Senior IP Prosecution Assistant — Meaningful Work & Balance

Hyltonrodiclaw; Washington (District of Columbia); On-site; USD 48,216 - 57,859; Full time

Benefits offered by this job

Health, Vision, and Dental Insurance

401(k) with Matching

Commuter Benefits

Paid Time Off

Mental Health Days

Employee Assistance Program

Holiday Break

Job summary

Hylton-Rodic Law in Washington, DC, seeks an experienced IP Legal Assistant to support patent prosecution for diverse clients. You will manage intake through ongoing prosecution, coordinate USPTO filings, and keep matter files organized.

A bachelor’s degree and 2–5 years IP/Patent Prosecution experience are required, with strong MS Office skills and attention to deadlines. This role emphasizes collaboration, quality of work, and work-life balance.

Qualifications

• Bachelor's degree required; degrees in legal studies, biology, chemistry, engineering, or another scientific discipline are preferred.
• 2-5 years of experience as an Intellectual Property Legal Assistant or Patent Prosecution Legal Assistant.
• Current experience supporting U.S. patent prosecution within an intellectual property law firm is required.
• Experience preparing and coordinating USPTO filings, correspondence, docket management, and patent prosecution workflows.
• Experience communicating professionally with clients, foreign associates, and the USPTO.
• Demonstrated ability to manage numerous deadlines while maintaining exceptional attention to detail.
• Excellent written communication, organization, and time management skills.
• Strong proficiency with Microsoft Office and legal practice management software.

Responsibilities

• Manage patent prosecution matters from intake through ongoing prosecution.
• Maintain and update docketing systems to track deadlines.
• Prepare, review, and coordinate US and foreign patent filings.
• Coordinate correspondence with clients, foreign associates, and the USPTO.
• Support attorneys with filings, reporting, and admin tasks.
• Open new matters, maintain electronic files, ensure proper matter management.
• Monitor deadlines and proactively address potential issues.
• Collaborate with attorneys to improve workflows and client service.

Skills

Bachelor's degree

IP Legal Assistant experience

US patent prosecution

USPTO filings & docketing

Client & USPTO communications

Deadline management

Written communication & organization

MS Office / legal software

Education

Bachelor's degree in legal studies, biology, chemistry, engineering, or related field

Tools

AppColl

IP docketing software

Job description

Hylton-Rodic Law in Washington, DC, seeks an experienced IP Legal Assistant to support patent prosecution for diverse clients. You will manage intake through ongoing prosecution, coordinate USPTO filings, and keep matter files organized.

A bachelor’s degree and 2–5 years IP/Patent Prosecution experience are required, with strong MS Office skills and attention to deadlines. This role emphasizes collaboration, quality of work, and work-life balance.