes, dictation, and other records as needed.
• Maintain electronic and physical files per firm policies using document management systems.
• Deliver outstanding support to attorneys, paralegals, and clients.
• Collaborate with fellow Practice Assistants and business professionals.
• Prioritize workload efficiently while addressing requests and concerns.

Skills

Advanced Microsoft Word

Strong organizational skills

Multitasking

Excellent communication

Education

High school diploma

Bachelor's degree or Paralegal Certificate

Tools

Microsoft 365

Adobe Acrobat

Workshare Compare

Document management systems

Job description

Kirkland & Ellis LLP in Chicago seeks an experienced Practice Assistant to support attorneys, paralegals, and clients in a fast-paced legal environment. You will handle complex calendars, coordinate meetings and travel, and assist with time-entry, conflicts, and new matters while ensuring accurate documentation and client service.

Some personal work may be required. Strong candidates bring 5+ years of corporate legal support, advanced Word skills, and a proactive, detail-oriented mindset.