Senior Legal Assistant

Scott County; United States; On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Life Insurance

Paid Time Off

Parental Leave

Employee Assistance Program

RETIREMENT PLAN

Job summary

Scott County is seeking a skilled legal administrative professional to support attorneys in the County Attorney’s Office in Shakopee, MN. The role involves drafting and organizing legal documents, preparing case files, scheduling hearings, and coordinating with law enforcement and court staff.

Responsibilities include handling subpoenas, discovery, calendars, and communications with the public. CJIS fingerprinting is required; a degree or equivalent experience qualifies for consideration.

Qualifications

• Requires equivalency of an associate's degree and two years of legal, administrative work experience, preferably in a law office.
• Four years of legal experience may substitute for the degree.
• Ability to pass CJIS fingerprinting is required.

Responsibilities

• Provides specialized legal administrative assistance and support to attorneys in a fast-paced County Attorney’s Office.
• Receives time-sensitive information and referrals and manages documents and exhibits for Attorney review and legal action; assesses workload and deadlines and initiates timely action and response on behalf of the office.
• Prepares, transcribes, and drafts a multitude of legal documents, such as forms, petitions, subpoenas, formal complaints, orders, and correspondence, using a variety of software programs.
• Obtains and tracks criminal histories, convictions, aliases, current active case files, and any other relevant information as required concerning parties and participants in the court process; secures police reports, sends out notices, and assists with subpoenas and orders.
• Sets-up and compiles case documentation: Opens and closes files; opens, sorts, and reads incoming correspondence; answers letters; reviews hearing notes and notices for accuracy; responds to calls from the public.

Skills

Legal admin experience

Attention to detail

Multitasking

Communication skills

Education

Associate’s degree or equivalent

Tools

MCAPS

Portals

DVS

Evidence.com

LETG

E-filing/E-service

Job description

Hiring Range:

$29.09 - $34.22 Full Pay Range: $27.37 - $41.06

Job Summary:

Independently performs a variety of complex legal administrative duties in the fast-paced office of the County Attorney. Provides comprehensive legal administrative support to attorneys and staff. Drafts and assembles various legal documents. Opens, prioritizes, organizes and maintains case files and calendars; conducts criminal history checks; coordinates and assists in scheduling court hearings and provides support to attorneys in preparation for hearings, trials, and meetings. Prepares and serves discovery and pleadings, notifies witnesses for upcoming court hearings, coordinates testimony at hearings and trials; and assists in the courtroom upon request. Serves as a liaison with others, maintaining continuous contact between law enforcement agencies, Court Administration, Community Corrections, the general public, defense attorneys, defendants, and members of the public relating to criminal and civil matters.

ESSENTIAL DUTIES

• Provides specialized legal administrative assistance and support to attorneys in a fast-paced County Attorney’s Office.
• Receives time-sensitive information and referrals and manages documents and exhibits for Attorney review and legal action; assesses workload and deadlines and initiates timely action and response on behalf of the office.
• Prepares, transcribes, and drafts a multitude of legal documents, such as forms, petitions, subpoenas, formal complaints, orders, and correspondence, using a variety of software programs.
• Obtains and tracks criminal histories, convictions, aliases, current active case files, and any other relevant information as required concerning parties and participants in the court process; secures police reports, sends out notices, and assists with subpoenas and orders.
• Sets-up and compiles case documentation: Opens and closes files; opens, sorts, and reads incoming correspondence, both electronically and hard copy; answers letters, as authorized by attorneys; reviews hearing notes and notices for accuracy and communicates with Court Administration; responds to calls from the general public providing information as required.
• Notifies witnesses in a timely manner; informs witnesses of court hearings’ statuses; and keeps attorney informed as to witness availability.
• Assembles trial notebooks and organizes case files for use at trial; attends trials or other court proceedings to assist attorneys; provides feedback to attorney.
• Monitors and collect unpaid court fines.
• Handles calls, faxes, and emails from law enforcement requesting administrative subpoenas.
• Prepares and submits subpoenas.
• Fields questions regarding whether information can be subpoenaed or not.
• Searches the National Consortium for Justice Information and Statistics for appropriate authority for submission of subpoenas.
• Works collaboratively and in cooperation with other counties and agencies within and outside the state of Minnesota.
• Attends and participates in court, hearings, and meetings upon request, where deference and adherence to decorum is imperative.
• Receive, review and serve all discovery on defense counsel; review file with law enforcement files to be sure all discovery is received and disclosed promptly; request and monitor additional discovery as needed and serve on defense counsel.
• Maintains attorney calendars and files.
• Answers and screens incoming phone calls and emails and responds to walk-in inquiries from the public and other county employees and departments.
• Processes daily court calendar; troubleshoots issues and resolves conflicts.
• Searches for and provides driver's license information, criminal history, and any other pertinent information to help attorneys make well-informed charging decisions.
• Takes necessary steps to recognize and resolve suspense files.
• Utilizes, organizes, develops, updates, and maintains numerous databases and records (e.g. MCAPS, Portals, DVS, Evidence.com, LETG, E-filing/E-service); responsible for file retention.
• May perform other related administrative tasks, including back-up support, help train new staff and assist in development/revision of support staff policies and procedures to support the ongoing functioning of the office.
• Works the hours and/or shifts assigned and begins and ends work on time.
• Performs other related duties as required or assigned.

