Senior Lease Admin Manager

CBRE Group, Inc.; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401(k) plan

Job summary

CBRE Group, Inc. seeks an experienced lease administration leader to manage delivery of contracted services for client teams and portfolios in a major office. You will supervise staff, drive process improvements, and coordinate audit and implementation efforts.

You will also prepare client communications, support RFPs, and contribute to service reviews to ensure accuracy and value for clients. This role requires strong accounting familiarity and a client‑facing mindset.

Qualifications

• Bachelor's degree in Accounting, Finance, or Real Estate plus 10+ years in commercial real estate is preferred.
• Experience in property management or real estate accounting is advantageous.
• Strong analytical and financial reporting capabilities required.

Responsibilities

• Lead delivery of lease administration services for multiple client teams and portfolios.
• Supervise staff, set objectives, monitor performance, and provide coaching.
• Drive process improvements and establish best practices across regions.
• Prepare client communications, audit findings, and ad hoc reports.
• Support RFP preparations and service reviews with internal stakeholders.

Skills

Lease administration

Staff supervision

Client relationship management

Process improvement

Financial reporting

Real estate accounting

Education

Bachelor's degree in Accounting, Finance, or Real Estate

Tools

Microsoft Office

ERP systems

Job description

JOB SUMMARY

Manages delivery of contracted lease administration services for several client teams, a significant off‑site portfolio or a regional office serving a large number of accounts. Establishes, implements and monitors processes to produce timely and accurate client reports and services. Manages all aspects of the client relationship.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Organizes and formally supervises the work and performance of staff responsible for providing portfolio administration services for assigned clients. Collaborates with Manager to establish performance objectives for department staff and monitors and reports on accomplishments. Promotes a team environment while empowering direct reports to manage their teams.

Identifies, develops, obtains leadership approval for, and implements process improvement initiatives. Communicates best practices and provides training for the lease administration management team to ensure consistent use of established practices across regions. Establishes a forum for ongoing review and refinement of methods of doing business,

Sets up both Audit and Implementation SWAT teams and serves as a member of both teams as required.

Conducts periodic review of leased and owned portfolios to determine risk, audit, accuracy and value. Communicates with the client on the status of their account and any relevant findings obtained during the review.

Prepares detailed correspondence for clients regarding audit findings; facilitates ad hoc reports as required; monitors quality of work produced by lease administration team members.

Participates in the preparation and delivery of RFPs to existing and potential clients. Provides counsel, as needed, regarding the respective client to internal staff responsible for overall presentation preparation.

Participates in corporate services meetings for assigned clients, including annual meetings to review services provided, propose additional services and obtain an update from the client on the overall service being provided to them.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Provides formal supervision to individual employees within single functional or operational area. Approves subordinate's recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination. Effectively recommends same for direct reports to next level management for review and approval. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Bachelor's degree from a four‑year college or university with Accounting, Finance or Real Estate plus a minimum of 10 years commercial real estate experience. Experience in property management or real estate accounting preferred.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Ability to comprehend, analyze, and interpret the most complex business documents. Ability to respond effectively to the most sensitive issues. Ability to write reports, manuals, speeches and articles using distinctive style. Ability to make effective and persuasive presentations on complex topics to employees, clients, top management and/or public groups. Ability to motivate and negotiate effectively with key employees, top management, and client groups to take desired action.

FINANCIAL KNOWLEDGE

Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures. Ability to forecast and prepare budgets. Conducts financial/business analysis including the preparation of reports.

REASONING ABILITY

Ability to solve advanced problems and deal with a variety of options in complex situations. Requires expert level analytical and quantitative skills with proven experience in developing strategic solutions for a growing matrix‑based multi‑industry sales environment. Draws upon the analysis of others and makes recommendations that have a direct impact on the company.

OTHER SKILLS and ABILITIES

In depth understanding of lease administration functions and services. Advanced knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Experience with desktop, graphics, and presentation software and technology.

SCOPE OF RESPONSIBILITY

Decisions made with in‑depth understanding and interpretation of procedures, company policies and business practices to achieve general results. Responsible for setting department deadlines. Errors in judgment may cause long‑term impact to co‑workers, supervisor, department and/or line of business.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.

Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affiantive Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)