Senior Leave of Absence & Workers' Comp Administrator

01 FirstDay Foundation; San Antonio (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

FirstDay Foundation is seeking an experienced Leave of Absence Administrator in a 100% onsite role in Texas. The position requires a Bachelor’s degree in HR or related field and 5+ years of verifiable experience, with preference for a Certified Leave Management Specialist.

You will manage FMLA, disability leaves, workers' compensation, and end-to-end leave processes. You will coordinate with vendors, legal counsel, and internal teams to ensure regulatory compliance and accurate communications.

Qualifications

• Bachelor’s degree in Human Resources or related field preferred.
• Five (5) or more years’ verifiable experience.
• Certified Leave Management Specialist preferred but not required.

Responsibilities

• Serve as central point of contact for all leave of absence cases (FMLA, medical, personal, military, administrative).
• Manage day-to-day leave processes and ensure accurate data in HRIS.
• Audit and ensure leaves adhere to federal and state laws.
• Generate legal leave documentation and issue employee notices within timelines.
• Maintain communication with benefits team and managers on leave statuses.
• Track daily leave reports to ensure timely processing and regulatory compliance.
• Administer workers' compensation claims from intake to closure.
• Oversee relationships with third-party administrators and vendors.
• Explain leave policies and disability frameworks to employees with empathy.
• Coordinate end-to-end return-to-work processes and fitness-for-duty paperwork.
• Collaborate with payroll to ensure correct compensation during leaves.
• Maintain confidential medical files and calculate FMLA entitlements.
• Evaluate and improve leave policies and procedures.
• Identify training needs and deliver sessions on leave protocols.
• Assist with ADA accommodations and related workplace adjustments.

Skills

Discretion & Integrity

Conflict Resolution

Technical Proficiency

Office Suite

Education

Bachelor’s degree in HR or related field

Certified Leave Management Specialist (preferred)

Tools

HRIS systems

Microsoft Office Suite

Job description

FirstDay Foundation is seeking an experienced Leave of Absence Administrator in a 100% onsite role in Texas. The position requires a Bachelor’s degree in HR or related field and 5+ years of verifiable experience, with preference for a Certified Leave Management Specialist.

You will manage FMLA, disability leaves, workers' compensation, and end-to-end leave processes. You will coordinate with vendors, legal counsel, and internal teams to ensure regulatory compliance and accurate communications.