MINIMUM QUALIFICATIONS

• Requires equivalency of an associate's degree and two years of legal, administrative work experience, preferably in a law office.
• Four years of legal experience may substitute for the degree.
• Ability to pass CJIS fingerprinting is required.

PREFERRED QUALIFICATION(S)

• Experience with MNCIS, MCAPS, and/or previous criminal experience in a County Attorney's Office are highly desirable.

SELECTION PROCESS

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.

Work Location

Shakopee, MN

Benefits

A comprehensive benefits package is provided for all employees who work 20 hours per week or more.

For detailed benefit information visit the Scott County Benefit Hub using this LINK.

• Health Insurance - Four-tier plan option available
• Dental Insurance - Four-tier plan option available
• Life Insurance
• Flexible (Pre-Tax) Spending Accounts
• Post-Retirement Health Care Savings Plan
• Long-Term Disability
• 11 paid holidays annually
• Paid Time Off (PTO) or Vacation & Sick Leave
• Paid Parental Leave
• Employee Assistance Program
• PERA (Public Employee's Retirement Association) Retirement Plans
• On-Site Occupational Health Nurse
• Active Health & Safety Teams, Committees, and Programs
• Other great benefits available: Short-Term Disability Credit Union Membership Deferred Compensation Plans Minnesota Benefit Association Vision Plan Scott County Employees Association Spirit of Scott Federal Student Loan Forgiveness Training Opportunities (Benefit offerings can and do change on occasion.)

Scott County participates in E-Verify and will provide the federal government with your Form I-9 to confirm work authorization. Learn more here.

Scott County enjoys a growing mix of commercial, industrial, and housing development, yet also maintains its rural flavor. Our values transform the public’s expectations for service delivery through our caring, creation and innovation. At Scott County, our desired culture is one of trusting and caring, it is resident focused, and is a disciplined pursuit through empowered and encouraged innovation. Scott County is an employer of choice, supporting, encouraging, and engaging employees through focused employee investments and workplace programs and offerings that promote and foster individual and organizational well-being. The net result of this philosophy is public service excellence. No matter what you’re interested in, we have a place for you.

Scott County has adopted a Total Rewards philosophy! Scott County is an employer of choice, supporting, encouraging, and engaging employees through focused employee investments and workplace programs and offerings that promote and foster individual and organizational well-being. The net result of this philosophy is public service excellence.

Our goal is to address the multiple facets of employee well-being via six different program delivery 'elements.' These elements encompass different topic areas, benefits, and initiatives that the County invests in to achieve Total Rewards. These elements include physical health, workplace social/belonging, work/life balance, financial security, training and development, and emotional health. You can read more about the six elements here! (link)

To review Scott County's Job Descriptions, please use the following link: Full Job Description (link)