IP Admin Senior Analyst (Trademark Docketing)

Clarivate; Centennial (CO); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Clarivate, a global leader in Intellectual Property software, seeks an IP Admin Senior Analyst (Trademark Docketing) to join our US IP Admin Team. You will manage deadlines, docketing maintenance, and correspondence to support trademark prosecution activities in a fast-paced environment.

We offer a hybrid work model with 2-3 days in US offices, competitive pay, benefits and opportunities to grow within the Service Operations team.

Qualifications

• Associate's Degree or equivalent relevant work experience.
• 1+ year of trademark docketing experience.
• 1+ Experience with IP Docketing/Database Systems (e.g. FoundationIP or similar).
• Experience in Microsoft Suite: Outlook, Word and Excel.

Responsibilities

• Monitor and manage a high-volume shared docketing inbox, prioritizing and processing incoming requests across multiple matter types.
• Docket and maintain deadlines for trademark applications, oppositions, cancellations, litigation matters, and foreign filings.
• Analyze correspondence to identify critical deadlines and ensure accurate docket entry.
• Coordinate with internal teams and external stakeholders regarding case status, deadlines, and required actions.
• Process incoming and outgoing communications within IP management systems.
• Prioritize and execute docketing/de-docketing requests in accordance with SLAs.
• Maintain accurate and complete records, including document management and file updates.
• Support complex trademark workflows, including opposition and litigation-related docketing.
• Assist with performing quality checks.
• Develop and maintain knowledge of U.S. and international trademark procedures, including contested matters.

Skills

Trademark docketing

MS Office

Attention to detail

Communication skills

Education

Associate's Degree or equivalent

Tools

FoundationIP

Memotech

IPFolio

Job description

We are seeking an IP Admin Senior Analyst (Trademark Docketing) to join our US IP Admin Team, within the Service Operations team at Clarivate. This team is responsible for fulfilling trademark operational tasks as requested in most areas of trademark prosecution (applications, registrations, recordals and renewals) based on defined workflow and Standard Operating Procedures. In this role, you will be responsible for providing Trademark docketing support to customers, including deadline management, docketing maintenance, correspondence processing, and support of Trademark prosecution activities. This position is subject to U.S. export control requirements under the Export Administration Regulations ("EAR") and International Traffic in Arms Regulations ("ITAR").

About You – Experience, Education, Skills, And Accomplishments

• Associate's Degree or equivalent relevant work experience
• 1+ year of trademark docketing experience
• 1+ Experience with IP Docketing/Database Systems (e.g. FoundationIP or similar)
• Experience in Microsoft Suite: Outlook, Word and Excel

It would be great if you also had...

• 2+ years of experience with FoundationIP, Memotech, or IPFolio
• U.S. and foreign patent docketing, filing & prosecution experience
• A paralegal certificate from an ABA approved program is a plus

What will you be doing in this role?

• Monitor and manage a high-volume shared docketing inbox, prioritizing and processing incoming requests across multiple matter types
• Docket and maintain deadlines for trademark applications, oppositions, cancellations, litigation matters, and foreign filings
• Analyze correspondence to identify critical deadlines and ensure accurate docket entry
• Coordinate with internal teams and external stakeholders regarding case status, deadlines, and required actions
• Process incoming and outgoing communications within IP management systems
• Prioritize and execute docketing/de-docketing requests in accordance with SLAs
• Maintain accurate and complete records, including document management and file updates
• Support complex trademark workflows, including opposition and litigation-related docketing
• Assist with performing quality checks
• Develop and maintain knowledge of U.S. and international trademark procedures, including contested matters

About The Team

Come join our US IP Admin Team at Clarivate! Clarivate is the global leader in Intellectual Property software and tech-enabled services, serving over 12,000 law firm and corporate customers every day. Our commitment is to give IP professionals the information, insight and technology they need to manage the world’s ideas. We have the insight, experience and global expertise to create, protect, maintain and maximize IP assets on a global scale.

Hours of Work

• Full Time, permanent position
• We are prioritizing hiring in a hybrid work model working 2-3 days a week in one of our US offices. However, we encourage applicants of all US states to apply

Compensation - US Only

The expected base salary for this position is $50,000 - $70,000 USD per year. This role is eligible for bonus earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors. In addition to a competitive remuneration package, you will be eligible to participate in a benefits package that includes medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and many more.

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.