Senior Leave Administration Specialist

SOSA BPO; Houston (TX); On-site; USD 85,000 - 90,000; Full time

Job summary

A leading company seeks a Senior Leave Administration Specialist to oversee leave administration and ADAAA functions supporting Corporate Benefits operations across the U.S., Canada, and Puerto Rico. This role requires expert-level knowledge of FMLA and state leave laws and offers a competitive salary. Key responsibilities include administering various leave types, ensuring HIPAA compliance, and partnering with internal stakeholders to improve leave-related procedures.

Qualifications

• Expert-level knowledge of FMLA and state-paid leave laws.
• Minimum of 4 years professional experience in leave administration.
• Preferred certifications: DMEC, SHRM-CP, or SHRM-SCP.

Responsibilities

• Serve as a subject matter expert in federal, state, and local leave laws.
• Administer a wide range of leaves, including Federal FMLA and Military leave.
• Communicate leave policies and status updates clearly and promptly.

Skills

FMLA knowledge

ADA compliance

Excel

Communication

Analytical skills

Education

Bachelor’s degree in Human Resources or related field

Tools

HRIS systems

Job description

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Senior Leave Administration Specialist

Location: Houston, TX (Corporate Office)

Salary: $85,000 – $90,000 per year

Senior Leave Administration Specialist

Location: Houston, TX (Corporate Office)

Salary: $85,000 – $90,000 per year

Position Summary:

The Senior Leave Administration Specialist plays a key role in overseeing leave administration and ADAAA functions in support of Corporate Benefits operations across the U.S., Canada, and Puerto Rico. This role offers a competitive salary between $85,000 and $90,000 per year and requires expert-level knowledge of FMLA and state-paid leave laws, along with experience in interpreting, executing, and documenting leave and disability policies.

This individual will also partner with internal stakeholders on workers’ compensation and ADA accommodations.

Key Responsibilities:

• Serve as a subject matter expert in federal, state, and local leave laws and ADA accommodations.
• Act as liaison with third-party leave vendors to monitor and support leave approvals and reporting.
• Administer a wide range of leaves, including:
• Federal FMLA
• Military leave (USERRA)
• Short- and Long-Term Disability (STD/LTD)
• State-sponsored Paid Family Medical Leave (PFML)
• Company-specific and statutory leave policies
• Ensure HIPAA compliance and privacy of employee medical information.
• Recommend and implement improvements in leave-related procedures and systems.
• Maintain up-to-date SOPs, forms, and communication templates.
• Manage salary continuation processes and coordinate with Payroll for accurate payment.
• Communicate leave policies and status updates clearly and promptly to employees.
• Track legal updates and maintain compliance with all relevant laws and regulations.
• Partner with HRIS/IT to configure systems for accurate leave tracking and reporting.
• Provide regular leave status reports and conduct monthly audits.
• Train HR partners and managers on leave and ADA processes.
• Handle confidential information with discretion.
• Assist with special projects and related duties as needed.

Required Skills & Abilities:

• Advanced knowledge of FMLA, ADA, and multi-state leave/disability regulations.
• Familiarity with ADA compliance, both independently and as it relates to leaves.
• Strong Excel skills (VLOOKUP, PivotTables, charts, complex formulas).
• Proficiency in PowerPoint, Word, Outlook, and OneNote.
• Excellent communication, organizational, and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Able to manage multiple tasks in a high-volume, fast-paced environment.
• Detail-oriented with excellent time management.
• Experience working with HRIS systems (Ceridian Dayforce preferred).

Education & Experience:

• Bachelor’s degree in Human Resources, Business, or a related field preferred.
• Minimum of 4 years of professional experience in leave administration at a national level.
• Preferred certifications: DMEC, SHRM-CP or SHRM-SCP, IFEBP Certificate in Absence Management.

Essential Job Functions:

• Prolonged sitting (8–10 hours per day).
• Clear vision for computer use and printed materials.
• Ability to navigate office spaces safely.
• Effective communication through speech, hearing, and writing.
• Dexterity for keyboard/mouse use.
• Lifting occasional paperwork (up to 10 lbs.).
• Comfortable working in a moderately noisy, team-oriented office.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Outsourcing and Offshoring Consulting

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