Senior Inventory Specialist

Motive; Louisville (KY); On-site; USD 82,000 - 105,000; Full time

Benefits offered by this job

Health benefits

401k

Paid time off

Disability insurance

Life Insurance

Job summary

Motive is seeking a Senior Inventory Specialist to join our Planning & Inventory Team in Louisville. You will manage inventory transactions across NetSuite and 3PL WMS, while coordinating with 3PL partners and ensuring data integrity across systems and physical counts.

You will drive process improvements, maintain SOP compliance, and support weekly/monthly S&OP with accurate inventory data. The role requires weekly travel to our Louisville warehouse.

Qualifications

• 3+ years in inventory management or 3PL operations.
• Experience with NetSuite and 3PL WMS.
• Strong Excel/Sheets and basic SQL skills.
• Experience coordinating with 3PL and warehouse teams.
• Knowledge of SOPs and inventory controls.

Responsibilities

• Process and reconcile inbound receipts, put-aways, transfers, returns, and adjustments.
• Coordinate day-to-day with 3PL partners for receiving, storage, and fulfillment.
• Reconcile NetSuite with 3PL records and physical counts.
• Investigate discrepancies including negative inventory and phantom stock.
• Ensure SOPs and financial controls are followed across teams.
• Track service levels and 3PL performance; drive corrective actions.
• Provide inventory data for S&OP and planning decisions.

Skills

Analytical skills

Excel / Google Sheets

SQL queries (Snowflake)

Communication & collaboration

Problem solving

Tools

NetSuite

WMS / 3PL system

Snowflake

Job description

Who We Are

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Who We Are

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit gomotive.com to learn more.

About The Role

Motive is looking for a Senior Inventory Specialist to join our Planning & Inventory Team. In this role, you will manage inventory transactions across NetSuite and our third‑party warehousing systems (3PL WMS), while overseeing day‑to‑day coordination with 3PL partners. You will ensure adherence to inventory, warehouse, and operational processes; drive process efficiency and continuous improvement; and serve as the crucial bridge between physical warehouse operations and our digital systems. By maintaining strong 3PL performance and inventory data integrity, you will support accurate global supply chain and planning decisions.

This role requires the candidate to travel to our warehouse in Louisville, KY at least once a week.

What You'll Do

• Manage Inventory Transactions: Process, validate, and reconcile inbound PO receipts, put‑aways, stock transfers, returns, and inventory adjustments in NetSuite and 3PL WMS.
• Coordinate 3PL Operations: Serve as the day‑to‑day operational contact for 3PL partners, coordinating receiving, storage, fulfillment support, transfers, returns, cycle counts, and issue resolution.
• Maintain Inventory Data Integrity: Reconcile NetSuite inventory with 3PL WMS records and physical counts. Investigate and resolve discrepancies, including negative inventory, phantom stock, receiving variances, and transaction errors.
• Drive Process Compliance: Ensure inventory and warehouse activities are executed in accordance with SOPs, controls, and financial requirements. Partner with 3PLs to reinforce standardized inbound, transfer, storage, and returns workflows.
• Monitor 3PL Performance: Track service levels, transaction accuracy, inventory accuracy, timeliness, and adherence to operating procedures. Identify recurring issues, communicate performance gaps, and support corrective action plans with 3PL partners.
• Improve Processes and Operations: Identify opportunities to improve inventory, warehouse, and system processes; document and implement process improvements; and support continuous improvement initiatives that increase efficiency, accuracy, and scalability.
• Support Planning & S&OP: Provide timely, accurate, and clean inventory data to support weekly and monthly Sales and Operations Planning (S&OP), replenishment, supply planning, and business decisions.

What We’re Looking For

• Experience: 3+ years in inventory management, supply chain operations, warehouse systems, or 3PL operations, with direct ownership of inventory transactions and operational follow through.
• 3PL and Warehouse Coordination: Experience working directly with 3PL providers or warehouse teams, coordinating day‑to‑day activities, resolving issues, and maintaining accurate inventory and operational records.
• Systems Expertise: Hands‑on experience with ERP systems, preferably NetSuite, and at least one WMS or 3PL system. Familiarity with ERP‑to‑WMS integrations is strongly preferred.
• Inventory Control: Experience reconciling system inventory to physical stock, performing or supporting cycle counts, analyzing variances, and troubleshooting discrepancies such as negative inventory, phantom stock, receiving errors, and transfer issues.
• Process Compliance: Demonstrated ability to follow, interpret, and reinforce SOPs, inventory controls, warehouse procedures, and financial controls across internal and external operating teams.
• Analytical Skills: Strong Excel or Google Sheets skills and the ability to run basic SQL queries, such as Snowflake queries, for data validation, reconciliation, and root‑cause analysis.
• Problem Solving and Continuous Improvement: Strong investigative and problem‑solving skills, with the ability to identify root causes, implement corrective actions, improve processes, and prevent recurring inventory or operational issues.
• Communication and Collaboration: Clear, concise communication style and the ability to coordinate effectively with 3PL partners, logistics, planning, finance, operations, and front‑line warehouse teams.
• Performance Management: Ability to track operational performance, identify service or compliance gaps, communicate expectations, and follow through on corrective actions with internal and external partners.

Pay Transparency

Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting Motive Perks & Benefits

The Base Compensation Range For This Role Is

$82,000—$105,000 USD

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