SENIOR LEGAL ASSISTANT-SES - 31001810

State of Florida; Tallahassee (FL); On-site; USD 30,000 - 47,000; Part time

Job summary

The Florida Division of Emergency Management in Tallahassee, FL seeks a part-time Senior Legal Assistant (SES) to support the Office of the General Counsel. This role focuses on paralegal tasks, legal mail processing, and public records coordination to ensure compliance with Florida’s open government laws.

The position requires proficient Microsoft Office skills and strong written communication, with flexibility to work irregular hours during emergencies.

Qualifications

• Experience using Microsoft Office Suite (Excel, Word, Outlook).
• Ability to write clearly and concisely.
• Ability to manage public records requests and liaise with departments.

Responsibilities

• Processing Legal Mail.
• Records Management Liaison Officer duties supporting public records retention and management requirements.
• Back-up for the Public Records Liaison for handling requests and coordinating with Division personnel.
• Assisting the Paralegal and Attorneys with tasks as needed.
• Support Division response and recovery efforts during emergencies.
• Perform other duties as assigned.

Skills

Emergency management

Written communication

Public records

Microsoft Office

Problem solving

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886783

Agency: Division of Emergency Management

Working Title: SENIOR LEGAL ASSISTANT-SES - 31001810

Florida Division of Emergency Management

This position is located in Tallahassee, FL

This position is a part-time position and is expected to work 30 hours per week.

The Florida Division of Emergency Management (FDEM) leads the state’s preparedness, response, recovery, and mitigation efforts for natural and man-made disasters. Working closely with federal, state, and local partners, FDEM coordinates emergency operations, supports resilient communities, and helps safeguard the people of Florida.

Position Overview and Responsibilities:

This position serves as a part-time Senior Legal Assistant in the Office of the General Counsel and is responsible for providing support for the Paralegal and performing other tasks as assigned by and/or under the supervision of the General Counsel or other attorneys within the Office. Duties include, but are not limited to:

• Processing Legal Mail;
• Acting as the Records Management Liaison Officer assisting in promoting Division-wide awareness of and compliance with public records retention and management requirements;
• Acting as the back-up for the Public Records Liaison for receiving, managing, and fulfilling requests for public records, including coordinating with Division personnel for the retrieval, review, and production of responsive records under the supervision of the General Counsel or other attorneys within the Office, to ensure the Division’s compliance with Florida’s open government laws;
• Assisting the Paralegal and Attorneys with tasks assigned as needed;
• Performing other related duties as necessary, including at times with little or no advance notice, to assist with Division response and recovery efforts relating to emergency and disaster events within the State of Florida.
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description.

Knowledge, Skills, and Abilities:

• Knowledge of and/or interest in emergency management.
• Ability to assist in developing clear, concise, and high-quality written work products.
• Ability to communicate effectively and concisely both verbally and in writing.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, coordinate, and complete work assignments in a timely manner.
• Ability to develop extensive knowledge of the roles and responsibilities of federal, state, and local government entities in response to public emergencies and disasters.
• Ability to deal tactfully and professionally with various internal and external stakeholders.
• Ability to work effectively in a team environment and/or individually with internal or external stakeholders.
• Ability to establish and maintain effective working relationships with others.
• Ability to exercise sound judgment, discretion, and confidentiality.
• Skilled in reading comprehension, professional writing and research, and oral and written communication.
• Skilled in the use of personal computers, Microsoft Office products (PowerPoint, Excel and Word), the Internet and related technologies, and web-based applications.

Minimum Qualifications:

• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.

Special Notes:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.