Senior Lab Occupancy Planner & Project Lead

JLL; San Jose (CA); On-site; USD 140,000 - 190,000; Full time

Job summary

JLL is seeking an Occupancy Planner for Lab Project Planning to oversee end-to-end planning for large laboratory spaces across AMER campuses in the US and Canada. You will consolidate laboratory data, develop feasible scenarios, and coordinate with MEP engineers to validate feasibility and approvals.

You will lead schedule-lifecycle tracking, produce executive dashboards, and ensure successful relocations with minimal disruption while meeting technical requirements.

Qualifications

• Bachelor's degree in Architecture, Interior Design, or related field with 8-10 years in occupancy planning, space planning, or facilities planning with understanding of laboratory or technical space.
• Proven track record managing complex multi-stakeholder planning projects with technical validation requirements and ability to lead through influence while managing multiple workstreams.
• Experience coordinating with MEP engineering consultants on power, HVAC, and infrastructure planning with ability to translate technical engineering requirements into clear business language.
• Familiarity with laboratory operations, equipment types, and specialized infrastructure with understanding of technical space requirements supporting sophisticated lab environments.
• Advanced proficiency in Excel (Pivots, Vlookups) and PowerPoint with data-driven storytelling capabilities.
• Advanced proficiency in space planning software and CAD tools.
• Proficiency in data visualization and dashboard tools (Excel, Tableau, Power BI, or similar).
• Exceptional written and spoken communication skills with ability to interact with executive-level clients and stakeholders.
• Strategic thinking with ability to simplify complex challenges, see the big picture, and drive results while navigating ambiguity.

Responsibilities

• Data Management & Systems Integration: Consolidate laboratory data from multiple client systems into a comprehensive Master Project Planning Tracker serving as the single source of truth.
• Develop monthly executive dashboards showing project status, completion rates, and outstanding requirements across all sites.
• Project Planning & Scenario Development: Develop FROM/TO project scenarios through blocking and stacking exercises and create test fit layouts with power, structural capacity, and equipment requirements.
• Track temporary lab relocations documenting timelines and final equipment destinations in partnership with Site Occupancy Planners.
• Stakeholder Coordination & Alignment: Serve as the central coordination point between key stakeholders within client and JLL teams for successful integration and execution.
• Facilitate requirements gathering sessions documenting programming needs and equipment specifications while coordinating regular stakeholder check-ins.
• Technical Validation & Feasibility: Partner with MEP engineering consultants to validate power loads, structural capacity, and technical feasibility.
• Iterate test fit layouts based on feedback to address all technical constraints and obtain final approvals.
• Strategic Reporting & Communication: Produce Project Planning Reports with scenario options for executive decision-making and translate complex data into clear narratives.
• Risk Management & Mitigation: Identify and mitigate risks, manage schedule constraints, and elevate critical issues with mitigation plans.
• Cross-Functional Relationship Building: Build relationships with Client Strategic Lab, Portfolio Strategy, Business Unit Leadership, and Lab Operations Teams to align portfolio plans.

Skills

Leadership

Stakeholder management

Data storytelling

Executive communication

Excel (Pivot, VLOOKUP)

PowerPoint

Data visualization

Space planning software

CAD tools

MEP coordination

Education

Bachelor's degree in Architecture, Interior Design, or related field

Tools

CAD tools

Tableau

Power BI

Tririga

Archibus

Job description

JLL is seeking an Occupancy Planner for Lab Project Planning to oversee end-to-end planning for large laboratory spaces across AMER campuses in the US and Canada. You will consolidate laboratory data, develop feasible scenarios, and coordinate with MEP engineers to validate feasibility and approvals.

You will lead schedule-lifecycle tracking, produce executive dashboards, and ensure successful relocations with minimal disruption while meeting technical requirements.