Senior Legal E-Billing Specialist (LEDES/UTBMS)

Seattle Search Group; Los Angeles (CA); On-site; USD 90,000 - 105,000; Full time

Job summary

Seattle Search Group is hiring two experienced Legal E-Billing Specialists for its Los Angeles office. You will manage electronic billing submissions, monitor invoice status, resolve rejected invoices, and ensure compliance with complex client billing requirements.

The ideal candidate has hands-on experience with legal e-billing platforms, LEDES billing, UTBMS codes, client billing guidelines, and electronic invoice troubleshooting. Proficiency with Elite 3E and strong Excel skills are preferred.

Qualifications

• 2+ years of legal billing or e-billing experience.
• Law firm experience strongly preferred.
• Hands-on experience with electronic legal billing platforms.
• Knowledge of LEDES billing formats and UTBMS codes.
• Experience interpreting client billing guidelines.
• Experience researching rejected invoices and billing discrepancies.
• Experience with Elite 3E or comparable software.
• Strong Microsoft Excel skills.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple clients and billing deadlines simultaneously.
• Strong communication skills and ability to work with attorneys and accounting personnel.

Responsibilities

• Prepare and submit electronic invoices through client-designated e-billing platforms.
• Review invoices for accuracy and compliance before submission.
• Monitor invoice acceptance, rejection, and payment status.
• Research and resolve rejected or reduced invoices.
• Correct billing errors and coordinate invoice resubmissions.
• Assist with invoice appeals and billing adjustments.
• Review and maintain client-specific electronic billing guidelines.
• Maintain billing rates, timekeeper information, matter information, and billing codes.
• Ensure proper use of LEDES formats and UTBMS codes.
• Coordinate with attorneys, billing personnel, Accounts Receivable, and accounting teams.
• Research electronic billing discrepancies and system issues.
• Assist with monthly billing deadlines and reporting.
• Maintain accurate documentation regarding client billing requirements.
• Support process improvements designed to increase billing accuracy and reduce invoice rejections.

Skills

Legal e-billing

LEDES billing

UTBMS codes

Billing guidelines

Excel

Attention to detail

Analytical thinking

Communication

Multitasking

Billing disputes

Tools

Elite 3E

Job description

Seattle Search Group is hiring two experienced Legal E-Billing Specialists for its Los Angeles office. You will manage electronic billing submissions, monitor invoice status, resolve rejected invoices, and ensure compliance with complex client billing requirements.

The ideal candidate has hands-on experience with legal e-billing platforms, LEDES billing, UTBMS codes, client billing guidelines, and electronic invoice troubleshooting. Proficiency with Elite 3E and strong Excel skills are preferred.