Senior Legal Administrative Assistant

State of Florida; Tallahassee (FL); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Retirement plan

Job summary

Florida Commission on Human Relations is seeking an Administrative Assistant III - SES for its Tallahassee office. The role supports the Chief Legal Counsel with high-level administrative tasks, confidential personnel information handling, and coordination of legal case records.

Responsibilities include drafting notices and pleadings, maintaining records, assisting attorneys with union matters, and guiding policy reviews. Requires strong organization and discretion in a fast-paced environment.

Qualifications

• Knowledge of legal terminology, office practices, and procedures.
• Knowledge of employment discrimination, labor relations, records handling.
• Proven ability to review documents for accuracy and formatting requirements.
• Proficiency with electronic case management and standard software.

Responsibilities

• Prepare notices, pleadings, subpoenas, and related legal documents.
• Maintain records of all matters for the Chief Legal Counsel.
• Assist attorneys with union mediation documents and employee relations files.
• Review policies relating to Agency employees.
• Draft determinations under supervision of a Senior Attorney.
• Track case status and update case management systems.
• Assign incoming requests to attorneys and conduct research on rules.
• Assist with presentations and trainings by attorneys.
• Support Housing and Employment case management.
• Send initial emails to parties for whistleblower reviews.

Skills

Legal terminology

Document management

Case tracking

Confidential information handling

Proofreading

Microsoft Office

Tools

Microsoft Word

Outlook

Excel

Teams

Job description

Florida Commission on Human Relations is seeking an Administrative Assistant III - SES for its Tallahassee office. The role supports the Chief Legal Counsel with high-level administrative tasks, confidential personnel information handling, and coordination of legal case records.

Responsibilities include drafting notices and pleadings, maintaining records, assisting attorneys with union matters, and guiding policy reviews. Requires strong organization and discretion in a fast-paced environment.